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06/05/2006June 5, 2006 The regular meeting of the board of trustees of the Village of Deerfield was called to order by Mayor Harris in the council chamber of the village hall on Monday, June 5, 2006 at 7:30 P.M. The Clerk called the roll and announced that the following were: Present: Steve Harris, Mayor Robert Benton Michelle Feldman Harriet Rosenthal. William Seiden Barbara Struthers Matthew Wylie and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and.Bob Franz, Village Manager. PLEDGE OF ALLEGIANCE Deerfield Police Officer Marci Landy led those in attendance in reciting the Pledge of Allegiance. FINE ARTS COMMISSION Mayor Harris thanked the Fine Arts Commission for their fine work on the Village Art Fair. The art fair was a wonderful event, and he hopes many other events will follow. APPROVAL OF MINUTES Trustee Benton made a motion to approve the minutes of the May 15, 2006 board of trustees meeting. Trustee Struthers seconded the motion. The motion passed unanimously. PROCLAMATION Mayor Harris proclaimed Friday, June 30, 2006 as Jack Hicks Day in Deerfield. Mr. Hicks served the patrons of the Deerfield Public Library for 34 years. There will be an open house on June 30' , 2006 in honor of his retirement. Trustee Rosenthal made a motion to. approve the proclamation. Trustee Benton seconded the motion. The motion passed unanimously. PROCLAMATION Mayor Harris proclaimed June 4, 2006 as Major General William P. Levine Day in Deerfield. Major General Levine was decorated by the United States Army for his meritorious service in World War II, Korea and Vietnam. Trustee Seiden made a motion to accept the proclamation. Trustee Struthers seconded the motion. The motion passed unanimously. AWARD PRESENTATION Chief Sliozis presented the Donald E. Gehrig Award to Officer Marci Landy for her hard work, dedication and service. Officer Landy is the DARE officer and school liaison. She also serves as a detective and fills in on shifts when asked. She is an integral part of the agency and puts in a lot of extra time and effort. Board of Trustees Meeting June 5, 2006 Page 2 of 5 BILLS AND PAYROLL Trustee Rosenthal made a motion to approve the Bills and Payroll dated June 5, 2006. Trustee Wylie seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) PUBLIC COMMENT Harry Gold, 1266 Woodland Drive, described a water bill aberration. He received an unusually high water bill and asked for assistance in attaining a properly adjusted bill. Mr. Franz explained that the village reread the meter and confirmed the reading. He noted that the meter, which: is 7-78 years old, has.a leak detector. The trustees asked if the meter could be checked. Mr. Franz explained that there is a $50 charge to the resident to test the meter. He noted that typically' when a meter fails, it runs slow, not fast. Mr. Fialkowski explained that if the. meter tested outside the typical range, the fee would be waived. He noted that the homeowner should be present when the meter i.s tested. The trustees encouraged Mr. Gold to have the meter tested, and he agreed to do so. Noelle Snow, 1026 Sheridan, explained that a leashed dog was attacked by an unrestrained dog from an adjacent home. Ms. Snow explained that a frequent visitor to her neighbor's home owns the dog. She has a small child and is very concerned for her child's safety. Mr. Franz explained that the village has a pet ordinance but does not prohibit certain breeds like some municipalities. He questioned Ms. Snow on whether she considers the dog to be vicious and asked her to speak with Chief Sliozis about the specific details. Gil Antokal, 1137 Country Lane, thanked the village for their participation in the blood drive and bone marrow registry. About 100 people were present for blood donation and more than 200 people were present for bone marrow registry. He announced that the next blood drive will be on September 10, 2006. REPORT AND RECOMMENDATION OF PLAN COMMISSION RE: REQUES FOR APPROVAL OF A TEXT AMENDMENT AND SPECIAL USE TO ALLOW PRIVATE PARTIES FOR NONPROFIT ORGANIZATIONS AND CHARITIES AT REC ROOM . REPORTS The Plan Commission held a public hearing on T April 27, 2006 which was continued to May 11, 2006, to consider a request for approval of a text amendment and a special use to allow private, parties for nonprofit organizations and charities at Rec Room Furniture & Games. FURNITURE & GAMES IN CADWELLS Doug Warshauer, owner of Rec Room Furniture & CORNERS SHOPPING CENTER Games and Marci Glink, owner of Great Events, Inc. explained that they want to use the store as a venue for charity events and private parties. Mr. Warshauer explained that their original request to the Plan Commission was for an unlimited number of parties for groups that made sense for Board of Trustees Meeting June 5, 2006 Page 3 of 5 the store and village., They scaled their request back to a trial period, which would allow three charity events within a six month period. Trustee Seiden questioned the store's smoking, alcohol and gambling policies. Mr. Warshauer explained that alcohol would