08/21/2006August 21, 2006
The regular meeting of the board of trustees of the Village of Deerfield was called to
order by the Clerk in the council chamber of the village hall on Monday, August 21, 2006 at 7:30
P.M. The Clerk called the roll and announced that the.following were:
Present: Robert Benton
Michelle Feldman
Harriet Rosenthal _
William Seiden
Barbara Struthers
Matthew Wylie
Absent: Steve Harris, Mayor
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Village Manager Bob Franz.
MAYOR PRO TEM In the absence of Mayor Harris, Trustee Struthers
nominated Trustee Seiden to serve as Mayor Pro
Tem. The motion passed unanimously.
PLEDGE OF ALLEGIANCE Andrew Hamilton led those in attendance in
reciting the Pledge of Allegiance. Andrew
Hamilton's father, Nicholas Hamilton, is a Deerfield employee who is currently serving in Iraq.
Staff Sergeant Hamilton has worked in the Treatment Plant for six years. Frank Cisek, Deerfield
Wastewater Treatment Plant foreman, explained that Staff Sergeant Hamilton was recently on
leave and stopped by the Treatment Plant to present the village with a plaque and a flag that flew
in Iraq on the Fourth of July. Kaycee Hamilton, his wife, thanked the village for their support of
Nick and his family.
PROCLAMATION Mayor Pro Tem Seiden proclaimed August 26, 2006
and August 27, 2006 as Relay for Life Days in
Deerfield. He urged residents to recognize and participate in the events, which will be held from
6:30 P.M. on August 261h until 6:00 A.M. on August 27th at Sunset Park in Highland Park.
Trustee Rosenthal made a motion to accept the
proclamation. Trustee Benton seconded the motion. The motion passed unanimously.
APPROVAL OF MINUTES Trustee Benton made a motion to approve the
minutes of the August 7, 2006 board of trustees
meeting. Trustee Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
Board of Trustees Meeting
August 21, 2006
Page-2 of 6
BILLS & PAYROLL Trustee Wylie made a motion to approve the Bills
and Payroll dated August 21, 2006. Trustee
Rosenthal seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
TREASURER'S REPORT Bob Fialkowski presented highlights from the
Treasurer's Report dated July 31, 2006, which
represents 25% of the fiscal year. He explained that sales taxis up slightly and hotel tax is doing
fine. Water and sewer sales also showed increases..
PUBLIC COMMENT Charles Williams, 630 Castlewood Lane, expressed.
dissatisfaction with the support he has recently
received from Comcast. He believes their customer service system is frustrating and not user
friendly. Mr. Williams asked the village to intervene on behalf of the residents.
Mayor Pro Tern Seiden explained that Trustee
Benton is the liaison to the Cable and Telecommunications Commission and has put Mr.
Williams' on the agenda for their next meeting. He noted that the Comcast representative is
usually very responsive.
RRPORTS
REPORT AND RECOMMENDATION
OF BOARD OF ZONING APPEALS RE
REQUEST TO ALLOW THE REPLACE-
MENT OF A NON - CONFORMING
STRUCTURE DEMOLISHED BEYOND
50% REPLACEMENT VALUE, 1027
GREENWOOD AVENUE
The Board of Zoning Appeals held a public hearing
on July 11, 2006 to consider a request to allow
reconstruction of the original portion of the home
onto a nonconforming foundation after having
removed the nonconforming superstructure beyond
the 50% replacement value specified in the Zoning
Ordinance.
Attorney Mark Lichtman explained that many of the
structural parts had to be better supported and this was not known until after the foundation was
poured. Mr. Lichtman believes that, if the house were built, it would be good for the community
because it would maintain the tasteful design of the neighborhood. Luke Szczesny, the
petitioner's son, explained that he and his parents would occupy the house and would be
completing a majority of the work themselves.
Trustee Rosenthal questioned why the petitioners
removed more of the structure when Mr. Case had advised them not to. Mr. Szczensy explained
that they were advised of the rule but thought they were allowed to make improvements because
of the condition of the wall. Trustee Seiden questioned why the petitioners did not work on one
wall at a time. Mr. Szczensy responded that they did not know that it was required.
Board of Trustees Meeting
August 21, 2006
Page 3 of 6
Trustee Rosenthal made a motion to accept the
report and recommendation of the Board of Zoning Appeals for the property located at 1027
Greenwood Avenue. Trustee Struthers seconded the motion. The motion did not pass by the
following vote:
AYES: None (0)
NAYS: Benton, Feldman, Rosenthal,. Seiden, Struthers, Wylie (6)
Trustee Rosenthal made a motion to' allow a
variation from the 50% replacement value specified by the Zoning Ordinance. Trustee Wylie
seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
CONSENT AGENDA
ORDINANCE AUTHORIZING AND
An Ordinance authorizing and amending a
AMENDING SPECIAL USE TO
special use to permit an addition and certain
PERMIT AN ADDITION AND CERTAIN
renovations to the First Presbyterian Church at
RENOVATIONS TO THE FIRST
824 Waukegan Road. First Reading.
PRESBYTERIAN CHURCH, 824
WAUKEGAN ROAD — 1 R
ORDINANCE APPROVING AN
An Ordinance approving an amendment to the
AMENDMENT TO THE SIGNAGE PLAN
signage plan for Takeda Pharmaceuticals to permit
FOR TAKEDA PHARMACEUTICALS
directional signs on the Takeda campus, including
TO PERMIT DIRECTIONAL SIGNS
necessary sign modifications. First Reading.
