08/07/2006August 7, 2006
The regular meeting of the board of trustees of the Village of Deerfield was called to
order by Mayor Harris in the council chamber of the village hall on Monday, August 7, 2006 at
7:30 P.M. The Clerk called the roll and announced that the following were:
Present: Steve Harris, Mayor
Robert Benton
Michelle Feldman
Harriet Rosenthal
William Seiden
Barbara Struthers
Matthew Wylie .
and that a quorum was present and in attendance. Also present were acting Village Attorney
Peter Rosenthal and Bob Franz, Village Manager.
PLEDGE OF ALLEGIANCE Bruce Heitzinger, member of the Plari Commission,
led those in attendance in reciting the Pledge of
Allegiance. Mr. Heitzinger is stepping down from the Plan Commission after 15 years of
volunteer service. He was presented a crystal pen set for his dedicated service to the community.
APPROVAL OF MINUTES Trustee Benton made a motion to approve the
minutes of the July 17, 2006 board of trustees
meeting and the July 19, 2006 committee of the whole meeting. Trustee Wylie seconded the
motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
BILLS & PAYROLL Trustee Wylie made a motion to approve the Bills
and Payroll dated August 7, 2006. Trustee Benton
seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
REPORT ON'DEPARTMENTAL Chief Sliozis presented highlights from the police
OBJECTIVES, POLICE DEPARTMENT department report on departmental objectives.
He discussed changes in the number of crimes since
last year, noting index crimes have dropped by one and burglaries have dropped by three.
Traffic ticketing is up slightly and there have been no traffic fatalities. Chief Sliozis explained
that the department is currently working with vendors and the University of Chicago to explore
the possibility of changing job descriptions and looking at establishing a 5 -year plan to address
program needs.
Board of Trustees Meeting
August 7, 2005
Page 2 of 8
PUBLIC COMMENT Bobbie Abramson, village resident, and Vicki
Lieberman, volunteer from the American Cancer
Society, spoke about Relay for Life, which will be held from 6:00 P.M. August 26`h until 6:00
A.M. August 27`h at Sunset Park in Highland Park. Ms. Abramson explained that the
relay brings people together to raise money and awareness for cancer. She explained that the
American Cancer Society is dedicated to eliminating cancer as a major health problem by
promoting research, education, awareness and advocacy.
REPORT AND RECOMMENDATION
OF PLAN COMMISSION AND
REPORT AND RECOMMENDATION
OF VCDC RE AMENDMENT TO A.
SPECIAL USE FOR FIRST PRESBY-
TERIAN CHURCH, 824 WAUKEGAN
REPORTS
The Plan Commission held a public hearing on June
8, 2006 to consider an amendment to a special use
for the First Presbyterian Church, 824 Waukegan
Road. The VCDC considered the request on June
7, 2006 and the petition was tabled to July 12`h. The
request was held over at the July 17, 2006 board. of
trustees meeting.
Trustee Struthers questioned whether the petitioner
had addressed the pedestrian safety issue for the nursery school children. Jeff Hutsel, First
Presbyterian Church, believes the safety issues have been addressed. He emphasized that the
church didn't believe they could or should propose changes for the area beyond what is needed
for their expansion plan. He also explained that church patrons would use the entrance that is
most convenient for them when attending church functions. He explained that the children's
safety is most important and that adjustments would be made as necessary.
Trustee Rosenthal made a motion to accept the
report and recommendation of the Plan Commission and to direct preparation of the ordinance.
Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
Trustee Rosenthal made a motion to accept the
report and recommendation of the VCDC to deny the petition. Trustee Benton seconded the
motion. The motion failed to pass by the following vote:
AYES: None (0)
NAYS: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
REPORT AND RECOMMENDATION The Plan Commission held a public hearing on July
OF PLAN COMMISSION RE REQUEST 27, 2006 to consider the request for an amendment
FOR AMENDMENT TO A SIGN PLAN to a sign plan to allow directional signs for the
TO ALLOW DIRECTIONAL SIGNS AT Takeda campus.
