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09/05/2006September 5, 2006 The regular meeting of the board of trustees of the Village of Deerfield was called to order by Mayor Steve Harris in the council chamber of the village hall on Tuesday, September 5, 2006 at 7:30 P.M. The Clerk called the roll and announced that the following were: Present: Steve Harris, Mayor Robert Benton Michelle Feldman Harriet Rosenthal William Seiden Barbara Struthers Matthew Wylie and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Village Manager. Bob Franz. PLEDGE OF ALLEGIANCE. Paulette Shinier led those in attendance in reciting the Pledge of Allegiance. Ms. Shimer is a member of Holy Cross Congregation. She invited all faiths in Deerfield and surrounding communities to' an all -night vigil for world peace. The vigil will begin on September 10, 2006 at 7:00 P.M. with a candle lighting service for all. ages. The church will remain open all night and there will be prayer services at midnight and at 6:30 A.M. . Ms. Shinier also noted that several Deerfield graduates are serving in the armed forces and asked for continued support for their safety. APPROVAL OF MINUTES Trustee Benton made a motion to approve the minutes of the August 21, 2006 board of trustees meeting. Trustee Rosenthal seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) BILLS & PAYROLL Trustee Wylie made a motion to approve the Bills and Payroll dated September 5, 2006. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) PUBLIC COMMENT Margie Stone, 531 Hermitage, thanked the village and Public Works department for hosting the hazardous waste and electronic waste collections each year. She thinks it is a huge benefit to the community. She also believes the gas appliance and equipment buy -back program is a great opportunity. REPORTS REPORT OF SAFETY COUNCIL RE: Residents in the area of Kenton Road and Cumnor FOUR -WAY STOP AT KENTON ROAD Court petitioned the Safety Council for a four -way AND CUMNOR COURT stop at the intersection. The Safety Council voted to deny the request. Residents are appealing their decision to the board; however, no residents were present at the meeting. Trustee Rosenthal made a motion to table the discussion until the next meeting. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers,. Wylie (6) NAYS: None (0) CONSENT AGENDA ORDINANCE 0 -06 -39 GRANTING A An Ordinance granting a variation for the property VARIATION FOR CERTAIN PROPERTY at 1027 Greenwood Avenue. First Reading. COMMONLY KNOWN AS 1027 GREENWOOD AVENUE The petitioner requested a waiver of the rules, allowing passage of the ordinance on the first reading. Trustee Seiden made a motion to waive the first reading of the ordinance. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) ORDINANCE 0 -06 -40 AUTHORIZING An Ordinance authorizing and amending a special AN AMENDED SPECIAL USE TO use to permit an addition and certain renovations to PERMIT AN ADDITION AND CERTAIN the First Presbyterian Church at 824 Waukegan RENOVATIONS TO THE FIRST Road. Second Reading. PRESBYTERIAN CHURCH, 824 WAUKEGAN ROAD — 2R ORDINANCE 0 -06 -41 APPROVING An Ordinance approving an amendment to the AMENDMENT TO SIGNAGE PLAN signage plan for Takeda Pharmaceuticals to permit FOR TAKEDA PHARMACEUTICALS directional signs on the Takeda campus, including TO PERMIT DIRECTIONAL SIGNS necessary sign modifications. Second Reading. WITHIN TAKEDA PARK INCLUDING NECESSARY SIGN MODIFICATIONS — 2R Mr. Fialkowski explained the village is required to name a delegate and alternate to represent it on the Cooperative board. He is currently designated as the delegate and is recommending that Eric Burk, Assistant Finance Director, be named as the Trustee Rosenthal made a motion to accept the Trustee Benton seconded the motion. The motion AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) OLD BUSINESS Board of Trustees An Ordinance amending the sign plan for Public September 5, 2006 Storage to permit an illuminated, off -site ground Page 3 of 6 sign. Second Reading. RESOLUTION R -06 -08 AUTHORIZING REPRESENTATIVES TO THE INTER- Trustee Wylie made a motion to adopt the GOVERNMENTAL PRESONNEL ordinance. Trustee Struthers seconded the motion. BENEFITS COOPERATIVE The motion passed by the following vote: alternate, consent agenda and adopt the ordinances. passed by the following vote: Mr. Fialkowski explained the village is required to name a delegate and alternate to represent it on the Cooperative board. He is currently designated as the delegate and is recommending that Eric Burk, Assistant Finance Director, be named as the Trustee Rosenthal made a motion to accept the Trustee Benton seconded the motion. The motion AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) OLD BUSINESS ORDINANCE 0 -06 -42 APPROVING AN An Ordinance amending the sign plan for Public AMENDMENT TO THE SIGN PLAN Storage to permit an illuminated, off -site ground FOR PUBLIC STORAGE TO PERMIT sign. Second Reading. AN ILLUMINATED OFF -SITE GROUND SIGN FOR PUBLIC STORAGE AT 125 Trustee Wylie made a motion to adopt the SOUTH PFINGSTEN ROAD — 2R ordinance. