09/05/2006September 5, 2006
The regular meeting of the board of trustees of the Village of Deerfield was called to
order by Mayor Steve Harris in the council chamber of the village hall on Tuesday, September 5,
2006 at 7:30 P.M. The Clerk called the roll and announced that the following were:
Present: Steve Harris, Mayor
Robert Benton
Michelle Feldman
Harriet Rosenthal
William Seiden
Barbara Struthers
Matthew Wylie
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Village Manager. Bob Franz.
PLEDGE OF ALLEGIANCE. Paulette Shinier led those in attendance in reciting
the Pledge of Allegiance. Ms. Shimer is a member
of Holy Cross Congregation. She invited all faiths in Deerfield and surrounding communities to'
an all -night vigil for world peace. The vigil will begin on September 10, 2006 at 7:00 P.M. with
a candle lighting service for all. ages. The church will remain open all night and there will be
prayer services at midnight and at 6:30 A.M.
. Ms. Shinier also noted that several Deerfield
graduates are serving in the armed forces and asked for continued support for their safety.
APPROVAL OF MINUTES Trustee Benton made a motion to approve the
minutes of the August 21, 2006 board of trustees
meeting. Trustee Rosenthal seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
BILLS & PAYROLL Trustee Wylie made a motion to approve the Bills
and Payroll dated September 5, 2006. Trustee
Seiden seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
PUBLIC COMMENT Margie Stone, 531 Hermitage, thanked the village
and Public Works department for hosting the
hazardous waste and electronic waste collections each year. She thinks it is a huge benefit to the
community. She also believes the gas appliance and equipment buy -back program is a great
opportunity.
REPORTS
REPORT OF SAFETY COUNCIL RE: Residents in the area of Kenton Road and Cumnor
FOUR -WAY STOP AT KENTON ROAD Court petitioned the Safety Council for a four -way
AND CUMNOR COURT stop at the intersection. The Safety Council voted
to deny the request. Residents are appealing their
decision to the board; however, no residents were present at the meeting.
Trustee Rosenthal made a motion to table the
discussion until the next meeting. Trustee Benton seconded the motion. The motion passed by
the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers,. Wylie (6)
NAYS: None (0)
CONSENT AGENDA
ORDINANCE 0 -06 -39 GRANTING A An Ordinance granting a variation for the property
VARIATION FOR CERTAIN PROPERTY at 1027 Greenwood Avenue. First Reading.
COMMONLY KNOWN AS 1027
GREENWOOD AVENUE The petitioner requested a waiver of the rules,
allowing passage of the ordinance on the first
reading.
Trustee Seiden made a motion to waive the first
reading of the ordinance. Trustee Struthers seconded the motion. The motion passed by the
following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
ORDINANCE 0 -06 -40 AUTHORIZING An Ordinance authorizing and amending a special
AN AMENDED SPECIAL USE TO use to permit an addition and certain renovations to
PERMIT AN ADDITION AND CERTAIN the First Presbyterian Church at 824 Waukegan
RENOVATIONS TO THE FIRST Road. Second Reading.
PRESBYTERIAN CHURCH, 824
WAUKEGAN ROAD — 2R
ORDINANCE 0 -06 -41 APPROVING An Ordinance approving an amendment to the
AMENDMENT TO SIGNAGE PLAN signage plan for Takeda Pharmaceuticals to permit
FOR TAKEDA PHARMACEUTICALS directional signs on the Takeda campus, including
TO PERMIT DIRECTIONAL SIGNS necessary sign modifications. Second Reading.
WITHIN TAKEDA PARK INCLUDING
NECESSARY SIGN MODIFICATIONS — 2R
Mr. Fialkowski explained the village is required to
name a delegate and alternate to represent it on the
Cooperative board. He is currently designated as
the delegate and is recommending that Eric Burk,
Assistant Finance Director, be named as the
Trustee Rosenthal made a motion to accept the
Trustee Benton seconded the motion. The motion
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
OLD BUSINESS
Board of Trustees
An Ordinance amending the sign plan for Public
September 5, 2006
Storage to permit an illuminated, off -site ground
Page 3 of 6
sign. Second Reading.
RESOLUTION R -06 -08 AUTHORIZING
REPRESENTATIVES TO THE INTER-
Trustee Wylie made a motion to adopt the
GOVERNMENTAL PRESONNEL
ordinance. Trustee Struthers seconded the motion.
BENEFITS COOPERATIVE
The motion passed by the following vote:
alternate,
consent agenda and adopt the ordinances.
passed by the following vote:
Mr. Fialkowski explained the village is required to
name a delegate and alternate to represent it on the
Cooperative board. He is currently designated as
the delegate and is recommending that Eric Burk,
Assistant Finance Director, be named as the
Trustee Rosenthal made a motion to accept the
Trustee Benton seconded the motion. The motion
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
OLD BUSINESS
ORDINANCE 0 -06 -42 APPROVING AN
An Ordinance amending the sign plan for Public
AMENDMENT TO THE SIGN PLAN
Storage to permit an illuminated, off -site ground
FOR PUBLIC STORAGE TO PERMIT
sign. Second Reading.
