04/03/2006April 3, 2006
The regular meeting of the board of trustees of the Village of Deerfield was called to
order by Mayor Harris in the council chamber of the village hall on Monday, April 3, 2006 at
7.:32 P.M. The Clerk called the roll and announced that the following were:
Present: Steve Harris, Mayor
Robert Benton
Michelle Feldman
Harriet Rosenthal
William Seiden
Barbara Struthers
Matthew Wylie
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz. and Bob Franz, Village Manager.
PLEDGE OF ALLEGIANCE Joe Pugliese led those in attendance in reciting the
Pledge of Allegiance. Mr. Pugliese has been a
member of the Plan Commission for 18 years.
PRESENTATION TO JOE PUGLIESE Mayor Harris thanked Mr. Pugliese for his
dedication to the village and the work he has
performed. He presented Mr. Pugliese with a plaque and pen set. Mr. Pugliese thanked all the
commission members for the wonderful experience he has had serving on the Plan Commission.
APPROVAL OF MINUTES Trustee Rosenthal made a motion to approve the
minutes from the March 20, 2006 Board of Trustees
and Committee of the Whole meetings. Trustee Benton seconded the motion. The motion
passed unanimously.
BILLS AND PAYROLL Trustee Wylie made a motion to approve the bills
and payroll dated April 3, 2006. Trustee Seiden
seconded the motion. Trustee Rosenthal noted the low number of senior vouchers for taxi
service from American Taxi. Mr. Kiraly indicated that, in fact, American Taxi is listed as
"American Charge Service" and that this list shows that they have been providing services.
Trustee Benton added that there has been a complaint about 303 Taxi Service, but that staff has
rectified the problem. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
REPORT 'ON DEPARTMENTAL Director of Finance Bob Fialkowski discussed
OBJECTIVES, FINANCE highlights from the finance department report. He
DEPARTMENT noted that -the department has implemented an auto
Board of Trustees Meeting
April 3, 2006
Page 2 of 8
payment system for utility bills and more than 400 customers have opted for this arrangement.
They have implemented an online service order system for the finance department, which keeps
track of work orders and communication. The distribution of the new recycling carts, including
requests for 1550 smaller carts, has been implemented. The information technology staff have
replaced and installed 15 new computers.
Trustee Benton congratulated the finance
department for, receiving the Certificate of Achievement for Excellence in Finance Reporting for
the 22 "d. straight year.
PUBLIC COMMENT Dr. Sue Hebson from Deerfield High School spoke
in support of.Team Pappas. She explained that
Steve Pappas is an English teacher at Deerfield High School who has non - Hodgkin's. .
Lymphoma. She explained that a suitable stem cell or bone marrow donor is being sought. She
encouraged everyone in the community to attend a blood drive on April 17`h at Deerfield High
School or April 18d' at Highland Park High School. She believes this would be a great
opportunity for the community to give something back to Mr. Pappas.
Oscar Adler explained that the next Job Seekers
Workshop will be held on April 8, 2006 at the Deerfield Public Library. He explained there will
be three segments of the workshop: Internet for Job Seekers 9:00 — 10:00, Resume Preparation
10:15 — 11:15 and Job Interviewing Skills 11:30 — 12:30. The event is free and everyone is
welcome.
PUBLIC HEARING ON 2006 -07 Mayor Harris opened the public hearing on the
ANNUAL BUDGET; ORDINANCE 2006 -07 annual budget. Mr. Franz noted that
ADOPTING ANNUAL BUDGET FOR proper notification of the public hearing was given.
2006 -07, 1 R, AND ORDINANCE
AMENDING THE WAGE AND SALARY Using a series of charts, Mr. Fialkowski presented
PLAN, 1 R highlights from the proposed budget, which
represents a 14.5% decrease over last years original
budget. The proposed budget shows the largest revenue as sales tax. At the direction of the
board, the proposed property tax is unchanged from last year. No new debt is anticipated in the
next fiscal year. The proposed general fund expenditure shows a 7% increase, primarily due to
personnel costs.
