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03/06/2006March 6, 2006 The regular meeting of the board of trustees of the Village of Deerfield was called to order by Mayor Harris in the council chamber of the village hall on Monday, March 6, 2006 at 7:31 P.M. The Clerk called the roll and announced.that the following were: Present: Steve Harris, Mayor Robert Benton Michelle Feldman William Seiden Absent: Harriet Rosenthal Barbara Struthers Matthew Wylie and that a quorum was present and in attendance. Also present were :Village Attorney Peter Coblentz and Philip Kiraly, Assistant to the Village Manager. PLEDGE OF ALLEGIANCE Steve, Patricia, Melissa and Scott Newman led those in attendance in reciting the Pledge of Allegiance. POLICE DEPARTMENT Deputy Chief Wilk presented life saving awards to COMMENDATION Steve, Melissa and Scott Newman and department commendations to Officer Mike McDowell and Telecommunicator Desiree Bernabei. On February 10th, the Newman family called 911 because Patricia Newman was not breathing. Within 22 seconds the call was dispatched, and Officer McDowell responded within 3 minutes. With the assistance of Steve Newman, Officer McDowell was able to save Mrs. Newman's life by utilizing a defibrillator. PROCLAMATION Mayor Harris proclaimed the week of March 5 — 11 as North Shore Senior Center Week in Deerfield in honor of the organization's 501h anniversary. Chairman John Alden accepted the proclamation and commented that he appreciates the Village's support of the 50th anniversary celebration. Mr. Alden added that the North Shore Senior Center serves 21 communities along the north shore and that 37,000 citizens were served in 2005. APPROVAL OF MINUTES Trustee Benton made a motion to approve the minutes of the February 21, 2006 Board of Trustees meeting and the February 27, 2006 Committee of the Whole meeting. Trustee Seiden seconded the motion. The motion passed unanimously. BILLS AND PAYROLL Trustee Seiden made a motion to approve the Bills and Payroll dated March 6, 2006. Trustee Feldman seconded the motion. The motion passed by the following vote: 1 1 1 Board of Trustees Meeting March 6, 2006 Page 2 of 5 AYES: Benton, Feldman, Seiden, Harris (4) NAYS: None (0) PUBLIC COMMENT Trustee Seiden noted that Ruth Solomon, Deerfield Review reporter with the Pioneer Press, would be leaving Deerfield. The trustees wished.her good luck in her future endeavors with the Pioneer Press. Mrs. Solomon introduced Marcia Sagendorph, who will be taking her place in Deerfield. REPORTS REPORT AND RECOMMENDATION The Plan Commission held a public hearing on OF PLAN COMMISSION RE REQUEST February 23, 2006 to consider the request for an FOR AMENDMENT TO THE SIGNAGE amendment to the signage plan for One Parkway PLAN FOR ONE PARKWAY NORTH North to allow wall signs for United Stationers. TO ALLOW WALL SIGNS FOR UNITED STATIONERS David Meek, attorney for Carr America, explained that the duration of the night illumination would be on a timer. He noted this is consistent with other locations. Trustee Benton made a motion to accept the report and recommendation of the Plan Commission. Trustee Feldman seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Seiden, Harris (4) NAYS: None (0) REPORT AND RECOMMENDATION OF The Plan Commission held a public hearing on PLAN COMMISSION RE REQUEST FOR February 23, 2006 to consider the request for APPROVAL OF A SPECIAL USE TO approval of a special use to permit the establishment PERMIT THE ESTABLISHMENT OF A of a physical therapy office at 655 Deerfield Road PHYSICAL THERAPY OFFICE AT 655 for Health South in Deerfield Centre. The request DEERFIELD ROAD FOR HEALTH was approved 4 -0. SOUTH IN DEERFIELD CENTRE REPORT AND RECOMMENDATION OF The Village Center Development Commission held VILLAGE CENTER DEVELOPMENT a workshop meeting on February 1, 2006 to COMMISSION RE REQUEST FOR consider the request for approval of a special use to APPROVAL OF A SPECIAL USE TO permit the establishment of a physical therapy PERMIT THE ESTABLISHMENT OF A office at 655 Deerfield Road for Health South in PHYSICAL THERAPY OFFICE AT 655 Deerfield Centre. The request was denied 4 -3. DEERFIELD ROAD FOR HEALTH SOUTH IN DEERFIELD CENTRE Alan Garfield, Chairman of the VCDC, explained that the commission is charged with development and business continuation in downtown Deerfield. The VCDC feels they need to protect the tax base in the downtown and are trying to limit the number of service businesses in the downtown. Although the commission believes the use is good, it does not serve that purpose. The Board of Trustees Meeting March 6, 2006 Page 3 of 5 commissioners do not believe the use needs a retail storefront and believe it could.operate on the second floor. They believe that a physical therapy office is a destination. Secondarily, Deerfield Centre was built as a retail boutique center, and the, commission would like to hold Northern Realty to their goal of continuing as a retail boutique center. The commission believes a retail establishment should be in this location. Trustee Feldman questioned whether there would be enough handicap parking spaces. June Macchiaverna, Area Manager for HealthSouth, indicated that she did not believe parking will be an issue for the use.. Trustee Seiden explained that they have agonized over some of the spaces in the center and he believes this space lends itself to this type of use. He expressed concern about the.parking because PrimeSource has a number of reserved spaces. He does not believe the turnover of spaces will be similar to a retailer. He asked if it would be possible to