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08/21/2006August 21, 2006 The regular meeting of the board of trustees of the Village of Deerfield was called to order by the Clerk in the council chamber of the village hall on Monday, August 21, 2006 at 7:30 P.M. The Clerk called the roll and announced that the.following were: Present: Robert Benton Michelle Feldman Harriet Rosenthal _ William Seiden Barbara Struthers Matthew Wylie Absent: Steve Harris, Mayor and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Village Manager Bob Franz. MAYOR PRO TEM In the absence of Mayor Harris, Trustee Struthers nominated Trustee Seiden to serve as Mayor Pro Tem. The motion passed unanimously. PLEDGE OF ALLEGIANCE Andrew Hamilton led those in attendance in reciting the Pledge of Allegiance. Andrew Hamilton's father, Nicholas Hamilton, is a Deerfield employee who is currently serving in Iraq. Staff Sergeant Hamilton has worked in the Treatment Plant for six years. Frank Cisek, Deerfield Wastewater Treatment Plant foreman, explained that Staff Sergeant Hamilton was recently on leave and stopped by the Treatment Plant to present the village with a plaque and a flag that flew in Iraq on the Fourth of July. Kaycee Hamilton, his wife, thanked the village for their support of Nick and his family. PROCLAMATION Mayor Pro Tem Seiden proclaimed August 26, 2006 and August 27, 2006 as Relay for Life Days in Deerfield. He urged residents to recognize and participate in the events, which will be held from 6:30 P.M. on August 261h until 6:00 A.M. on August 27th at Sunset Park in Highland Park. Trustee Rosenthal made a motion to accept the proclamation. Trustee Benton seconded the motion. The motion passed unanimously. APPROVAL OF MINUTES Trustee Benton made a motion to approve the minutes of the August 7, 2006 board of trustees meeting. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) Board of Trustees Meeting August 21, 2006 Page-2 of 6 BILLS & PAYROLL Trustee Wylie made a motion to approve the Bills and Payroll dated August 21, 2006. Trustee Rosenthal seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) TREASURER'S REPORT Bob Fialkowski presented highlights from the Treasurer's Report dated July 31, 2006, which represents 25% of the fiscal year. He explained that sales taxis up slightly and hotel tax is doing fine. Water and sewer sales also showed increases.. PUBLIC COMMENT Charles Williams, 630 Castlewood Lane, expressed. dissatisfaction with the support he has recently received from Comcast. He believes their customer service system is frustrating and not user friendly. Mr. Williams asked the village to intervene on behalf of the residents. Mayor Pro Tern Seiden explained that Trustee Benton is the liaison to the Cable and Telecommunications Commission and has put Mr. Williams' on the agenda for their next meeting. He noted that the Comcast representative is usually very responsive. RRPORTS REPORT AND RECOMMENDATION OF BOARD OF ZONING APPEALS RE REQUEST TO ALLOW THE REPLACE- MENT OF A NON - CONFORMING STRUCTURE DEMOLISHED BEYOND 50% REPLACEMENT VALUE, 1027 GREENWOOD AVENUE The Board of Zoning Appeals held a public hearing on July 11, 2006 to consider a request to allow reconstruction of the original portion of the home onto a nonconforming foundation after having removed the nonconforming superstructure beyond the 50% replacement value specified in the Zoning Ordinance. Attorney Mark Lichtman explained that many of the structural parts had to be better supported and this was not known until after the foundation was poured. Mr. Lichtman believes that, if the house were built, it would be good for the community because it would maintain the tasteful design of the neighborhood. Luke Szczesny, the petitioner's son, explained that he and his parents would occupy the house and would be completing a majority of the work themselves. Trustee Rosenthal questioned why the petitioners removed more of the structure when Mr. Case had advised them not to. Mr. Szczensy explained that they were advised of the rule but thought they were allowed to make improvements because of the condition of the wall. Trustee Seiden questioned why the petitioners did not work on one wall at a time. Mr. Szczensy responded that they did not know that it was required. Board of Trustees Meeting August 21, 2006 Page 3 of 6 Trustee Rosenthal made a motion to accept the report and recommendation of the Board of Zoning Appeals for the property located at 1027 Greenwood Avenue. Trustee Struthers seconded the motion. The motion did not pass by the following vote: AYES: None (0) NAYS: Benton, Feldman, Rosenthal,. Seiden, Struthers, Wylie (6) Trustee Rosenthal made a motion to' allow a variation from the 50% replacement value specified by the Zoning Ordinance. Trustee Wylie seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) CONSENT AGENDA ORDINANCE AUTHORIZING AND An Ordinance authorizing and amending a AMENDING SPECIAL USE TO special use to permit an addition and certain PERMIT AN ADDITION AND CERTAIN renovations to the First