06/19/2006June 19; 2006
The regular meeting of the board of trustees of the Village of Deerfield was called to
order by Village Manager Bob Franz in the council chamber of the village hall on Monday, June
19, 2006 at 7:30 P.M. The Clerk called the roll and announced that the following were:
Present: Robert Benton
Michelle Feldman
Harriet Rosenthal
William Seiden
Barbara Struthers
Matthew Wylie
Absent: Steve Harris, Mayor
and that a quorum was present, and in attendance. Also present was Village Attorney Peter
Coblentz.
MAYOR PRO TEM In the absence of Mayor Harris, Trustee Seiden
nominated Trustee Rosenthal to serve as Mayor Pro
Tem. The motion passed unanimously.
PLEDGE OF ALLEGIANCE Deerfield Sons of the American Legion Squadron
738 led those in attendance in reciting the Pledge
of Allegiance. Doug Haberkamp, Commander, noted that the group participated in retiring
approximately 100 flags on Flag Day. He explained that the community -wide flag retirement
ceremony was Held at Jewett Park and about 200 people attended. Cm. Haberkamp recognized
other members of the community who helped make the program successful.
APPROVAL OF MINUTES Trustee Benton made a motion to approve the
minutes of the June 5, 2006 board of trustees
and conunittee. of the whole meetings. Trustee Wylie seconded. the motion. The motion passed
by the following vote::
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
BILLS AND PAYROLL Trustee Wylie made a motion to approve the Bills
and Payroll dated June 19, 2006. Trustee Struthers
seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
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Board of Trustees Meeting
June 19, 2006
Page 2 of 7
TREASURER'S REPORT Bob Fialkowski presented highlights from the
May Treasurer's Report, which represents the first
month of fiscal year 2006/2007. He explained that the village is seeing a little down turn in
revenues. Sales tax has been adjusted for the Walgreen's rebate. The May receipts (representing
February sales) decreased from .a. year ago. Other revenues have seasonal slow periods. He noted
building permits are strong.
PUBLIC COMMENT Joan Reed, 1151. Gordon Terrace, reported that. the
Farmer's Market is underway. This year, there are
new vendors, including a certified organic vendor and a resident selling Italian seasonings. The
annual grill fest will be on August 24, 2006 and the second annual apple pie fest is September 9,
2006. Plaza Pleasures will feature Grammy award winner Joan Hammel on September 2nd. The
Sons of the American Legion will have a table on July 15th seeking new m, embers. Mrs. Reed
noted that Trustee in the Town will be this Saturday and that Trustees Rosenthal and Struthers
will attend.
Jeff Marks, Chairman of the Fine Arts Commission,
spoke about the success of the Fine Arts Festival on June 3 and 4, 2006, which was a joint effort
with the Park District, Village and D & W Events. He reported that they had a preview party at
the train station, with more than 100 people in attendance. Ch. Marks reported that at their last
meeting, they voted to recommend the village enter into another contract with D & W Events for
next year's festival.
Ch. Marks noted that Mary Block, the artist for the
centennial sculpture, expects to be ready to pour the concrete during the week of August 16th.
He invited the board of trustees to attend a ceremony on August 19th. Ch. Marks reported that
the Neil Weinfield sculpture was dedicated on June 10th at Deerspring Pool. Also, the. Sara Lee
sculptures have been restored at a substantially reduced price from what was originally expected,
and the commission is pleased with the quality of the work. Ch. Marks thanked Jean Spagnoli
and Phil Kiraly for their hard work.
REPORT AND RECOMMENDATION
OF BOARD OF ZONING APPEALS RE
REQUEST FOR FRONT YARD
VARIATION FOR 205. LANDIS LANE
the required 35 foot front yard.
REPORTS
The Board of Zoning Appeals held a public hearing
on May 16, 2006 to consider the request of Victor
and Barbara Manny, 205 Landis Lane, for a
variation to allow the construction of a one story
screened porch that would encroach 4.25 feet into
Trustee Struthers commented that the situation is
very unique and this should not set a precedent.
Board of Trustees Meeting
June 19, 2006
Page 3 of 7
Trustee Wylie made a motion to accept the report and
recommendation of the Board of Zoning Appeals and have the attorney prepare the ordinance.
Trustee Seiden seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
REPORT AND RECOMMENDATION The Plan Commission held a public hearing. on
OF'PLAN COMMISSION RE PROPOSED May 25, 2006 to consider the recommendation of
CHANGES TO THE ZONING the Tear Down Task Force regarding proposed
ORDINANCE AS RECOMMENDED BY changes to the Zoning Ordinance regarding FAR
THE RESIDENTIAL REDEVELOPMENT calculations, height and lot width.
