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09/18/2006September 18, 2006 The regular meeting of the board of trustees of the Village of Deerfield was called to order by Mayor Steve Harris in the council chamber of the village hall on Monday September 18, 2006 at 7:36 P.M. The Clerk called the roll and announced that the following were: Present: Steve Harris, Mayor Robert Benton Michelle Feldman Harriet Rosenthal William Seiden Barbara Struthers Matthew Wylie and that a quorum was present and in attendance. Also present were acting Village Attorney Peter. Coblentz and Village Manager Bob Franz. PLEDGE OF ALLEGIANCE Members of the Deerfield High School Choral Program led those in attendance in reciting the Pledge of Allegiance and performed the Star Spangled Banner. Matt Alrick, a junior, explained that they want to send 91 kids to Italy to learn, study and perform. They are planning several fundraising projects and hope everyone in the village will support this project. On October 9, they will have a fundraising dinner and performance. Kathy Nathan, Fundraising Chairperson for the Choral Program, explained the project is very ambitious and that they will hold several events through the holidays. She noted they also have a CD on sale. Ms. Nathan believes this trip will make a difference in the lives of the students. APPROVAL OF MINUTES Trustee Benton made a motion to approve the minutes of the September 5, 2006 board of trustees meeting. Trustee Rosenthal seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) GRANT FOR ROAD IMPROVEMENTS Mayor Harris introduced State Senator Susan Garrett who explained an $800,000 grant has been secured for improvements of two intersections at Deerfield High School. The grant will allow the design and construction of left turn lanes for southbound traffic to turn into the high school and the widening of Waukegan Road to accommodate the changes. Senator Garrett hopes construction will begin when school lets out in the spring. Al Fleming from Deerfield High School and Barbara Little, Director of Public Works and Engineering, expressed their appreciation to Senator Garrett for her efforts in making this project a reality. PROCLAMATION Mayor Harris proclaimed October 6, 2006 as Board of Trustees Meeting September 18, 2006 Page 2 of 7 Kiwanis Peanut Day in Deerfield. He urged all residents to give their support to this worthy effort. Trustee Rosenthal made a motion to accept the proclamation. Trustee Struthers seconded the motion. The motion passed unanimously. It was presented to Bob Speckman who was representing the Kiwanis. BILLS & PAYROLL Trustee Seiden made a motion to approve the Bills . and Payroll dated September 18, 2006. Trustee Wylie seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) TREASURER'S REPORT Bob Fialkowski presented highlights from the Treasurer's Report dated August 31, 2006, which represented one third of the fiscal year. He explained there were some erratic results in sales tax. Water sales and building permit fees are up and the hotel tax is fairly strong. Trustee Rosenthal questioned the sales tax amount in Deerfield. She suggested notifying businesses on the correct tax rate because she has noticed some discrepancies within the village. 25 YEAR SERVICE AWARD Mayor Harris presented a 25 year employee service award to Hugh Garrity who began working in the Public Works department in September, 1981. He congratulated Mr. Garrity for being a valuable member of the Public Works Street department for 25 years. PUBLIC COMMENT Oscar Adler, 59 Eastman Drive, announced that Michael Swartz, Chairman of the Plan Commission will be his guest on Adler's Alley. The show will be broadcast tomorrow on channel 10 and Thursday at 6:00 on channel 19. Mr. Swartz will talk about his book, Camouflage Diary. Mr. Adler invited residents to a free Job Seeker's Workshop to be presented on Saturday October 14, 2006 at Village Hall. He explained they continue to have good attendance and results. Mr. Adler noted at 9:00 they will have a resume writing and cover letter workshop and at 10:15 they will have a workshop on how employers prepare to interview you. The second workshop will focus on using selling skills to enhance your success in job interviews. REPORTS REPORT OF SAFETY COUNCIL RE: Residents in the area of Kenton Road and Cumnor FOUR -WAY STOP AT KENTON ROAD Court petitioned the Safety Council for a four -way AND CUMNOR COURT stop sign at Kenton Rd. and Cumnor Ct. The Safety 1 1 Board of Trustees Meeting September 18, 2006 Page 3 of 7 appealing their decision to the board. meeting. . Council voted to deny the