Mayor,Harris called for public comment on the
proposed annual budget, but there was none. Mayor Harris therefore closed the public hearing.
This will stand as the first reading of the annual budget ordinance and first reading on the
ordinance amending the wage and salary plan.
REPORTS
There were no reports.
Board of Trustees Meeting
April 3, 2006
Page 3 of 8
CONSENT AGENDA
ORDINANCE 0 -06 -11 APPROVING AN An ordinance approving an amendment to the
AMENDMENT TO THE SIGNAGE PLAN signage plan for One Parkway North to allow
FOR ONE.PARKWAY NORTH TO two internally illuminated wall signs for United
ALLOW WALL SIGNS FOR UNITED Stationers. Second reading.
STATIONERS (CARR AMERICA) — 2R
ORDINANCE 0 -06 -12 AMENDING An ordinance amending Article 17 of Chapter 22 of
ARTICLE 17 (VEHICLE LICENSES) OF the Municipal Code of the Village of Deerfield.
CHAPTER 22 (VEHICLES AND I Second reading.
TRAFFIC) OF THE MUNICIPAL CODE
OF THE VILLAGE OF DEERFIELD - 2R
ORDINANCE APPROVING FINAL An ordinance approving the final plat of subdivision
PLAT OF SUBDIVISION FOR 119 for the properties at 119 Fairview and 118 Willow.
FAIRVIEW AND 118 WILLOW - 1R (Horwitch). First reading.
ORDINANCE AMENDING THE
MUNICIPAL CODE TO PROVIDE FOR
CERTAIN WATER RATE INCREASES -
1R
Agenda and adopt ordinances 0 -06 -11 and
The motion passed by the following vote:
An ordinance amending the Municipal Code of the
Village of Deerfield to provide for certain water rate
increases. First reading.
Trustee Seiden made a motion to accept the Consent
0- 06 -12. Trustee Struthers seconded the motion.
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
OLD BUSINESS
ORDINANCE 0 -06 -13 APPROVING A An ordinance approving a special use to permit the
SPECIAL USE TO PERMIT THE establishment of a physical therapy office at 655
ESTABLISHMENT OF A PHYSICAL Deerfield Road for Health South in Deerfield
THERAPY OFFICE AT 655 DEERFIELD Centre. First reading.
ROAD FOR HEALTH SOUTH IN
DEERFIELD CENTRE Mr. Franz explained that some changes have been
made to the draft ordinance. A payment in lieu of
sales tax at $3,000 per year for five years has been negotiated. The first payment will be on the
date of occupancy, with the other payments due on the next four anniversaries of that date.
Trustee Struthers asked if any progress has been
made regarding the movement of a handicapped parking space closer to the building. Michael
Tobin explained they could move a handicapped space from the west end of the parking lot to
the east end of the parking lot.
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Board of Trustees Meeting
April 3, 2006
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Trustee Benton made a motion to waive the first
reading of the ordinance, with the changes noted above. Trustee. Feldman seconded the motion.
The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
Trustee Seiden made a motion to adopt the
ordinance. Trustee Struthers seconded the motion. The motion. passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
NEW BUSINESS
AUTHORIZATION TO ACCEPT Mr. Kiraly explained that since 2003, the village has
CONTRACT WITH MUNICIPAL GIS been a member of GIS Consortium. The
PARTNERS, INC. FOR GIS SERVICES consortium has an agreement with GIS Partners to
provide services to the municipalities. He explained
that the cost has increased approximately 5% since last year.
Trustee Wylie made a motion to accept the contract
with Municipal GIS Partners, Inc. in an amount not to exceed $64,228. Trustee Benton seconded
the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO ACCEPT
CONTRACT WITH OWEN AYRES &
ASSOCIATES FOR PROFESSIONAL
SERVICES RELATING TO
PHOTOGRAMMETRIC MAPPING AND
AERIAL PHOTOGRAPHY
Mr. Kiraly explained that the GIS Consortium has
contracted with Owen Ayres and Associates. They
have provided the village with excellent mapping
imagery in the past at a discounted rate through
GIS Consortium. He reported that staff has been
pleased with their work in the past and that an
additional 25% of the village will be photographed
this year. He explained the cost represents a 13% decrease from last year.