REVIEW (TEAR DOWN). TASK FORCE
REGARDING FAR CALCULATIONS, Trustee Benton made a motion to accept the report
HEIGHT AND LOT WIDTH and recommendation of the Plan Commission and
direct preparation of the ordinance. Trustee Wylie
seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
REPORT AND RECOMMENDATION Alan Garfield, Chairman of the VCDC, explained
OF VILLAGE CENTER DEVELOPMENT that the commission feels the site should be
COMMISSION RE: PARAMETERS FOR developed and should not remain an institutional
POSSIBLE REDEVELOPMENT OF THE use, as noted in the Comprehensive Plan. He
FORMER BANK ONE /LINDEMANN explained that the commission examined the
PROPERTIES property carefully and came up with criteria
(parameters) for development. The commission
believes the property is a financial burden on the village and.is very unappealing in its current
state. Ch. Garfield explained that they tried to involve the park district, Presbyterian Church and
retail properties in the quadrant that use the property. They believe any development should be
done with adjacent landowners in mind.
. Larry Dondanville, 717 Westgate Road, explained
that he was a member of the Northwest Quadrant Committee, which looked at the future
development of the quadrant four years ago. He explained that they looked at the. parking
requirements and the possibility of double decking the parking. The committee's concern was
that further development in the quadrant would compound the traffic problem. He explained that
the committee's biggest concern was the safety of the 300 — 400 preschool children that come to
the quadrant daily. Mr. Dondanville believes that existing retailers should be asked to participate
in the parcel to ensure parking for their businesses in the future.
Trustee Seiden made a motion to accept the report
and recoiiunendation of the VCDC and send it to the P1an.Commission for review and comment.
Trustee Wylie seconded the motion. The motion passed by the following vote:
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Board of Trustees Meeting
June 19, 2006
Page 4 of 7.
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
CONSENT AGENDA
ORDINANCE 0 -06 -26 APPROVING AN
AMENDMENT TO A SIGN PLAN
INCLUDING SIGN MODIFICATION
FOR REC ROOM FURNITURE AND
GAMES IN CADWELL'S CORNERS
SHOPPING CENTER — 2R
ORDINANCE AMENDING THE
ZONING ORDINANCE TO
AUTHORIZE PRIVATE
PARTIES FOR CHARITIES AND NON-
PROFIT ORGANIZATIONS AS A.
SPECIAL USE ACCESSORY TO
RETAIL FURNITURE STORES OF AT
LEAST 20,000 SQUARE FEET IN THE
C -2 OUTLYING COMMERCIAL
DISTRICT
ORDINANCE APPROVING A SPECIAL
USE TO ALLOW PRIVATE PARTIES
FOR NON- PROFIT ORGANIZATIONS
AT REC ROOM FURNITURE & GAMES
IN CADWELL'S CORNERS SHOPPING
CENTER - I R
ORDINANCE APPROVING A SPECIAL
USE TO ALLOW AN OUTDOOR
SEATING AREA FOR CARSONS RIBS
RESTAURANT AT 200 N. WAUKEGAN
ROAD — I R
Trustee Struthers seconded the motion. Th(
An ordinance approving a sign on the south glass
enclosure of the building, including a sign
modification, for Rec Room Furniture & Games in
Cadwell's Corners. Shopping Center. Second.
Reading.
An ordinance amending the zoning ordinance of the
Village of Deerfield to authorize private parties for
charities and non- profit organizations as a special
use accessory to retail furniture stores of at least
20,000 square feet in the C -2 outlying commercial
district. First Reading.
An ordinance approving a special use to allow
private parties for non - profit organizations at Rec
Room Furniture and Games in Cadwell's Corners
Shopping Center. First Reading.
An ordinance approving a special use to allow an
outdoor seating area for Carson's Ribs Restaurant
at 200 N. Waukegan Road. First Reading.
Trustee Benton made a motion for acceptance of the
Consent Agenda and adoption of the ordinance.
motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden; Struthers, Wylie (6)
NAYS: None (0)
Trustee Rosenthal noted that the board approved an
ordinance for signage for Rec Room Furniture & Games even though they have not appeared
before the Appearance Review Commission. She explained that they still have to appear before
the ARC and, if the signage is.not approved, the petitioner would have to come back to the board
to appeal. She noted a permit would not be issued before ARC approval is attained.
Board of Trustees Meeting
June 19, 2006
Page 5 of 7
OW BUSINESS
There was no old business at the meeting.
NEW BUSINESS
ORDINANCE, AMENDING SECTION Mr. Coblentz presented a draft ordinance regulating
17 73 OF THE: MUNICIPAL. CODE OF outdoor fire pits and fireplaces: He explained that
THE VILLAGE OF DEERFIELD TO he added fuel definitions as well as a list of
REGULATE OUTDOOR FIRE PITS exceptions .for public purposes, such as firefighter
AND FIREPLACES — 1 R training and ceremonial events, per direction from
the June 5 "' Committee of the Whole meeting.
