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03/20/2006March 20, 2006 The regular meeting of the board of trustees of the Village of Deerfield was called to order by Mayor Harris in the council chamber of the village hall on Monday, March 20, 2006 at 7:32 P.M. The Clerk called the roll and announced that the following were: Present: Steve Harris, Mayor Robert Benton Michelle Feldman Harriet Rosenthal William Seiden Matthew Wylie Absent: Barbara Struthers and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Bob Franz, Village Manager. PLEDGE OF ALLEGIANCE Kenny Schlax led those in attendance in reciting the Pledge of Allegiance. Kenny is a Deerfield High School student who appeared on the Jeopardy Teen Tournament, which aired on February 9, 2006. He described his experience being on the show, which was filmed in November. PROCLAMATION Mayor Harris proclaimed the week of March 19 -25 as Youth Appreciation Week in Deerfield. Mayor Harris recognized the volunteer work of the youth in Deerfield and the Optimist Club of Deerfield for their achievements. He presented the proclamation to Trustee Seiden, who noted that Youth Appreciation Night in Deerfield will be held on Wednesday, March 22nd at Deerfield High School. More than 200 student volunteers will be honored. STUDENT VOLUNTEER Jim Fyffe was recognized as a student volunteer in RECOGNITION the Village's Finance Department. Jim graduated from Lake Forest High School and currently attends the NSSED Transition Program in Highland Park. With him at the meeting were his parents, as well as his transition teacher and his job coach. PRESENTATION OF 25 YEAR Mayor Harris presented a watch to Officer Robert EMPLOYEE SERVICE AWARD Ogden in recognition of his 25 years with the Deerfield Police Department. APPROVAL OF MINUTES Trustee Benton made a motion to approve the minutes of the March 6, 2006 board meeting. Trustee Feldman seconded the motion. The motion passed, with Trustees Benton, Feldman and Seiden voting for it, and Trustees .Wylie and Rosenthal abstaining. Board of Trustees Meeting March 20, 2006 Page 2 of 7 BILLS AND PAYROLL Trustee Wylie made a motion to approve the Bills and Payroll dated March 20, 2006. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Wylie (5) NAYS: None (0) TREASURER'S REPORT Bob Fialkowski presented highlights from the February 28, 2006 Treasurer's Report, noting continuing positive trends in sales tax, water sales and sewer. He noted that hotel tax is on budget. Overall, sales tax is about 12% higher than the 12 months prior. Expenditures are as expected. PUBLIC COMMENT Oscar Adler explained the next Job Seekers Workshop will be held on April 8, 2006 at the Deerfield Public Library. He explained there will be three segments of the workshop: Internet for Job Seekers 9:00 — 10 :00, Resume Preparation 10:15 — 11:15 and Job Interviewing Skills 11:30 — 12:30. The event is free and everyone is welcome. Mayor Harris read a prepared statement (attached as part of these minutes) about the village hall renovation. The letter was made available to all residents and was sent to the press Five residents spoke about the cost of the village hall renovation, some expressing the need for a referendum. The residents believe the project should be more conservative. One resident believes meetings should be held at the senior center or at the schools, rather than building a larger village hall. Another resident commented that he does not have internet access and was unaware of plans for the renovation. Trustee Benton explained that minutes of the board meetings are available at the library. The Deerfield Review also has information, and agendas can be attained at the village hall. Public hearings are posted in front of properties. Trustee. Feldman added that many people do not have the interest or time to keep up with issues. She noted it is important to elect people who represent one's interests. Trustee Benton explained that the location of meetings could not be changed because the meetings are televised. Other venues, such as the school and senior center, are not wired for television. He added that the current annex building is in deplorable condition. The facility does not have enough space to roll out blueprints. He believes the building needs to come down. Trustee Benton explained that they do not want to separate the staff in the annex from those in village hall. Renting would not be