Trustee Benton made a motion to accept the
contract with Owen Ayres and Associates in an amount not to exceed $18,271.20. Trustee
Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
Board of Trustees Meeting
April 3, 2006
Page 5 of 8
ORDINANCE.0 -06 -14 ADOPTING BY
REFERENCE THE LAKE COUNTY
WATERSHED DEVELOPMENT
ORDINANCE —1 R
required to adopt the revised ordinance.
Mr. Franz explained that the ordinance was adopted
in 2000 to ensure that new development does not
increase storm water problems or create new ones.
The Lake County Board recently adopted
amendments, and all Lake County communities are
Trustee Struthers made a motion to waive the first
reading of the ordinance. Trustee Wylie seconded the motion. The motion. passed by the
following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
Trustee Rosenthal made a motion to adopt the
ordinance. Trustee Wylie seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO AWARD Mr. Franz explained that the village needs sampling
CONTRACT TO PROVIDE GROUND services for the Lake Cook Road retention basin.
WATER SAMPLING SERVICES FOR
RESERVOIR 29A Trustee Wylie made a motion to award the contract
for 2006 groundwater sampling services for
Reservoir 29A to STS Consultants Inc. in an amount not to exceed $13,658. Trustee Rosenthal
seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO APPROVE The Director of Public Works and Engineering
CHANGE ORDERS FOR STRATFORD explained that the change orders were previously
ROAD INFRASTRUCTURE reviewed at the Committee of the Whole meeting
REPLACEMENT PROJECT on March 20, 2006. She explained that the extra
amount requested resulted in an amount equal to
3.3% of the original contract price. She explained that there was a reconciliation of items toward
the end of the project, which resulted in an increase of 4.08% of the total contract. The net
change request to date is 7.34 %. She explained that an engineering error had occurred and, after
settling with V3 Consultants, the value of the net change was reduced to 6.4 %.
Trustee Rosenthal noted that the consultant had
made an error, but all the bid materials contained the same error. Therefore, each bid received
had the error. Trustee Wylie requested V3 Consultants complete the Stratford Road project
engineering services at no additional charge to the village.
Board of Trustees Meeting
April 3; 2006
Page 6 of 8
Trustee Rosenthal made a motion to approve the net
addition to the Glenbrook Excavating and Concrete, Inc. contract in the amount of $123,266.67,
with the additional project engineering services to be completed by V3 Consultants at no
additional charge to the village. Trustee Wylie seconded the.motion. The motion passed by the
following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO AWARD
Three proposals were received for replacing the
CONTRACT FOR DESIGN AND
manual chlorine gas systems at the Deerfield Road
CONSTRUCTION ENGINEERING
and Warwick Road storm stations with automated
SERVICES FOR CHLORINE
dry chlorine feed systems. Staff believes Lintech
CONVERSION IMPROVEMENTS AT
Engineering presented the best project approach.
THE DEERFIELD ROAD AND
WARWICK ROAD EXCESS FLOW
Trustee Benton made a motion to award the design
TREATMENT FACILITIES
and construction engineering services contract for
the Deerfield Road and Warwick Road chlorine
conversion program to Lintech Engineering LLC in an amount not to exceed $35,000. Trustee
Wylie seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO AWARD Ms. Little explained that the Cook County Highway
CONTRACT FOR DESIGN Department will be widening Lake Cook Road from
ENGINEERING SERVICES FOR LAKE Ellendale Road on the east to Pfingsten Road on the
COOK ROAD WATER MAIN AND west in 2007. They will require the village to
SIDEWALK IMPROVEMENTS relocate its 12" water main as part of the project.
The village contacted McDonough Associates,
Cook County Highway Department's design consultant, which has the base information
necessary to do the work. They propose completing the design work for $28,000. In addition,
the Cook County Highway Department will share the cost (50 %) for new sidewalks where there
are no existing sidewalks north and south of Lake Cook Road. She believes this presents the
opportunity to provide for both pedestrian and bicycle traffic.
services into tasks.
