03/20/2006March 20, 2006
The regular meeting of the board of trustees of the Village of Deerfield was called to
order by Mayor Harris in the council chamber of the village hall on Monday, March 20, 2006 at
7:32 P.M. The Clerk called the roll and announced that the following were:
Present: Steve Harris, Mayor
Robert Benton
Michelle Feldman
Harriet Rosenthal
William Seiden
Matthew Wylie
Absent: Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Bob Franz, Village Manager.
PLEDGE OF ALLEGIANCE Kenny Schlax led those in attendance in reciting the
Pledge of Allegiance. Kenny is a Deerfield High
School student who appeared on the Jeopardy Teen Tournament, which aired on February 9,
2006. He described his experience being on the show, which was filmed in November.
PROCLAMATION Mayor Harris proclaimed the week of March 19 -25
as Youth Appreciation Week in Deerfield. Mayor
Harris recognized the volunteer work of the youth in Deerfield and the Optimist Club of
Deerfield for their achievements. He presented the proclamation to Trustee Seiden, who noted
that Youth Appreciation Night in Deerfield will be held on Wednesday, March 22nd at Deerfield
High School. More than 200 student volunteers will be honored.
STUDENT VOLUNTEER Jim Fyffe was recognized as a student volunteer in
RECOGNITION the Village's Finance Department. Jim graduated
from Lake Forest High School and currently attends
the NSSED Transition Program in Highland Park. With him at the meeting were his parents, as
well as his transition teacher and his job coach.
PRESENTATION OF 25 YEAR Mayor Harris presented a watch to Officer Robert
EMPLOYEE SERVICE AWARD Ogden in recognition of his 25 years with the
Deerfield Police Department.
APPROVAL OF MINUTES Trustee Benton made a motion to approve the
minutes of the March 6, 2006 board meeting.
Trustee Feldman seconded the motion. The motion passed, with Trustees Benton, Feldman and
Seiden voting for it, and Trustees .Wylie and Rosenthal abstaining.
Board of Trustees Meeting
March 20, 2006
Page 2 of 7
BILLS AND PAYROLL Trustee Wylie made a motion to approve the Bills
and Payroll dated March 20, 2006. Trustee Seiden
seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Wylie (5)
NAYS: None (0)
TREASURER'S REPORT Bob Fialkowski presented highlights from the
February 28, 2006 Treasurer's Report, noting
continuing positive trends in sales tax, water sales and sewer. He noted that hotel tax is on
budget. Overall, sales tax is about 12% higher than the 12 months prior. Expenditures are as
expected.
PUBLIC COMMENT Oscar Adler explained the next Job Seekers
Workshop will be held on April 8, 2006 at the
Deerfield Public Library. He explained there will be three segments of the workshop: Internet
for Job Seekers 9:00 — 10 :00, Resume Preparation 10:15 — 11:15 and Job Interviewing Skills
11:30 — 12:30. The event is free and everyone is welcome.
Mayor Harris read a prepared statement (attached as
part of these minutes) about the village hall renovation. The letter was made available to all
residents and was sent to the press
Five residents spoke about the cost of the village
hall renovation, some expressing the need for a referendum. The residents believe the project
should be more conservative. One resident believes meetings should be held at the senior center
or at the schools, rather than building a larger village hall. Another resident commented that he
does not have internet access and was unaware of plans for the renovation.
Trustee Benton explained that minutes of the board
meetings are available at the library. The Deerfield Review also has information, and agendas
can be attained at the village hall. Public hearings are posted in front of properties. Trustee.
Feldman added that many people do not have the interest or time to keep up with issues. She
noted it is important to elect people who represent one's interests.
Trustee Benton explained that the location of
meetings could not be changed because the meetings are televised. Other venues, such as the
school and senior center, are not wired for television. He added that the current annex building
is in deplorable condition. The facility does not have enough space to roll out blueprints. He
believes the building needs to come down. Trustee Benton explained that they do not want to
separate the staff in the annex from those in village hall. Renting would not be good fiscal
management. He explained that the charge of the trustees is to be the best financial stewards for
the village and to put money aside ahead of time. They are trying to maintain the services the
residents want in the village the best way possible, while being fiscally responsible.
Board of Trustees Meeting
March 20, 2006
Page 3 of 7
Trustee Seiden added that the village hall
renovation project will be more. efficient. Everyone is trying to keep the costs down while doing
what is best for the residents and staff.