good fiscal management. He explained that the charge of the trustees is to be the best financial stewards for the village and to put money aside ahead of time. They are trying to maintain the services the residents want in the village the best way possible, while being fiscally responsible. Board of Trustees Meeting March 20, 2006 Page 3 of 7 Trustee Seiden added that the village hall renovation project will be more. efficient. Everyone is trying to keep the costs down while doing what is best for the residents and staff. Trustee Rosenthal explained if the trustees just put on an addition, they would have to do more in 5 or 10 years. At that time; there may be a tax impact. Because of Tax Increment Financing, there is a window of opportunity for the village hall renovation. She does not believe the trustees are proposing anything. excessive, but are planning efficiently. She explained they are not building the grandest building possible; rather, a building that will. serve the community well into the future. REPORTS REPORT AND RECOMMENDATION Mr. Horwitch explained that final documents are OF PLAN COMMISSION RE REQUEST the same as what has been previously presented. FOR APPROVAL OF FINAL PLAT OF The tree preservation plan has been upgraded. SUBDIVISION FOR 119 FAIRVIEW AND 118 WILLOW Trustee Seiden noted that the developer is willing to move some trees that are in the reservoir area. Donna Meadows, 1234 Gordon Terrace, expressed concern about the trees behind her home. She urged Mr. Horwitch to only remove the trees that need to be removed. She believes the Norwegian Spruce trees should be preserved for the sanctuary they are. She noted that having three 7,000 square foot homes will hurt the neighbors and change the character of the neighborhood. Trustee Rosenthal made a motion to accept the report and recommendation of the Plan Commission and to direct preparation of an ordinance. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Wylie (5) NAYS: None (0) REPORT AND RECOMMENDATION The Plan Commission held a workshop meeting on OF PLAN COMMISSION RE 2006 March 9, 2006 regarding the 2006 Zoning Map. ZONING MAP APPROVAL Mr. Franz noted one change for rezoning. 710 Orchard was rezoned from R -3 Single Family Residence District to R -4 Single and Two Family Residence District for a duplex. Trustee Rosenthal made a motion to accept the report and recommendation of the Plan Commission and approve the 2006 zoning map. Trustee Wylie seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Wylie (5) NAYS: None (0) Board of Trustees Meeting March 20, 2006 Page-4 of 7 CONSENT AGENDA ORDINANCE 0 -06 -08 AMENDING THE Ordinance amending the zoning ordinance to permit ZONING ORDINANCE OF THE an accessory golf ball netting structure with a VILLAGE OF DEERFIELD TO PERMIT building height not to exceed 58 feet. Second ACCESSORY GOLF BALL NETTING Reading. STRUCTURES WITH A BUILDING HEIGHT NOT TO EXCEED 58'-2R ORDINANCE 0 -06 -09 AUTHORIZING Ordinance authorizing an amendment to the special AMENDMENT TO THE SPECIAL USE use for Briarwood Country Club to permit a golf FOR BRIARWOOD COUNTRY CLUB ball netting structure. Second Reading. TO PERMIT A GOLF BALL NETTING A PHYSICAL THERAPY OFFICE AT STRUCTURE-2R 655 DEERFIELD ROAD FOR HEALTH ORDINANCE APPROVING AN Ordinance approving an amendment to the signage AMENDMENT TO THE SIGNAGE plan for One Parkway North to allow two internally PLAN FOR ONE PARKWAY NORTH illuminated wall signs for United Stationers. TO ALLOW WALL SIGNS FOR UNITED First Reading. STATIONERS (CARR AMERICA) — 1 R Trustee Seiden made a motion to approve the Consent. Agenda and Ordinances 0 -06 -08 and 0- 06 -09. Trustee Wylie seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Wylie (5) NAYS: None (0) OLD BUSINESS REPORT AND RECOMMENDATION OF The petitioner is requesting approval of a special PLAN COMMISSION RE: REQUEST use to permit the establishment of a physical FOR APPROVAL OF A SPECIAL USE therapy office at 655 Deerfield Road for Health TO PERMIT THE ESTABLISHMENT OF South in Deerfield Centre. The matter was tabled A PHYSICAL THERAPY OFFICE AT at the March 6th meeting. Trustee Benton made a 655 DEERFIELD ROAD FOR HEALTH motion to remove the petition from the table. SOUTH IN DEERFIELD CENTRE Trustee Feldman seconded the motion. The motion passed unanimously. REPORT AND RECOMMENDATION C VILLAGE CENTER DEVELOPMENT COMMISSION RE: REQUEST FOR APPROVAL OF A SPECIAL