Trustee Benton noted that outdoor fireplaces or fire
pits must be operated with adult supervision and that there must be a way to extinguish the fire
readily at hand. Trustee Struthers added that they want to make sure the fire pit is out cold.. She
also believes the prohibition against operating fireplace /fire pit within 10.feet of the property line
is too restrictive. She believes that 5 feet from the property line. is sufficient. The trustees agree
that a UL listed or nationally accepted standard container should be used.
Earl Stone, 531 Hermitage, believes .10 feet is not
enough distance to prevent smoke from getting into other people's homes. He also does not
know how the seasoned wood restriction would be enforced.
Margie Stone, 531 Hermitage, commented that fire
pits lessen her ability to enjoy her property. She understands the board does not want to prohibit
residents from enjoying their properties, but the smoke and odor remain in the air and get into
other residents' homes through the air ducts. She hopes the trustees will reconsider the
ordinance .because Deerfield is too densely populated for fire pits.
Reading.
AUTHORIZATION TO AWARD A
TECHNOLOGY CONSULTING
CONTRACT TO NETWORK DATA
SYSTEMS
and support the growing needs of the N
The ordinance, as amended, will stand as a First
Richard Kramer, Computer Systems Coordinator,
explained that the village has become
technologically standardized over the past four
years, and that the village needs to invest in the
technology to make things work. more efficiently
pillage.
Mr. Kramer reported that three bids were opened
and publicly read. He believes the proposal from Network Data Systems is the most
comprehensive bid. The lowest bidder omitted the water treatment facility and did not meet the
basic requirements of the RFP.
Board of Trustees Meeting
June 19, 2006
Page 6 of 7
Trustee Feldman asked for clarification on what the
contract would provide to the village. Mr: Kramer explained that the system would meld the
data system with the voice system. He explained that both systems will need to be supported.
He noted that the proposal does not include hardware, just design, engineering and training.
Mr. Fialkowski explained that the phone system is
15 years old and cannot be upgraded.. Instead of putting in a phone system and a data system,
they propose building one backbone system that could handle all'of the communication needs
internally. In addition, all of the village facilities would be networked.,
Trustee Wylie made a motion to award a technology
consulting contract to Network Data Systems in an amount not to exceed $86,500. Trustee
Seiden seconded.the motion. The motion passed by the following vote:
AYES: Benton,'Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO AWARD
Two proposals were received and. reviewed by staff
CONTRACT FOR RESIDENT ENGINE-
for resident engineering services. Staff believes that
ERING SERVICES FOR 2006 STREET
URS Corporation's understanding of the project and
REHABILITATION CONSTRUCTION
familiarity with Deerfield best serve the village's
needs.
Trustee Wylie made a motion to award the contract
for resident engineering services for the 2006 street rehabilitation construction to URS
Corporation in an amount not to exceed $47,746.40. Trustee Benton seconded the motion. The
motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
AUTHORIZATION FOR ONE MONTH Mr. Kiraly explained that the board authorized a
EXTENSION TO EXISTING CROWN recommendation from the Cable and Telecom -
CASTLE LEASE FOR THE CELL munication Commission regarding the 25 year
TOWER SITE AT LAKE COOK ROAD lease at Pfingsten and_Lake Cook Roads. The
AND PFINGSTEN village is still negotiating with Crown Castle but
believes a resolution is near and that a lease can be
in place by July 30, 2006. They are asking for a one month extension to the current lease, so
talks can continue.
Trustee Wylie made a motion to extend the existing
Crown Castle lease for the cell tower site at Lake Cook Road and Pfingsten. Trustee Benton
seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
Board of Trustees Meeting
June 19, 2006
Page 7 of 7
DISCUSSION .
COMMERCIAL TREES Trustee Seiden explained that the Plan Commission
suggested the Board look at applying the Tree
Preservation Ordinance to commercial properties.' Staff has concluded that it is covered under
PUDs and no further changes are necessary.
DRAINAGE BETWEEN HOMES Trustee Seiden advised that staff will be reviewing
issues. relating to 'driveway elevations between new
and existing houses as they relate to grading problems.
BRIDGE SIGNAGE Trustee Rosenthal requested that staff look into
signage or other means to notify trucks of the height
restrictions at the Deerfield Road viaduct. She also requested looking into fines and if the village
is recovering the cost of repairs.
COMMITTEE OF THE WHOLE Mr..Franz reported that a Committee of the Whole
meeting is scheduled immediately following this
meeting in the conference room. It is open to the public.
ADJOURNMENT There being no further business to discuss, the
meeting was adjourned at 8:45 P.M.
APPROVED:
x,.
Ma36 Pro Tem
ATTEST:
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"" Village Clerk