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Seiden, Struthers, Wylie (5) NAYS: Rosenthal (1) NEW BUSINESS AUTHORIZATION TO ENTER INTO A Mr. Fialkowski explained the State of Illinois will CONTRACT TO PROVIDE ELECRICAL embark on electronic deregulation and ComEd will SERVICE: NON FRANCHISE have an auction later this month to determine who ELECTRICAL SUPPLY will supply electrical service in each area. It will affect the rates paid by the village for various uses including street lighting and utility pumping. As a result, several municipalities have put together efforts to respond to the situation and will seek bids from other suppliers. The Northern Illinois Municipal Electric Cooperative ( NIMEC) was formed for the purpose of jointly marketing the electric demand of its municipal members. Membership in NIMEC would cost $100 for a lifetime membership. If, after the result of the NIMEC auction is known, the village wishes to stay with ComEd, there would be no further liability or cost. If, however, the rates from NIMEC are better than the ComEd auction, the village would commit to a 17 month term. When NIMEC receives their bids, acceptance by the municipality would have to occur that day and the contract executed. Therefore, he is asking for authorization for staff to execute contracts once the bids are received. Board of Trustees September 5, 2006 Page 4 of 6 Trustee Benton made a motion to authorize membership in NIMEC and for staff to enter into a power services agreement. Trustee Feldman seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) ORDINANCE 0 -06 -43 DIRECTING THE An Ordinance directing the disposition of two DISPOSITION OF CERTAIN SURPLUS surplus motor vehicles. MOTOR VEHICLES ORDINANCE 0 -06 -44 AUTHORIZING An Ordinance authorizing the sale of unclaimed THE SALE OF UNCLAIMED PROPERTY property held by the police department by live or BY LIVE OR ELECTRONIC PUBLIC electronic public auction. AUCTIONS Chief Sliozis requested a waiver of the rules, allowing passage of the ordinances on the first reading. Trustee Rosenthal made a motion to waive the first reading of the ordinances. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) Trustee Rosenthal made a motion to adopt the ordinance directing the disposition of certain surplus motor vehicles. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) Trustee Wylie made a motion to adopt the ordinance authorizing the sale of unclaimed property by live or electronic public auctions. Trustee Struthers seconded the motion: The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) AUTHORIZATION TO ENTER INTO Chief Sliozis requested authorization to enter into AGREEMENT WITH PROPERTYROOM. an agreement with propertyroom.com for the COM FOR DISPOSING OF UNCLAIMED electronic auction and disposition of unclaimed PROPERTY property held by the police department. He 1 1 1 1 1 '-1 Board of Trustees September 5, 2006 Page 5 of 6 explained that several agencies have been happy with their results. The advantage to the department is they manage the entire process, including the bookkeeping. Trustee Wylie made a motion to authorize the police department to enter into an agreement with ptopertyroom.com for disposal of unclaimed property. Trustee Rosenthal seconded the motion. The motion passed by the.following vote: AYES: Benton, Feldman, Rosenthal, Seiden; Struthers, Wylie (6) NAYS: None (0) AUTHORIZATION TO AWARD BID Two bids were received and publicly read for a FOR A 4 -WHEEL DRIVE TRUCK 4 -wheel drive truck (replacement vehicle) in the (REPLACEMENT VEHICLE) IN public works department. PUBLIC WORKS DEPARTMENT Trustee Wylie made a motion to award the bid for a 4 -wheel drive truck with 8' pick -up body and 8' western plow to Shepard Chevrolet in the net amount of $27,930 after trade -in. Trustee Rosenthal seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) DISCUSSION TRUSTEE IN THE TOWN Trustee Seiden reported that the next Trustee in the Town will take place on September 16, 2006 at th farmers market. Trustees Seiden and Rosenthal will be available to speak to the residents. COMMUNITY SERVICES DAY Phil Kiraly reminded the community about the second annual Community Services Day on September 16'' from noon to 4:00 p.m. sponsored by the Village, Police Department, Park District and Fire Department. There will be several events, including a car seat safety check at Brickyards Park. Also that morning, Public Works will host a SWALCO electronics collection,' a lawn mower buy back and a gas can replacement program. The programs are handled through a grant, with the goal being the reduction of ozone damaging smog emissions. EXECUTIVE SESSION Bob Franz reported that an Executive Session on personnel will immediately follow in the conference room. Trustee Rosenthal moved, seconded by Trustee Benton, to go into executive session to discuss personnel issues. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) Board of Trustees September 5, 2006 Page '6 of 6 ADJOURNMENT 8:10 P.M. ATTEST: Village Clerk There Bing no er business to discuss, the meeti 2 was ad'ourned into executive session at Mayor 1 1 1