Board of Trustees Meeting
August 7, 2005
Page 3 of 8
TAKEDA PHARMACEUTICALS, ONE
TAKEDA PARKWAY Joshua Hanna, attorney with Mayer, Brown, Rowe
and Maw, and Jonathan Brazier, Project Manager,
Hines, explained that Takeda is one month from opening and believes the signage needs to be
finalized before they can occupy the building. The trustees commented that the proposed
directional signage is necessary.
Trustee Rosenthal made a motion to accept the .
report and recommendation of the Plan Commission and to direct preparation of the ordinance.
Trustee Wylie seconded the motion. The motion included authorization to install the signage at
Takeda's risk before the ordinance granting it was passed. The motion passed by the following
vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
REPORT AND RECOMMENDATION
OF PLAN COMMISSION RE REQUEST
FOR AMENDMENT TO A SIGN PLAN
FOR OFF -SITE GROUND SIGN,
PUBLIC STORAGE, 125 S. PFINGSTEN
that the business is open until 9:00 P.M., at
the facility.
The Plan Commission discussed Public Storage's
off -site ground sign at their July 27, 2006 meeting.
Trustee Rosenthal expressed concern with the sign's
lighting. She believes the illumination should be
turned off at 6:00 P.M. Trustee Benton explained
id he believes the sign is necessary to direct patrons to
Trustee Struthers made a motion to accept the report
and recommendation of the Plan Commission and to direct preparation of the ordinance. Trustee
Benton seconded the motion. -The motion passed by the following vote:
AYES: Benton, Feldman, Seiden, Struthers, Wylie (5)
NAYS: Rosenthal (1)
BAKER FURNITURE'S APPEAL OF Steve Stavrou, Showroom and Store Design
THE APPEARANCE REVIEW Manager for Baker, explained that their proposal
COMMISSION'S DECISION RE: consists of two parts: the parking lot fagade and
SIGNAGE AND AWNINGS the corner of Deerfield and Waukegan Roads. He
discussed their proposal for both facades. The
ARC voted to deny their proposal for black awnings on the building.
The trustees expressed preference for one color for
all awnings throughout the center. They do not believe having two awning colors would be
appropriate. Mr. Stavrou explained that blue awnings would not fit with their corporate
message. The trustees indicated they would support replacing all the awnings in the center with
black awnings.
Board of Trustees Meeting
August 7, 2005
Page 4 of 8
Trustee Rosenthal expressed concern with the Baker
Furniture logo on the awning. She believes the logo should be on the sign band, like the other
businesses in the center. If approved, Trustee Rosenthal believes other businesses will also
request their logos be placed on the awning.
Mr. Stavrou explained that they propose removing
four awnings -,two flanking the center turret, the second floor awning near PrimeSource and one
on the parking lot fagade. Darcie Tapper, property manager, questioned if the recommendation
is contingent on RREEF financing the awning replacement. Mayor Harris summarized the
board's position, indicating that it prefers black awnings. The trustees did not come to a
consensus with the placement of the sign. Baker Furniture was directed to meet again with the
ARC.
CONSENT AGENDA
ORDINANCE 0 -06 -34 APPROVING A An ordinance approving a special use to permit the
SPECIAL USE TO PERMIT THE establishment of a preschool at St. Gregory's
ESTABLISHMENT OF A PRESCHOOL Episcopal Church, 815 Wilmot Road. Second
AT ST. GREGORY'S EPISCOPAL Reading.
CHURCH AT 815 WILMOT ROAD - 2R
ORDINANCE 0 -06 -35 AMENDING THE
ZONING ORDINANCE TO AUTHORIZE
RENTAL CENTER IDENTIFICATION
WALL SIGNS IN PLANNED UNIT
DEVELOPMENTS IN THE I -2 LIMITED
INDUSTRIAL DISTRICT — 2R
ORDINANCE 0 -06 -36 APPROVING AN
AMENDMENT TO A PUD TO PERMIT
NEW SIGNAGE AND EXTERIOR
CHANGES TO THE PUBLIC STORAGE
BUILDING AT 125 S. PFINGSTEN — 2R
ORDINANCE 0 -06 -37 INCREASING
NUMBER OF CLASS I LIQUOR
LICENSES FROM 0 TO 1 (SODEXHO
AMERICA — STARLITE CAFE, 520
LAKE COOK ROAD)— 2R
An ordinance amending the zoning ordinance to
authorize rental center identification wall signs in
planned unit developments in the I -2 Limited
Industrial District. Second Reading.