release some of the reserved office parking spaces. Michael Tobin, Northern Realty, explained that the property opened in 2000. This space was the last space leased. Originally, it was a 4,000 square foot space and after two years of marketing, they leased 2000 square feet to KidSnips. In 2004, they leased this space to another tenant who was unsuccessful in this location. Mr. Tobin does not believe a retailer will be interested in the space and thinks HealthSouth is a desirable tenant. Mr. Tobin noted they have been successful in managing the parking. Both PrimeSource and First Midwest Bank have reserved spaces. Employees of other retailers have reserved spaces as well. They do not believe this use will have a significant effect on parking. After further discussion, Mr. Tobin asked that the vote be postponed until the next meeting when more trustees would be present. CONSENT AGENDA ORDINANCE AMENDING ZONING Ordinance amending the zoning ordinance to permit ORDINANCE OF THE VILLAGE OF an accessory golf ball netting structure with a DEERFIELD TO PERMIT ACCESSORY building height not to exceed 58 feet. First GOLF BALL NETTING STRUCTURES Reading. WITH A BUILDING HEIGHT NOT TO EXCEED 58 FEET — 1R ORDINANCE AUTHORIZING AN Ordinance authorizing an amendment to the special AMENDMENT TO THE SPECIAL USE use for Briarwood Country Club to permit a golf FOR BRIARWOOD COUNTRY CLUB ball netting structure. First Reading. TO PERMIT A GOLF BALL NETTING STRUCTURE — 1R Board of Trustees Meeting March 6, 2006 Page 4 of 5 ORDINANCE 0 -06 -7 APPROVING FINAL PLAT OF SUBDIVISION — 1510 GORDON TERRACE AND 123 ASPEN WAY — 2R Consent Agenda and Ordinance 0 -06 -7. 1 passed by the following vote: Ordinance approving the final plat of subdivision for the property at 1510 Gordon Terrace and 123 Aspen Way. Second Reading. Trustee Benton made a motion to approve the ,rustee Seiden seconded the motion. The motion AYES: Benton, Feldman, Seiden, Harris (4) NAYS: None (0) OLD BUSINESS There was no old business. NEW BUSINESS. AUTHORIZATION TO AMEND The Director of Public Works and Engineering CONTRACT FOR CONSTRUCTION explained that the contract for construction ENGINEERING SERVICES FOR engineering services for the Deerfield Road DEERFIELD ROAD IMPROVEMENTS improvements from Wilmot to Chestnut was FROM WILMOT TO CHESTNUT awarded to Civiltech Engineering Inc. on August 16, 2004. They have requested a supplement to the authorized engineering services in the amount of $28,235. That amount would be shared between the federal government, Lake County and the Village of Deerfield. The village would be responsible for $6,776.40. Trustee Seiden questioned why they are approving the entire amount when they are only responsible for 20 %. He asked if their agreement was binding on the county and federal government. Ms. Little explained that the amounts as presented are eligible and have been approved for full funding. She explained that the other governmental agencies like to see the local agency approval first for the extra expenditures. After receiving approval from the village, it will go to the county for approval. Trustee Benton made a motion to amend the contract for construction engineering services for the Deerfield Road project with Civiltech Engineering for a village share not to exceed $6,776.40. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Seiden, Harris (4) NAYS: None (0) EXTENSION OF 2004 CONTRACT Mrs. Little explained that Moore Landscapes has WITH MOORE LANDSCAPES FOR successfully completed three years of professional CONTRACTUAL LANDSCAPE landscape maintenance services for the village. Board of Trustees Meeting March 6, 2006 Page 5 of 5 MAINTENANCE SERVICES AND They have offered to extend their contract at the LANDSCAPING same amount. Mrs. Little recommends extending the contract for an additional year in an amount not to exceed $70,000. She noted that their services have been excellent. Mayor Harris questioned what services are received for $70,000. Ms. Little explained that $12,000 is for urn planting and maintenance, $18,000 is for flower bed planting and maintenance and $40,000 is for general landscaping maintenance, including cutting and hedge trimming.throughout the village. Trustee Seiden asked if the contract could be sent out for bid. Ms. Little explained there is not enough time for a formal bidding process. She explained this original contract was for a period of 3 years (2004 — 2006) at a fixed price but that the contract requires board acknowledgement and approval each year. Trustee Benton noted that the village will have the opportunity to go out for bid on a new contract next year. Bob Fialkowski explained that this amount was a result of a competitive bid process. He does not believe contractors will bid this late in the season. He noted that, ideally, the contract needs to be put out to bid for the next year's contract in the fall of 2006. Trustee Seiden made a motion to authorize an additional one -year extension of Moore Landscape's contract for landscape maintenance services and streetscape urn planting for an annual amount not to exceed $70,000. Trustee Feldman seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Seiden, Harris (4) NAYS: None (0) DISCUSSION MARCH MADNESS Trustee Feldman nco� raged people to patronize the businesses in Deerfield during March Madness. COMMITTEE OF THE WHOLE Mr. Kiraly me tinned there will be a Committee of the -Whole me ting tod�scuss the budget on March 20th followin the reg�ar board meeting. ADJOURNMENT There being o f irtVr busi ess to discuss, the meeting waUadjou ne a t 8 30 P.M. APPR VE Mayo- r 1