WITHIN TAKEDA PARK INCLUDING
NECESSARY SIGN MODIFICATIONS- I R
ORDINANCE APPROVING AMEND-
An Ordinance amending the sign plan for Public
MENT TO THE SIGN PLAN FOR
Storage to permit an illuminated, off -site ground
PUBLIC STORAGE TO PERMIT AN sign. First Reading.
ILLUMINATED OFF -SITE GROUND
SIGN FOR PUBLIC STORAGE AT
126 SOUTH PFINGSTEN ROAD — 1R
APPROVAL OF SETTLEMENT A settlement agreement with police officer Steven
AGREEMENT WITH POLICE OFFICER Markiewicz regarding group health insurance
STEVEN MARKIEWICZ RE GROUP benefits.
HEALTH INSURANCE BENEFITS
Trustee Struthers made a motion to accept the
consent agenda. Trustee Benton seconded the motion. The motion passed by the following vote:
Board of Trustees Meeting
August 21, 2006
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AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
There was no old business.
OLD BUSINESS
NEW BUSINESS
APPROVAL OF REQUEST FOR
Mr. Franz explained that the proposal is a draft
PROPOSAL (RFP) RE: REDEVELOP-
based on the parameters approved by the VCDC
MENT OF NORTHWEST QUADRANT
and Plan Commission. He noted that, although the
OF VILLAGE CENTER
entire area is open for development ideas, the
primary area is the former Lindemann site and the
Bank One parking lot.
Trustee Benton made a motion to approve the .
request for proposal for the redevelopment of the northwest quadrant of the village center.
Trustee Wylie seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
APPROVAL OF ELECTRIC FACILITdES Mr. Kiraly explained that, as a part of the village
SERVICE AGREEMENT WITH COM hall expansion project, the electrical service has to
ED FOR VILLAGE HALL EXPANSION be upgraded. The existing transformer is not large
PROJECT enough, and a new transformer will need to be
installed.
Trustee Wylie made a motion to approve the
electric facilities service agreement with ComEd for the village hall expansion project in an
amount not to exceed $17,141.28. Trustee Benton seconded the motion. The motion passed by
the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO AWARD
CONTRACT FOR ENGINEERING
SERVICES RE: WAUKEGAN ROAD
WIDENING AT DEERFIELD HIGH
SCHOOL
at the existing entrances and reestablish
The Director of Public Works and Engineering
explained that there are-no left turn lanes on
Waukegan Road at Deerfield High School. She
explained that Senator Garrett secured a grant to
fund the improvements. The general scope of the
project will be to add two southbound left turn lanes
the right turn lanes if possible. Ms. Little explained that
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Board of Trustees Meeting
August 21, 2006
Page 5 of 6
Waukegan Road is being improved north of the high school, and Gewalt Hamilton Associates
are the engineers for Bannockburn. She recommends retaining them for engineering services
based on their familiarity with all the aspects of the proposal. Ms. Little noted that Bannockburn
is also planning a bicycle path/sidewalk plan. The amount of the grant is $800,000, but that
amount does not include sidewalk construction.
Trustee Rosenthal made a motion to award the
contract for engineering services for widening Waukegan Road at Deerfield High School in an
amount not to exceed $138,500.plus $1,500'for:plats. Trustee.Wylie seconded the motion. The
motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal,.Seiden, Struthers, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO PURCHASE Ms. Little explained that the village uses Badger
WATER METERS FROM MIDWEST water meters. Their area distributor, Midwest
METER, INC. Water, Inc., is the only source for the type of meter
used by the village. Ms. Little requested that the
board waive the formal bidding process and authorize the purchase of water meters and
associated supplies from Midwest Meter, Inc. on an as- needed basis up to the budgeted amount
of $88,000.
Trustee Benton made a motion to waive the formal
bidding process and authorize the purchase of water meters from Midwest Meter, Inc. on an as-
needed basis up to the budgeted amount of $88,000. Trustee Struthers seconded the motion.
The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
DISCUSSION
SCHOOL SAFETY Trustee Feldman reported that school is opening
soon and reminded people to drive safely and be
especially aware in school zones.
GREEK FEST Trustee Benton noted Greek Fest will occur at the
Hellenic American Academy property south of
Lake Cook Road over the Labor Day weekend. He hopes everyone will attend this wonderful
festival.
SPEEDY RECOVERY The trustees wished Mayor Harris a speedy
recovery and look forward to seeing him at the next
meeting, which will be held on Tuesday, September 5, 2006.
Board of Trustees Meeting
August 21, 2006
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ADJOURNMENT
ATTEST:
Village Clerk
There being no further business to discuss; the
meeting was adjourned at 8:45 P.M.
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