Trustee Rosenthal explained if the trustees just put
on an addition, they would have to do more in 5 or 10 years. At that time; there may be a tax
impact. Because of Tax Increment Financing, there is a window of opportunity for the village
hall renovation. She does not believe the trustees are proposing anything. excessive, but are
planning efficiently. She explained they are not building the grandest building possible; rather, a
building that will. serve the community well into the future.
REPORTS
REPORT AND RECOMMENDATION Mr. Horwitch explained that final documents are
OF PLAN COMMISSION RE REQUEST the same as what has been previously presented.
FOR APPROVAL OF FINAL PLAT OF The tree preservation plan has been upgraded.
SUBDIVISION FOR 119 FAIRVIEW
AND 118 WILLOW Trustee Seiden noted that the developer is willing to
move some trees that are in the reservoir area.
Donna Meadows, 1234 Gordon Terrace, expressed concern about the trees behind her home.
She urged Mr. Horwitch to only remove the trees that need to be removed. She believes the
Norwegian Spruce trees should be preserved for the sanctuary they are. She noted that having
three 7,000 square foot homes will hurt the neighbors and change the character of the
neighborhood.
Trustee Rosenthal made a motion to accept the
report and recommendation of the Plan Commission and to direct preparation of an ordinance.
Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Wylie (5)
NAYS: None (0)
REPORT AND RECOMMENDATION The Plan Commission held a workshop meeting on
OF PLAN COMMISSION RE 2006 March 9, 2006 regarding the 2006 Zoning Map.
ZONING MAP APPROVAL Mr. Franz noted one change for rezoning. 710
Orchard was rezoned from R -3 Single Family
Residence District to R -4 Single and Two Family Residence District for a duplex.
Trustee Rosenthal made a motion to accept the
report and recommendation of the Plan Commission and approve the 2006 zoning map. Trustee
Wylie seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Wylie (5)
NAYS: None (0)
Board of Trustees Meeting
March 20, 2006
Page-4 of 7
CONSENT AGENDA
ORDINANCE 0 -06 -08 AMENDING THE Ordinance amending the zoning ordinance to permit
ZONING ORDINANCE OF THE an accessory golf ball netting structure with a
VILLAGE OF DEERFIELD TO PERMIT building height not to exceed 58 feet. Second
ACCESSORY GOLF BALL NETTING Reading.
STRUCTURES WITH A BUILDING
HEIGHT NOT TO EXCEED 58'-2R
ORDINANCE 0 -06 -09 AUTHORIZING
Ordinance authorizing an amendment to the special
AMENDMENT TO THE SPECIAL USE
use for Briarwood Country Club to permit a golf
FOR BRIARWOOD COUNTRY CLUB
ball netting structure. Second Reading.
TO PERMIT A GOLF BALL NETTING
A PHYSICAL THERAPY OFFICE AT
STRUCTURE-2R
655 DEERFIELD ROAD FOR HEALTH
ORDINANCE APPROVING AN
Ordinance approving an amendment to the signage
AMENDMENT TO THE SIGNAGE
plan for One Parkway North to allow two internally
PLAN FOR ONE PARKWAY NORTH
illuminated wall signs for United Stationers.
TO ALLOW WALL SIGNS FOR UNITED First Reading.
STATIONERS (CARR AMERICA) — 1 R
Trustee Seiden made a motion to approve the
Consent. Agenda and Ordinances 0 -06 -08 and 0- 06 -09. Trustee Wylie seconded the motion.
The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Wylie (5)
NAYS: None (0)
OLD BUSINESS
REPORT AND RECOMMENDATION OF The petitioner is requesting approval of a special
PLAN COMMISSION RE: REQUEST
use to permit the establishment of a physical
FOR APPROVAL OF A SPECIAL USE
therapy office at 655 Deerfield Road for Health
TO PERMIT THE ESTABLISHMENT OF
South in Deerfield Centre. The matter was tabled
A PHYSICAL THERAPY OFFICE AT
at the March 6th meeting. Trustee Benton made a
655 DEERFIELD ROAD FOR HEALTH
motion to remove the petition from the table.
SOUTH IN DEERFIELD CENTRE
Trustee Feldman seconded the motion. The motion
passed unanimously.
REPORT AND RECOMMENDATION C
VILLAGE CENTER DEVELOPMENT
COMMISSION RE: REQUEST FOR
APPROVAL OF A SPECIAL USE TO
PERMIT THE ESTABLISHMENT OF
A PHYSICAL THERAPY OFFICE AT
655 DEERFIELD ROAD FOR HEALTH
SOUTH IN DEERFIELD CENTRE
IF Mayor Harris explained that the Plan Commission
recommended approval, but the request was denied
by the VCDC.