Presbyterian Church at RENOVATIONS TO THE FIRST 824 Waukegan Road. First Reading. PRESBYTERIAN CHURCH, 824 WAUKEGAN ROAD — 1 R ORDINANCE APPROVING AN An Ordinance approving an amendment to the AMENDMENT TO THE SIGNAGE PLAN signage plan for Takeda Pharmaceuticals to permit FOR TAKEDA PHARMACEUTICALS directional signs on the Takeda campus, including TO PERMIT DIRECTIONAL SIGNS necessary sign modifications. First Reading. WITHIN TAKEDA PARK INCLUDING NECESSARY SIGN MODIFICATIONS- I R ORDINANCE APPROVING AMEND- An Ordinance amending the sign plan for Public MENT TO THE SIGN PLAN FOR Storage to permit an illuminated, off -site ground PUBLIC STORAGE TO PERMIT AN sign. First Reading. ILLUMINATED OFF -SITE GROUND SIGN FOR PUBLIC STORAGE AT 126 SOUTH PFINGSTEN ROAD — 1R APPROVAL OF SETTLEMENT A settlement agreement with police officer Steven AGREEMENT WITH POLICE OFFICER Markiewicz regarding group health insurance STEVEN MARKIEWICZ RE GROUP benefits. HEALTH INSURANCE BENEFITS Trustee Struthers made a motion to accept the consent agenda. Trustee Benton seconded the motion. The motion passed by the following vote: Board of Trustees Meeting August 21, 2006 Page 4 of 6 AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) There was no old business. OLD BUSINESS NEW BUSINESS APPROVAL OF REQUEST FOR Mr. Franz explained that the proposal is a draft PROPOSAL (RFP) RE: REDEVELOP- based on the parameters approved by the VCDC MENT OF NORTHWEST QUADRANT and Plan Commission. He noted that, although the OF VILLAGE CENTER entire area is open for development ideas, the primary area is the former Lindemann site and the Bank One parking lot. Trustee Benton made a motion to approve the . request for proposal for the redevelopment of the northwest quadrant of the village center. Trustee Wylie seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) APPROVAL OF ELECTRIC FACILITdES Mr. Kiraly explained that, as a part of the village SERVICE AGREEMENT WITH COM hall expansion project, the electrical service has to ED FOR VILLAGE HALL EXPANSION be upgraded. The existing transformer is not large PROJECT enough, and a new transformer will need to be installed. Trustee Wylie made a motion to approve the electric facilities service agreement with ComEd for the village hall expansion project in an amount not to exceed $17,141.28. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) AUTHORIZATION TO AWARD CONTRACT FOR ENGINEERING SERVICES RE: WAUKEGAN ROAD WIDENING AT DEERFIELD HIGH SCHOOL at the existing entrances and reestablish The Director of Public Works and Engineering explained that there are-no left turn lanes on Waukegan Road at Deerfield High School. She explained that Senator Garrett secured a grant to fund the improvements. The general scope of the project will be to add two southbound left turn lanes the right turn lanes if possible. Ms. Little explained that 1 1 Board of Trustees Meeting August 21, 2006 Page 5 of 6 Waukegan Road is being improved north of the high school, and Gewalt Hamilton Associates are the engineers for Bannockburn. She recommends retaining them for engineering services based on their familiarity with all the aspects of the proposal. Ms. Little noted that Bannockburn is also planning a bicycle path/sidewalk plan. The amount of the grant is $800,000, but that amount does not include sidewalk construction. Trustee Rosenthal made a motion to award the contract for engineering services for widening Waukegan Road at Deerfield High School in an amount not to exceed $138,500.plus $1,500'for:plats. Trustee.Wylie seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal,.Seiden, Struthers, Wylie (6) NAYS: None (0) AUTHORIZATION TO PURCHASE Ms. Little explained that the village uses Badger WATER METERS FROM MIDWEST water meters. Their area distributor, Midwest METER, INC. Water, Inc., is the only source for the type of meter used by the village. Ms. Little requested that the board waive the formal bidding process and authorize the purchase of water meters and associated supplies from Midwest Meter, Inc. on an as- needed basis up to the budgeted amount of $88,000. Trustee Benton made a motion to waive the formal bidding process and authorize the purchase of water meters from Midwest Meter, Inc. on an as- needed basis up to the budgeted amount of $88,000. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) DISCUSSION SCHOOL SAFETY Trustee Feldman reported that school is opening soon and reminded people to drive safely and be especially aware in school zones. GREEK FEST Trustee Benton noted Greek Fest will occur at the Hellenic American Academy property south of Lake Cook Road over the Labor Day weekend. He hopes everyone will attend this wonderful festival. SPEEDY RECOVERY The trustees wished Mayor Harris a speedy recovery and look forward to seeing him at the next meeting, which will be held on Tuesday, September 5, 2006. Board of Trustees Meeting August 21, 2006 Page 6 of 6 ADJOURNMENT ATTEST: Village Clerk There being no further business to discuss; the meeting was adjourned at 8:45 P.M. 1 1 1