USE TO PERMIT THE ESTABLISHMENT OF A PHYSICAL THERAPY OFFICE AT 655 DEERFIELD ROAD FOR HEALTH SOUTH IN DEERFIELD CENTRE IF Mayor Harris explained that the Plan Commission recommended approval, but the request was denied by the VCDC. Trustee Benton explained that Alan Garfield, Chairman of the Village Center Development Commission, mentioned at the last meeting that the _Commission had turned down the request for a Board of Trustees Meeting March 20, 2006 Page 5 of 7 special use because it is not a retail operation. He believes the use would benefit the center, however. Trustee Rosenthal commented that she does not believe this space has proper visibility for a retail space. She does not want to lose the sales tax revenue, however. She believes the special use would be more palatable if the village could expect some sort of payment in lieu of sales tax. Mr. Tobin explained it would be difficult to calculate payment in lieu of sales tax for a non - retail space that has not generated sales tax for several years.. Once, a benchmark is determined, it would not be a difficult calculation. Mr. Tobin would like to explore this with the village. Trustee Rosenthal made a motion to accept the report and recommendation of the Plan Commission and to prepare an ordinance that will address a payment in lieu of sales tax. Trustee Wylie seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Wylie (5) NAYS: None (0)' Trustee Rosenthal made a motion to accept the report and recommendation of the Village Center Development Commission. Trustee Benton seconded the motion. The motion did not pass. The vote was as follows: AYES: None (0) NAYS: Benton, Feldman, Rosenthal, Seiden, Wylie (5) NEW BUSINESS ORDINANCE AMENDING ARTICLE 17 An ordinance amending Article 17 of Chapter 22 of (VEHICLE LICENSES) OF CHAPTER 22 the Municipal Code of the Village of Deerfield. (VEHICLES AND TRAFFIC) OF THE Mr. Fialkowski explained that in looking at the MUNICIPAL CODE OF THE VILLAGE vehicle license section of the municipal code, staff OF DEERFIELD — 1 R noted many items that needed to be updated. He explained that they are not proposing increasing the annual sticker fee at this time, but they are recommending raising the fine for failure to display a vehicle license to $40 from $25. In addition, they propose no longer giving refunds after July 1. There was no discussion by the board. This will stand as a First Reading. AUTHORIZATION TO SUBMIT JOINT The Director of Public Works and Engineering PURCHASING REQUISITION TO requests authorization to purchase bulk rock salt for PURCHASE SALT UNDER THE STATE ice control under the State of Illinois Joint Purchase OF ILLINOIS JOINT PURCHASE Contract. She believes this procedure is the most CONTRACT reliable and cost - effective method for purchasing this material. Board of Trustees Meeting March 20, 2006 Page 6 of 7 Trustee Rosenthal made a motion to submit a Joint Purchasing Requisition up to the budgeted amount of $140,000. Trustee Wylie seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Wylie (5) NAYS: None (0) ORDINANCE 0 -06 -10 DECREASING Mr. Franz.explained.the village only has as many NUMBER OF CLASS E LIQUOR Class E liquor licenses as restaurants that require. LICENSES FROM 15 TO 14 ( MASCK) them. MASCK has closed its restaurant in Lake Cook Plaza. Trustee Rosenthal made a motion to waive the first reading of the ordinance. Trustee Wylie seconded the motion.. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Wylie (5) NAYS: None (0) Trustee Rosenthal made a motion to pass the ordinance decreasing the number of Class E liquor licenses from 15 to 14. Trustee Wylie seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Wylie-(5) NAYS: None (0) DISCUSSION PRIMARY ELECTIONS Trustee Benton mentioned tomorrow is primary election day and urged residents to exercise their right to vote. PASSING OF MIKE LEWITZ Trustee Seiden noted the passing of longtime Deerfield resident and 20 year volunteer on the Board of Zoning Appeals, Mike Lewitz. RECYCLING CARTS Mr. Franz noted that recycling carts will be delivered the week of April 3, 2006. BUDGET PUBLIC HEARING There will be a public hearing on the budget on April 3, 2006. COMMITTEE OF THE WHOLE Mr. Franz mentioned there will be a committee of the whole meeting to discuss the 2006 -2007 budget following this meeting. Board of Trustees Meeting March 20, 2006 Page 7 of 7 ADJOURNMENT ATTEST: 1 1 Village Clerk