Trustee Benton explained that Alan Garfield,
Chairman of the Village Center Development
Commission, mentioned at the last meeting that the
_Commission had turned down the request for a
Board of Trustees Meeting
March 20, 2006
Page 5 of 7
special use because it is not a retail operation. He believes the use would benefit the center,
however.
Trustee Rosenthal commented that she does not
believe this space has proper visibility for a retail space. She does not want to lose the sales tax
revenue, however. She believes the special use would be more palatable if the village could
expect some sort of payment in lieu of sales tax. Mr. Tobin explained it would be difficult to
calculate payment in lieu of sales tax for a non - retail space that has not generated sales tax for
several years.. Once, a benchmark is determined, it would not be a difficult calculation. Mr.
Tobin would like to explore this with the village.
Trustee Rosenthal made a motion to accept the
report and recommendation of the Plan Commission and to prepare an ordinance that will
address a payment in lieu of sales tax. Trustee Wylie seconded the motion. The motion passed
by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Wylie (5)
NAYS: None (0)'
Trustee Rosenthal made a motion to accept the
report and recommendation of the Village Center Development Commission. Trustee Benton
seconded the motion. The motion did not pass. The vote was as follows:
AYES: None (0)
NAYS: Benton, Feldman, Rosenthal, Seiden, Wylie (5)
NEW BUSINESS
ORDINANCE AMENDING ARTICLE 17 An ordinance amending Article 17 of Chapter 22 of
(VEHICLE LICENSES) OF CHAPTER 22 the Municipal Code of the Village of Deerfield.
(VEHICLES AND TRAFFIC) OF THE Mr. Fialkowski explained that in looking at the
MUNICIPAL CODE OF THE VILLAGE vehicle license section of the municipal code, staff
OF DEERFIELD — 1 R noted many items that needed to be updated. He
explained that they are not proposing increasing
the annual sticker fee at this time, but they are recommending raising the fine for failure to
display a vehicle license to $40 from $25. In addition, they propose no longer giving refunds
after July 1. There was no discussion by the board. This will stand as a First Reading.
AUTHORIZATION TO SUBMIT JOINT The Director of Public Works and Engineering
PURCHASING REQUISITION TO requests authorization to purchase bulk rock salt for
PURCHASE SALT UNDER THE STATE ice control under the State of Illinois Joint Purchase
OF ILLINOIS JOINT PURCHASE Contract. She believes this procedure is the most
CONTRACT reliable and cost - effective method for purchasing
this material.
Board of Trustees Meeting
March 20, 2006
Page 6 of 7
Trustee Rosenthal made a motion to submit a Joint
Purchasing Requisition up to the budgeted amount of $140,000. Trustee Wylie seconded the
motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Wylie (5)
NAYS: None (0)
ORDINANCE 0 -06 -10 DECREASING Mr. Franz.explained.the village only has as many
NUMBER OF CLASS E LIQUOR Class E liquor licenses as restaurants that require.
LICENSES FROM 15 TO 14 ( MASCK) them. MASCK has closed its restaurant in Lake
Cook Plaza.
Trustee Rosenthal made a motion to waive the first
reading of the ordinance. Trustee Wylie seconded the motion.. The motion passed by the
following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Wylie (5)
NAYS: None (0)
Trustee Rosenthal made a motion to pass the
ordinance decreasing the number of Class E liquor licenses from 15 to 14. Trustee Wylie
seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Wylie-(5)
NAYS: None (0)
DISCUSSION
PRIMARY ELECTIONS Trustee Benton mentioned tomorrow is primary
election day and urged residents to exercise their
right to vote.
PASSING OF MIKE LEWITZ Trustee Seiden noted the passing of longtime
Deerfield resident and 20 year volunteer on the
Board of Zoning Appeals, Mike Lewitz.
RECYCLING CARTS Mr. Franz noted that recycling carts will be
delivered the week of April 3, 2006.
BUDGET PUBLIC HEARING There will be a public hearing on the budget on
April 3, 2006.
COMMITTEE OF THE WHOLE Mr. Franz mentioned there will be a committee of
the whole meeting to discuss the 2006 -2007 budget
following this meeting.
Board of Trustees Meeting
March 20, 2006
Page 7 of 7
ADJOURNMENT
ATTEST:
1
1
Village Clerk