request. Residents are . The discussion was tabled at the September 5, 2006 Trustee Benton made a motion to remove the item from the table. Trustee Feldman seconded the motion. The motion passed unanimously. Paul Diambri, 439 Cumnor.Court, explained that currently traffic is only controlled on Cumnor Court. He explained every Kenton Rd intersection has a four -way stop and believes many cars go fast on Kenton. He does not understand why Kenton and Cumnor is the only intersection without a four -way stop. Mr. Diambri explained that as a home rule community, a stop sign does not have to be warranted. He explained that if Kenton and Cumnor does not meet warrants, none of the other intersections do either. Trustee Struthers questioned the visibility. Mr. Diambri explained he received a letter from Public Works requesting his bushes be cut. He explained he cut the bushes but the safety issue still exists. He believes a stop sign would make a difference. Trustee Feldman explained she lives in the neighborhood and believes the bushes are the problem. She explained that although people can see what is coming from Cumnor, people on Cumnor cannot see what is coming on Kenton. She believes it is a sight issue. Trustee Feldman does not believe a stop sign will correct the problem. Trustee Benton made a motion to accept the report and recommendation of the Safety Council regarding a four -way stop sign at the intersection of Kenton Road and Cumnor Court. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Wylie (5) NAYS: Struthers (1) REPORT AND RECOMMENDATION OF The Plan Commission held a public hearing on PLAN COMMISSION RE: REQUEST August 24, 2006 to discuss the request for approval FOR APPROVAL OF A SPECIAL USE of a special use for Fitness Together in Deerfield FOR A FITNESS TRAINING STUDIO AT Square. The request was approved 6 -0. 740 WAUKEGAN ROAD, BUILDING 4 IN DEERFIELD SQUARE. REPORT AND RECOMMENDATION OF The Village Center Development Commission VCDC RE: REQUEST FOR APPROVAL held a workshop meeting on September 6, 2006 OF A SPECIAL USE FOR A FITNESS to discuss the request for approval of a special use TRAINING STUDIO AT 740 for Fitness Together in Deerfield Square. The WAUKEGAN ROAD, BUILDING 4 IN request was approved 5 -0. Board of Trustees Meeting September 18, 2006 Page 4 of 7 DEERFIELD SQUARE Trustee Wylie made a motion to accept the reports and recommendations of the Plan Commission and Village Center Development Commission regarding a request for approval of a special use for a fitness training studio at 740 Waukegan Road, building 4 in Deerfield Square. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None'(0) REPORT AND RECOMMENDATION OF The Plan Commission held a public hearing on PLAN COMMISSION RE: REQUEST August 24, 2006 to discuss the request for FOR APPROVAL FOR A PRELIMINARY approval for a preliminary plat of resubdivision PLAT OF RESUBDIVISION OF THE for the property at 1.521 Central Avenue, including PROPERTY AT 1521 CENTRAL AVE. a lot.depth variation. The request was approved INCLUDING LOT DEPTH VARIATION 4 -2. Trustee Wylie does not believe the subdivision is compatible with the integrity of the neighborhood. He noted the lots across the street are smaller. Jay and Betty Contorer, 1521 Central, explained they have spoken with all of the people in the immediate area and 21 of 26 homes did not have any objection. She noted the lot is 1000 feet larger than what is required for a subdivision. Trustee Rosenthal made a motion to accept the report and recommendation of the Plan Commission regarding the request for approval for a preliminary plat of resubdivision of the property at 1521 Central Avenue including a lot depth variation. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers (5) NAYS: Wylie (1) REPORT AND RECOMMENDATION OF The Plan Commission held a public hearing on PLAN COMMISSION RE: A TEXT August 24, 2006 to discuss a text amendment to AMENDMENT TO ZONING ORDIN- Zoning Ordinance articles 8.01 -D and 8.01 -E to ANCE ARTICLES 8.01 -D AND 8.01 -E TO indicate that when special uses are considered in the INDICATE THAT WHEN SPECIAL USES C -1 Village Center District the special use standards ARE CONSIDERED IN C -1 VILLAGE in article 13.11 -D apply. CENTER DISTRICT THE SPECIAL USE STANDARDS IN ARTICLE 13.11 -D Mr. Coblentz explained there has been ongoing APPLY discussions between staff and the Plan commission on how the village zoning ordinance treats properties in the C -1 business district that are grandfathered and do not have parking but need a special use permit. The Plan Commission proposes tweaking a part of the ordinance to include 1 Board of