An ordinance approving an amendment to a planned
unit development to permit new signage and
exterior changes to the Public Storage building at
125 S. Pfingsten. Second Reading.
An ordinance increasing the number of class I
liquor licenses from 0 to 1.. Second Reading.
AUTHORIZATION TO AWARD BID Authorization to award contract for a new 2006 or
FOR NEW 2006 OR 2007 ALL -WHEEL 2007 all -wheel loader for the treatment facility to
LOADER FOR TREATMENT PLANT Atlas Bobcat, Inc. in an amount not to exceed
$29,295.
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Board of Trustees Meeting
August 7, 2005
Page 5 of 8
Trustee Rosenthal made a motion to approve the
Consent Agenda and adopt the ordinances. Trustee Wylie seconded the motion. The motion
passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
ORDINANCE 0 -06 -38 APPROVING
VARIATION FOR PRINCIPAL AND
DETACHED STRUCTURE, 689
DEERPATH (MEINTZER)
689 Deerpath.
OLD BUSINESS
An ordinance approving a variation to reduce the
minimum required separation between a principal
structure and a detached accessory structure to
permit the construction of a one -story sun room
addition to the existing single family structure at
At the request of the petitioner, Trustee Rosenthal
made a motion to waive the first reading of the ordinance. Trustee Benton seconded the motion.
The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
Trustee Rosenthal made a motion to adopt the
ordinance. Trustee Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
RESOLUTION R -06 -07 DESCRIBING Mr. Franz explained that efforts have failed to
TERMS AND CONDITIONS FOR convince the Metropolitan Water Reclamation
ACCEPTING AN EASEMENT FOR AND District to release a sewer permit for the Chicago -
OWNERSHIP OF A SANITARY SEWER land Jewish High School project. They were
EXTENDING SOUTH OF LAKE COOK refused a permit based on a change in policy stating
ROAD AT PINE STREET that connections cannot be made to private sewer
lines.
Richard Schoenstadt, partner in Siegel, Moses and
Schoenstadt PC, explained that they have worked with the village attorney to indemnify the
village from a financial standpoint. The resolution approves an Indemnification Agreement
stating that the Deerfield Business District will, through bill of sale, give the village the sewer
line and an easement to access it. All costs for maintenance and replacement will be at the
expense of the properties which are serviced by it.
Board of Trustees Meeting
August 7, 2005
Page 6 of 8
Trustee Rosenthal expressed concern that the
village would not be protected against having to accept five other sewer lines south of Lake
Cook Road. Trustee Wylie explained that the policy has changed and other builders on the south
side of Lake Cook Road should be advised of this change.. The trustees believe the terms of the
agreement should be changed to 99 years; the petitioner agreed to the terms.
Trustee Wylie made a motion to adopt the
resolution with the suggested changes. Trustee Benton seconded the motion. The motion .passed
by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
NEW BUSINESS
AUTHORIZATION TO AWARD BID Richard Kramer, Computer Systems Coordinator,
FOR THE PURCHASE OF TELECOM- explained that the village entered into an agreement
MUNICATION INFRASTRUCTURE to develop a network design and equipment list for
EEQUIPMENT telecommunication infrastructure equipment on
June 19, 2006. Only one bid was received, which
represents a 40 percent discount on the equipment.
Trustee Rosenthal made a motion to award the
contract for the telecommunication infrastructure equipment to Network Data Systems, Inc. in an
amount not to exceed $217,500. Trustee Benton seconded the motion. The motion passed by
the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO EXTEND Chief Sliozis explained that the department had an
EQUIPMENT LEASE AGREEMENT agreement with Fleetwood Financial for the lease of
WITH FLEETWOOD FINANCIAL department phone and radio voice recording
(POLICE DEPARTMENT RADIO/ equipment from the Dictaphone Freedom Company.
