07/17/2006-July 17, 2006
The regular meeting of the board of trustees of the Village of Deerfield was called to
order by Mayor Harris in the council chamber of the village hall on Monday, July 17, 2006 at
7:30 P.M. The Clerk called the roll and announced that the following were:
Present: Steve Harris, Mayor
Robert Benton
Michelle Feldman
Harriet Rosenthal
William Seiden
Barbara Struthers
Matthew Wylie
and that a quorum was present and in attendance. Also present were acting Village Attorney
John Donahue and Bob Franz, Village Manager.
PLEDGE OF ALLEGIANCE Michael Swartz, Chairman of the Plan Commission,
led those in attendance in reciting the Pledge of
Allegiance.
APPROVAL OF MINUTES Trustee Rosenthal made a motion to approve the
minutes of the July 5, 2006 board of trustees
meeting. Trustee Wylie seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
BILLS & PAYROLL Trustee Wylie made a motion to approve the Bills
and Payroll dated July 17, 2006. Trustee Struthers
seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
TREASURER'S REPORT Bob Fialkowski presented highlights from the
Treasurer's Report for the fiscal year through June
30, 2006. He explained there was a drop in sales tax and he is unsure what is causing it. July
receipts, representing April sales, are up, and hopefully the sales tax will improve. The hotel tax
is up fairly dramatically, and building permits are ahead of schedule. Expenses are under control.
REPORT ON DEPARTMENTAL Barbara Little presented highlights from the Report
OBJECTIVES on Departmental Objectives for Public Works and
Engineering. She noted that the 2006 street
rehabilitation program will start at the end of July. The Rosemary /Orchard/Todd infrastructure
project is underway. A site development permit process has been instituted. The water
Board of Trustees Meeting
July 17, 2006
Page 2of7
department has completed the hydrant and flushing program as well. as the 2006 leak survey.
Several projects are under way involving upgrades to various sanitary sewer lift stations
throughout the village and work at the wastewater reclamation facility.
Trustee Rosenthal commented on the incredible
.amount of work the department is doing and asked if the current staffing is adequate. Ms. Little
responded that the department could always benefit from additional manpower.
PUBLIC COMMENT Mayor Harris asked Chuck Stewart, the village's
arborist, to briefly discuss tree issues relating to the
Emerald Ash Borer. Mr. Stewart explained that the State has prepared information which is now
available to the public. He reported that there was a conference in Geneva today which
discussed the action plan with regard to quarantining the problem. He noted that the village has
not planted any ash trees recently. Arborists look at this as an issue that needs to be managed by
educating residents about the insects and continuing good communication at the State and
Federal levels. He encouraged residents to go online and look at the information. He noted that
the Arboretum has also set up a hot line where people can call. Mayor Harris asked staff to stay
up to date on the issue and to keep our residents informed via the village's website.
REPORTS
REPORT AND RECOMMENDATION OF The Board of Zoning Appeals held a public hearing
BOARD OF ZONING APPEALS RE on June 20, 2006 to consider the request of Paul and
REQUEST FOR VARIATION FOR THE Rita Meintzer, 689 Deerpath Drive, for a variation
PRINCIPAL AND DETACHED to allow the construction of a one -story sun room
STRUCTURE, 689 DEERPATH DRIVE addition which would reduce the separation
between the principal structure and the detached
accessory structure to 5 feet in lieu of the required 10 feet specified in the Zoning Ordinance.
Trustee Struthers questioned how far the proposed
addition would be from the property line. Mr. Meintzer explained they would not be
encroaching on the lot line.
Trustee Rosenthal made a motion to accept the
report and recommendation of the Board of Zoning Appeals and prepare the ordinance. Trustee
Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
REPORT AND RECOMMENDATION OF The Plan Commission held a public hearing on
PLAN COMMISSION AND REPORT June 8, 2006 to consider an amendment to a special
AND RECOMMENDATION OF use for the First Presbyterian Church, 824
VCDC RE REQUEST FOR A SPECIAL Waukegan Road. The VCDC considered the
Board of Trustees Meeting
July 17, 2006
Page 3 of 7
USE FOR THE FIRST PRESBYTERIAN request on June 7, 2006. The petition was tabled
CHURCH, 824 WAUKEGAN ROAD to July 12`n. The petition will be held over until the
August 7, 2006 Board of Trustees meeting since
issues relating to it will be discussed at a Committee of the Whole meeting on July 19`n
REPORT AND RECOMMENDATION Trustee Rosenthal, who served as Chair of the
OF WINDOW SIGNAGE COMMITTEE Window Signage Committee, explained that the
RE WINDOW SIGNAGE Committee's purpose was to regulate commercial .