Task '1:
Task 2:
Task 3:
Task 4:
Task 5:
McDonough Associated divided their proposal for
The five tasks are as follows:
Water main replacement
Survey, cross section and existing condition plans for Tasks 3, 4, .5
Deerbrook Mall right -turn lanes (2) and replacement traffic signal plans
Plans for new sidewalk on the west side of Waukegan Road from Lake
Cook Road to Edens Spur ramp
Plans for new sidewalk on the east side of Waukegan, from Cadwell
Corners to Edens Spur ramp.
Board of Trustees Meeting
April 3, 2006
Page 7 of 8
Ms. Little explained that the Cook County Highway
Department said they would participate with the village on one side of Waukegan Road, not both
sides. If the board is willing to proceed, staff will look for 50% funding from another source.
Trustee Benton believes the sidewalk is needed for
pedestrian and bicycle traffic as well as Pace bus patrons. He explained that the property south
of Office Depot is not.part of the village; therefore, he would look at the west side.
Trustee; Struthers questioned whether Cook County
would provide funding for 5' carriage walks. Ms. Little said they have required 7', but have
given in to narrower sections. She does not know if they will approve 5', however.
Trustee Wylie questioned the reduction in the
landscaping in front of Deerbrook Mall. Ms. Little explained that there would be certain points
without greenery, unless parking spaces are removed. Trustee Wylie asked that a modest
landscape plan be included in the study*.
Trustee Wylie made a motion to award the contract
to McDonough Associates for design drawings and specifications for the water main relocation
on Lake Cook Road in an amount not to exceed $28,000, to survey and prepare existing
condition plans and cross sections for Tasks 3, 4 and 5 in an amount not to exceed $20,000, to
prepare drawings for Deerbrook Mall right turn lanes and replacement traffic signal for an
amount not to exceed $17,500, to prepare design drawings for the new sidewalk on the west side
of Waukegan Road from Lake Cook Road to the Edens Spur ramp in an amount not to exceed
$6,000 and to prepare design drawings and specifications for the new sidewalk on the east side
of Waukegan Road from Cadwell's Corners to the Edens Spur ramp in an amount not to exceed
$16,000. The total contract will not exceed $87,500. Trustee Benton seconded the motion. The
motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO AWARD
Four proposals were received for design
CONTRACT FOR DESIGN
engineering services for replacing-sanitary sewer
ENGINEERING SERVICES FOR
lift stations at. Deerbrook Mall and North Avenue.
REPLACING SANITARY SEWER LIFT
STATIONS AT DEERBROOK MALL
Trustee Wylie made a motion to award the design
AND NORTH AVENUE
engineering services contract for replacing the.
sanitary sewer lift stations at Deerbrook Mall and
North Avenue to Stanley Engineering Consultants, Inc. in an amount not to exceed $47,939.
Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
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Board of Trustees Meeting
April 3, 2006
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DISCUSSION
REDEVELOPMENT TASK FORCE Trustee Seiden explained that the Residential
Redevelopment Review Task Force is coming to a
conclusion. Their next meeting is April 11th at 3:30 at village hall. Trustee Seiden invited
anyone with comments to attend.
LAKE COUNTY TRANSPORTATION Trustee Benton noted that he visited the Lake
County Transportation Center and believes it is a
system with real promise to straighten out traffic problems.
GARBAGE CANS Trustee Struthers encouraged residents to get refuse
cans out of the sidewalk areas so they, do not roll
into the street.
RECYCLING CARTS
Mr. Franz reported that recycling carts will be
delivered to residences this week.
EXECUTIVE SESSION Trustee Wylie made a motion to go into executive
session following adjournment of the board of
trustees meeting. Trustee Benton seconded the motion. The motion passed by the following
vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Pylie (6)
NAYS: None (0)
ADJOURNMENT
APPRO
A TTL' 0r.
no further iness to discuss, the
adjourn t 8:5A P.M.