Trustees Meeting September 18, 2006 Page 5 of 7 parking when recommending approval. The text amendment will try to make clear the language that is currently not entirely clear. Trustee Rosenthal made a motion to accept the report and recommendation of the Plan Commission regarding the text amendment to Zoning Ordinance articles 81.01 -D and 8.01 -E to indicate that the special use standards in article 13.11 -D apply. Trustee Benton seconded the motion. The motion passed by the following.vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) CONSENT AGENDA There were no items on the Consent Agenda. There was no Old Business. OLD BUSINESS NEW BUSINESS REQUEST FOR FUNDING UNDER THE A request for funding under the facade rebate FAQADE REBATE PROGRAM — 800 program for 800 Waukegan Road (Koenig & WAUKEGAN ROAD AND 806 & 808 Strey) and 806 & 808 Waukegan Road (Walter's WAUKEGAN ROAD Tailor Shop and Kevin's Place.) Mayor Harris reminded the trustees that RFPs are out for the former Lindeman and Bank One sites and proposals may involve the Waukegan Rd properties. Mr. Franz noted the TIF district expires in 2009 so funding for the project would have to be committed before that time. Huntington Brown, Denver, CO, noted that the property has been in his family since the mid- 1950s. He explained the building obviously needs work and they have a design that will beautify the property. Jonathan Copeland, Copeland Contracting, described the proposed improvements to the building. He explained they want to achieve a uniform look. He noted the businesses would operate during the renovation and they would probably need to utilize some of the parking to the west of the property for dumpsters. Trustee Struthers questioned whether any improvements were proposed for the alley and the west facade. Mr. Copeland explained they would sandblast and tuckpoint the west facade. He explained they spoke with Joy Fiorini, property owner to the north, but they do not have access for trash enclosures or trucks. Ms. Board of Trustees Meeting September 18, 2006 Page 6 of 7 Fioririi is not willing to allow an easement for planters because her alley is very tight. She is hoping to work out something for the redevelopment. Trustee Seiden explained that with the RFP there is a possibility that someone may make an offer for the entire corner. He does not want to spend village money until after the RFPs are discussed. Trustee Seiden made a motion to table the discussion on the request for funding under the Facade Rebate program for 800, 806 & 808 Waukegan Road. Trustee Wylie seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) ORDINANCE 0 -06 -45 INCREASING An ordinance increasing the number of Class E NUMBER OF CLASS E LIQUOR liquor licenses from 13 to 14 for Nick's Fishmarket LICENSES FROM 13 TO 14 - IR Grill. Brian Moffett, Nick's Fishmarket Grill General Manager, briefly discussed the business and explained they were looking to open at the end of the month. Trustee Rosenthal made a motion to waive the first reading of the ordinance. Trustee Wylie seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) Trustee Wylie made a motion to adopt the ordinance increasing the number of Class E liquor licenses from 13 to 14. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) AUTHORIZATION TO ENTER INTO CONTRACT WITH CALLONE FOR TELEPHONE SERVICES services. The proposal would consolida proposed savings of $38,360.52. Mr. Fialkowski explained that in evaluating the telephone and network data transmission service they received a better pricing proposal for services from CallOne, a selected reseller of telephone to all non -911 telephone and network data services for a 1 !I 1 Board of Trustees Meeting September 18, 2006 Page 7 of 7 Trustee Seiden made a motion'to authorize the execution of a contract with CallOne for telephone services. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) DISCUSSION PIE BAKING CONTEST Trustee Struthers congratulated Joan Reed on a successful pie baking contest at Farmer's Market. COMMUNITY SERVICE DAY Trustee Rosenthal noted the village had a great Community Service Day. Mr. Kiraly explained they had a large turn out for the electronics collection. The Clean Air initiative replaced 76 gas cans. There are still 24 gas cans left, if residents still need replacement. Eighteen people brought in lawn mowers for the Lawn Care Buy Back program. It was a very successful event. NEXT MEETING Mr. Franz noted the . Fesday, and of Trustees meeting would be held on T ctober 3, 2006 due to the High Holidays. ADJOURNMENT ATTEST: . Village C erk PA There VED: )us*ss to discuss, the at 00 P.M. A