REGULATIONS window signage in the community. She explained
that they wanted to encourage business in the
community while promoting the high aesthetic values of Deerfield. Trustee Rosenthal explained
that the committee held six meetings and found most communities regulate window signage in
some fashion. She explained that the committee developed definitions for types of window
signage (permanent, temporary and informational) and came up with recommendations for
regulating them.
Trustee Benton made a motion to accept the report
and recommendation. of the Window Signage Committee and to send the report to the Plan
Commission for a public hearing. Trustee Struthers seconded.the motion. The motion passed by
the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
CONSENT AGENDA
ORDINANCE 0 -06 -32 AMENDING THE An ordinance amending the zoning ordinance of
ZONING ORDINANCE TO AMEND the Village of Deerfield to amend certain residential
CERTAIN RESIDENTIAL LOT WIDTH, lot width, building height and FAR regulations.
BUILDING HEIGHT AND FAR Second reading.
REGULATIONS — 2R
ORDINANCE 0 -06 -33 REDUCING THE An ordinance reducing the number of authorized
NUMBER OF AUTHORIZED PATROL patrol officers in the Deerfield Police Department
OFFICERS IN THE DEERFIELD POLICE from 29 to 27. Second reading.
DEPARTMENT — 2R
ORDINANCE APPROVING A SPECIAL An ordinance approving a special use to permit the
USE TO PERMIT ESTABLISHMENT establishment of a preschool at St. Gregory's
OF A PRESCHOOL AT ST. GREGORY'S Episcopal Church, 815 Wilmot Road. First reading.
EPISCOPAL CHURCH AT 815 WILMOT .
ROAD — 1 R
ORDINANCE AMENDING THE I An ordinance amending the zoning ordinance to
ZONING ORDINANCE TO AUTHORIZE authorize Rental Center identification wall signs in
Board of Trustees Meeting
July 17, 2006
Page 4 of 7
RENTAL CENTER IDENTIFICATION.
WALL SIGNS IN PLANNED UNIT
DEVELOPMENTS IN THE I -2
LIMITED INDUSTRIAL DISTRICT-1R
planned unit developments in the I -2 limited
industrial district. First reading.
ORDINANCE APPROVING AN An ordinance approving an amendment to a planned
AMENDMENT TO A PUD TO PERMIT unit development to permit new signage and
NEW SIGNAGE AND EXTERIOR exterior chan ges to the Public Storage building at
CHANGES. TO THE PUBLIC STORAGE 125 S. Pfingsten. First reading.
BUILDING AT 125 S. PFINGSTEN —1 R
Trustee Seiden made a motion for acceptance of the
Consent Agenda and adoption of the ordinances.. Trustee Struthers seconded the motion. The
motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
OLD BUSINESS
AUTHORIZATION TO ENTER INTO
GROUND LEASE AGREEMENT WITH
CROWN CASTLE FOR CELL TOWER
ON LAKE COOK ROAD
agreement. Trustee Benton seconded the r
Authorization to enter into a renewed 10 -year
ground lease agreement with Crown Castle for a
cell tower site at the Lake Cook Road reservoir.
Trustee. Wylie made a motion to enter into the
notion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
NEW BUSINESS
AUTHORIZATION TO RELEASE Authorization to release Executive Session minutes
EXECUTIVE SESSION MINUTES pursuant to the Illinois Open Meetings Act.
PURSUANT TO THE ILLINOIS OPEN
MEETINGS ACT Mr. Franz explained that the Board is required to
look at Executive Session minutes twice per year to
determine which can be released for public inspection. He believes there are three sets of
minutes which should be released for public view. They are for the meetings of October 11,
2005, February 21, 2006 and April 3, 2006.