be necessary, but there would not be any smoking allowed. Ms. Glink explained that any casino event would have to be riot- for- profit. There could be gambling events without the exchange of money. Trustee Seiden noted that the village does not allow cash prizes. The trustees questioned if the trial period would meet their needs. Mayor Harris suggested that the board could revisit the request after the trial period. The, ordinance would.be drafted to allow three parties with three separate liquor licenses over the next six months. This way the village can make sure they adhere to the good neighbor policy. Trustee Rosenthal noted that the facility backs up to two residential areas. Trustee. Rosenthal made a motion to accept the report and recommendation o, f the Plan Commission and to direct the attorney to draft the ordinance. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) REPORT AND RECOMMENDATION The Plan Commission held a public hearing on OF PLAN COMMISSION RE: REQUEST May 11, 2006 to consider a request for a special FOR APPROVAL OF A SPECIAL USE . use to allow an outdoor seating area for Carson's TO ALLOW AN OUTDOOR SEATING Ribs Restaurant. AREA FOR CARSON'S RIBS AT 200 N. WAUKEGAN ROAD Joe Bonfanti, architect with Ridgeland Associates, and Dean Carson, owner of Carson's Ribs Restaurant, explained that they propose adding a 700 square foot outdoor dining area which will be enclosed by a wrought iron fence. The trustees believe it is a nice improvement. Trustee Rosenthal made a motion to accept the report and recommendation of the Plan Commission and direct preparation of an ordinance. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) CONSENT AGENDA ORDINANCE APPROVING AN An ordinance approving a sign on the south glass AMENDMENT TO A SIGN PLAN enclosure of the building, including a sign INCLUDING SIGN MODIFICATION modification, for Rec Room Furniture & Games in FOR REC ROOM FURNITURE & Cadwell's Corners Shopping Center. First Reading. GAMES IN CADWELL'S CORNERS Board of Trustees Meeting June 5, 2006 Page 4 of 5 RESOLUTION R -06 -04 RE: CLOSURE A resolution authorizing the closure of Waukegan OF A PORTION OF WAUKEGAN ROAD Road from the intersection of Route 43 and FOR THE FOURTH OF JULY PARADE Osterman Avenue north to Greenwood Avenue for the Fourth of July parade. Trustee Struthers made a motion to accept the Consent Agenda. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) OLD BUSINESS GUARANTEED MAXIUM PRICE (GMP) CONTRACT WITH WILLIAMS DEVEL- OPMENT FOR THE VILLAGE HALL EXPANSION /RENOVATION PROJECT Mr. Kiraly explained that the village has received bids for the village hall expansion/renovation project that are within 1% of their estimates.. Staff recommends the Guaranteed Maximum Price contract be awarded to Williams Development. Trustee Seiden believes the village needs more room and sophisticated space but is concerned about the size of the building as it relates to the cost. Trustee Rosenthal responded that they are all concerned about the bottom line and being fiscally responsible, but she does not believe choosing an arbitrary number is the way to go. She believes staff and the architects have provided the best design for the money. She noted more money could have been spent, but they are trying to be fiscally responsible. She believes there has been a good compromise. Trustee Wylie made a motion to award the guaranteed maximum price contract for the village hall expansion/renovation project to Williams Development in an amount not to exceed $6,048,696. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Struthers, Wylie (5) NAYS: Seiden (1) NEW BUSINESS ANALYSIS AND AWARD OF BID FOR Two bids were opened and publicly read to furnish 50/50 PARKWAY TREE PROGRAM parkway trees for the village's 50/50 Parkway Tree Program. The Director of Public Works and Engineering reported that St. Aubin's Nursery provided the lowest unit price for the trees Deerfield residents purchase most often. Trustee Wylie made a motion to award the contract for the 2006 50/50 Parkway Tree Replacement Program to St. Aubin Nursery in an amount not 1 Board of Trustees Meeting June 5, 2006 Page 5 of 5 to exceed $9,000. Trustee Rosenthal seconded the motion.. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal; Seiden, Struthers, Wylie (6) NAYS: None. (0) AUTHORIZATION FOR PURCHASE OF Chief Sliozis explained that the laptop computers in SQUAD CAR MOBILE COMPUTERS the squad cars were purchased in 2003. The computers have, become the primary source of communication. The department has received a grant to replace two computers and are requesting authorization to purchase nine mobile computers for use in Deerfield's marked squad cars. Trustee Rosenthal made a motion to authorize the purchase of nine Panasonic Toughbook Mode 29 laptop computers from CPS Office Technologies, which currently holds the state contract, in an amount not to exceed $38,862. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) DISCUSSION COMMITTEE OF THE WHOLE Mr. Franz reported that a Committee of the Whole meeting is scheduled to immediately follow in the