AN ILLUMINATED OFF -SITE GROUND
SIGN FOR PUBLIC STORAGE AT 125
Trustee Wylie made a motion to adopt the
SOUTH PFINGSTEN ROAD — 2R
ordinance. Trustee Struthers seconded the motion.
The motion passed by the following vote:
AYES: Benton, Feldman, Seiden, Struthers, Wylie (5)
NAYS: Rosenthal (1)
NEW BUSINESS
AUTHORIZATION TO ENTER INTO A Mr. Fialkowski explained the State of Illinois will
CONTRACT TO PROVIDE ELECRICAL embark on electronic deregulation and ComEd will
SERVICE: NON FRANCHISE have an auction later this month to determine who
ELECTRICAL SUPPLY will supply electrical service in each area. It will
affect the rates paid by the village for various uses
including street lighting and utility pumping. As a result, several municipalities have put
together efforts to respond to the situation and will seek bids from other suppliers. The Northern
Illinois Municipal Electric Cooperative ( NIMEC) was formed for the purpose of jointly
marketing the electric demand of its municipal members. Membership in NIMEC would cost
$100 for a lifetime membership. If, after the result of the NIMEC auction is known, the village
wishes to stay with ComEd, there would be no further liability or cost. If, however, the rates
from NIMEC are better than the ComEd auction, the village would commit to a 17 month term.
When NIMEC receives their bids, acceptance by the municipality would have to occur that day
and the contract executed. Therefore, he is asking for authorization for staff to execute contracts
once the bids are received.
Board of Trustees
September 5, 2006
Page 4 of 6
Trustee Benton made a motion to authorize
membership in NIMEC and for staff to enter into a power services agreement. Trustee Feldman
seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
ORDINANCE 0 -06 -43 DIRECTING THE An Ordinance directing the disposition of two
DISPOSITION OF CERTAIN SURPLUS surplus motor vehicles.
MOTOR VEHICLES
ORDINANCE 0 -06 -44 AUTHORIZING An Ordinance authorizing the sale of unclaimed
THE SALE OF UNCLAIMED PROPERTY property held by the police department by live or
BY LIVE OR ELECTRONIC PUBLIC electronic public auction.
AUCTIONS
Chief Sliozis requested a waiver of the rules,
allowing passage of the ordinances on the first reading.
Trustee Rosenthal made a motion to waive the first
reading of the ordinances. Trustee Struthers seconded the motion. The motion passed by the
following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
Trustee Rosenthal made a motion to adopt the
ordinance directing the disposition of certain surplus motor vehicles. Trustee Benton seconded
the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
Trustee Wylie made a motion to adopt the
ordinance authorizing the sale of unclaimed property by live or electronic public auctions.
Trustee Struthers seconded the motion: The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO ENTER INTO Chief Sliozis requested authorization to enter into
AGREEMENT WITH PROPERTYROOM. an agreement with propertyroom.com for the
COM FOR DISPOSING OF UNCLAIMED electronic auction and disposition of unclaimed
PROPERTY property held by the police department. He
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Board of Trustees
September 5, 2006
Page 5 of 6
explained that several agencies have been happy with their results. The advantage to the
department is they manage the entire process, including the bookkeeping.
Trustee Wylie made a motion to authorize the
police department to enter into an agreement with ptopertyroom.com for disposal of unclaimed
property. Trustee Rosenthal seconded the motion. The motion passed by the.following vote:
AYES: Benton, Feldman, Rosenthal, Seiden; Struthers, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO AWARD BID Two bids were received and publicly read for a
FOR A 4 -WHEEL DRIVE TRUCK 4 -wheel drive truck (replacement vehicle) in the
(REPLACEMENT VEHICLE) IN public works department.
PUBLIC WORKS DEPARTMENT
Trustee Wylie made a motion to award the bid for a
4 -wheel drive truck with 8' pick -up body and 8' western plow to Shepard Chevrolet in the net
amount of $27,930 after trade -in. Trustee Rosenthal seconded the motion. The motion passed
by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
DISCUSSION
TRUSTEE IN THE TOWN Trustee Seiden reported that the next Trustee in the
Town will take place on September 16, 2006 at th
farmers market. Trustees Seiden and Rosenthal will be available to speak to the residents.
COMMUNITY SERVICES DAY Phil Kiraly reminded the community about the
second annual Community Services Day on
September 16'' from noon to 4:00 p.m. sponsored by the Village, Police Department, Park
District and Fire Department. There will be several events, including a car seat safety check at
Brickyards Park. Also that morning, Public Works will host a SWALCO electronics collection,'
a lawn mower buy back and a gas can replacement program. The programs are handled through
a grant, with the goal being the reduction of ozone damaging smog emissions.
EXECUTIVE SESSION Bob Franz reported that an Executive Session on
personnel will immediately follow in the conference
room. Trustee Rosenthal moved, seconded by Trustee Benton, to go into executive session to
discuss personnel issues. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
Board of Trustees
September 5, 2006
Page '6 of 6
ADJOURNMENT
8:10 P.M.
ATTEST:
Village Clerk
There Bing no er business to discuss, the
meeti 2 was ad'ourned into executive session at
Mayor
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