0
Trustee Rosenthal made a motion to release the
three sets of Executive Session minutes. Trustee Struthers seconded the motion. The motion
passed by the following vote:
Board of Trustees Meeting
July 17, 2006
Page 5 of 7
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
ORDINANCE INCREASING NUMBER
OF CLASS.I LIQUOR LICENSES
FROM 0 TO 1 (SODEXHO — STARLITE
CAFE, 520 LAKE COOK ROAD).— 1 R
other catered events in the building. He ex
ordinance will stand as a First Reading.
An ordinance increasing the number of class I
liquor licenses from 0 — 1. Rich Rogus, General
Manager for Sodexho at the Starlite Cafe, 520 Lake
Cook Road, explained that they are requesting a
Class" I liquor license for their annual meetings and
plained "it would be for catering, not retail sales. The
APPROVAL OF PLAT OF EASEMENT Mr. Kiraly explained that an easement is needed
WITH THE .DEERFIELD PUBLIC between the village hall and the library as part of
LIBRARY the village hall expansion.project. He explained
that the storm and sanitary sewer lines which
service the police department, need to cross the property line.between the village hall and the
library. Mr. Kiraly explained that both village board and-library board approvals would be
required in order for the lines to be installed.
Trustee Feldman questioned how the easement
could limit- the library. Mr. Kiraly explained that the library would not be able to build all the
way to their lot line. Trustee Feldman questioned how the issue could be resolved. Mr. Kiraly
explained that he would speak with the engineers to see if other options are available.
Ron Simon, President, Library Board of Trustees,
explained that they received the proposed plan last week and would be discussing it at their
meeting on Wednesday. In addition, they sent a copy of the documentation to their attorney to
see how it could impact them in the future. Mr. Simon noted that the library supports the village
hall expansion and believes that the village hall and the library are both important services in the
community.
Trustee Rosenthal made a motion to approve the
Plat of Easement with the Deerfield Public Library. Trustee Wylie seconded the motion. The
motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO AWARD Two sealed bids were opened and publicly read for
STORAGE YARD SPOILS REMOVAL the storage yard spoils removal contract. The
CONTRACT Director of Public Works and Engineering
recommends the contract be awarded to Clean
Harbors Environmental Services, the lower of the two quotes.
1
1
Board of Trustees Meeting
July 17, 2006
Page 6.of 7
Trustee Wylie made a motion to award the storage
yard spoils removal contract to Clean Harbors Environmental Services at the unit price of $24.76
per cubic yard, for a total not to exceed $50,000. Trustee Struthers seconded the motion. The
motion passed by the following vote: .
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS.: None (0) .
AUTHORIZATION TO AWARD The Director of Public Works and Engineering
CONTRACT FOR 2006 DUTCH ELM recommends continuing to use the services of
DISEASE STUDY Urban Forest Management for the 2006 Dutch Elm
Disease study. She explained that the village had an
excellent working relationship with their staff last year.
Trustee Benton commented that last year they were
unable to identify trees on the east end of the village. Ms. Little explained that the creek area
continues to be a .problem. She noted that there are a number of ownership issues, and a lot of
work needs to be done between the interested parties. Ms. Little explained that it is an ongoing
discussion.
Mayor Harris requested that a preprinted form be
left with residents if ash trees are found. He explained the form would caution residents to pay
special attention to the trees because of potential infestations.
Trustee Seiden made a motion to award the contract
for the 2006 Dutch Elm Disease study to Urban Forest Management in an amount not to exceed
$14,800. Trustee Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
DISCUSSION
TRUSTEE IN THE TOWN Trustee Seiden. reported that Trustee in the Town
will be held on Saturday from 9 —12 at the
Farmer's Market. He and Trustee Wylie will be in attendance.
COMMITTEE OF THE WHOLE Mr. Franz reported that a Committee of the Whole
meeting has been scheduled for Wednesday, July
19, 2006 at 7:30 P.M. to discuss whether a Request for Proposal would be sent out for -
redevelopment of the former Lindemann/Bank One sites.
NEXT MEETING Mr. Franz noted the next Board of Trustees meeting
will be held on August 7, 2006 since there are five
Mondays in July.
Board of Trustees Meeting
July 17, 2006
Page 7 of 7
ADJOURNMENT
ATTEST:
1
1
1