PHONE RECORDING EQUIPMENT) There are two years remaining on the agreement,
with an annual payment of $7,535.49. The
company has gone out of business and their customer service has been absorbed by Word
Systems Corporation. The equipment is somewhat obsolete and difficult to service. Word
Systems has agreed to buy out the existing agreement from Fleetwood Financial, which would
waive the two remaining payments. He would like to extend the equipment lease agreement with
Word Systems for a five year term at an annual cost of $7,800.
Board of Trustees Meeting
August 7, 2005
Page 7 of 8
Trustee Wylie made a motion to extend the lease
agreement with Fleetwood Financial. Trustee Benton seconded the motion. The motion passed
by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
AUTHORIZATION .FOR MAYOR TO Bob Fialkowski explained that the village was..
SIGN FOUR -YEAR COLLECTIVE notified two years ago by Local 150 that public
BARGAINING AGREEMENT WITH works wished to be organized under their
PUBLIC WORKS UNION (IUOE LOCAL bargaining unit. Negotiations have been long and
150) difficult for both sides, as is usually the case for a
first contract. The contract has been approved by
the union and covers all members of public works below the supervisor level. The four year
agreement will end on 4/30/2009. The wage increases are: May 1, 2005 — 3.25 %; May 1, 2006
— 3.76 %; May 1, 2007.— 3.25 %; May 1, 2008— 3.5 %.
Trustee Seiden made a motion to authorize the
mayor to sign a four -year collective bargaining agreement with public works union local 150.
Trustee Wylie seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
APPROVAL OF REQUEST FOR PRO- Mayor Harris directed that this item be held over to
POSAL (RFP) RE NORTHWEST QUAD- the August 21" meeting.
RANT OF THE VILLAGE CENTER
ANALYSIS AND AWARD OF BID FOR The Director of Public Works and Engineering
DEERFIELD ROAD AND CHESTNUT explained that a retaining wall was installed at
STREET ENTRANCE WALL the intersection of Deerfield Road and Chestnut
Street as part of the Deerfield Road project.
Concerns were expressed about the appearance, size and scale of the retaining wall, so staff was
directed to rebid the project on a new design approved at a committee of the whole meeting.
Four sealed bids were opened and publicly read. The lowest bid amount was $46,016. Ms.
Little believes it may be possible to reduce the cost of the wall construction with timing changes,
landscaping plantings, wall details or radial cuts. She recommends the bids be rejected because
the low bid exceeded the engineer's estimate.
Mr. Franz asked if the trustees have a maximum
budget. After some discussion, most of the trustees believe the construction should be completed
for under $35,000.
Trustee Benton made a motion to reject the bids.
Trustee Struthers seconded the motion. The motion passed by the following vote:
Board of Trustees Meeting
August 7, 2005
Page 8 of 8
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
AUTHORIZATION FOR PURCHASE OF Ms. Little explained that the variable frequency
5 MGD VARIABLE FREQUENCY drive at'the Richfield Pumping.Station failed
DRIVE (VFD) FOR .5 MGD PUMP AT unexpectedly and must be replaced. It is not
RICHFIELD RESERVOIR budgeted. Staff contacted three pump companies
and received two bids. The Director of Public
Works and Engineering requests the board waive the competitive bidding process because of
urgency and authorize the purchase of a new VFD from Metropolitan Equipment Company at a
cost of $27,436.50 plus $1,000 for freight.
Trustee Seiden made a motion to waive the
competitive bidding process and authorize the purchase of a new VFD from Metropolitan
Equipment Company in the amount of $28,436.50 including freight. Trustee Wylie seconded the
motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
DISCUSSION
TRUSTEE IN THE TOWN Trustee Seiden reported that Trustee in the Town
will be held�ofi
A.M. — Noon at the farmers market. Trustees Benton afid F
ADJOURNMENT There ei no
me �gfiog w s adj
ATTEST:
Village Clerk
ty, August 19th from 9:00
will be in attendance.
business to discuss, the
at 9:45 P.M.
Mayor
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