03/06/2006March 6, 2006
The regular meeting of the board of trustees of the Village of Deerfield was called to
order by Mayor Harris in the council chamber of the village hall on Monday, March 6, 2006 at
7:31 P.M. The Clerk called the roll and announced.that the following were:
Present: Steve Harris, Mayor
Robert Benton
Michelle Feldman
William Seiden
Absent: Harriet Rosenthal
Barbara Struthers
Matthew Wylie
and that a quorum was present and in attendance. Also present were :Village Attorney Peter
Coblentz and Philip Kiraly, Assistant to the Village Manager.
PLEDGE OF ALLEGIANCE Steve, Patricia, Melissa and Scott Newman led
those in attendance in reciting the Pledge of
Allegiance.
POLICE DEPARTMENT Deputy Chief Wilk presented life saving awards to
COMMENDATION Steve, Melissa and Scott Newman and department
commendations to Officer Mike McDowell and
Telecommunicator Desiree Bernabei. On February 10th, the Newman family called 911
because Patricia Newman was not breathing. Within 22 seconds the call was dispatched, and
Officer McDowell responded within 3 minutes. With the assistance of Steve Newman, Officer
McDowell was able to save Mrs. Newman's life by utilizing a defibrillator.
PROCLAMATION Mayor Harris proclaimed the week of March 5 — 11
as North Shore Senior Center Week in Deerfield in
honor of the organization's 501h anniversary. Chairman John Alden accepted the proclamation
and commented that he appreciates the Village's support of the 50th anniversary celebration. Mr.
Alden added that the North Shore Senior Center serves 21 communities along the north shore
and that 37,000 citizens were served in 2005.
APPROVAL OF MINUTES Trustee Benton made a motion to approve the
minutes of the February 21, 2006 Board of Trustees
meeting and the February 27, 2006 Committee of the Whole meeting. Trustee Seiden seconded
the motion. The motion passed unanimously.
BILLS AND PAYROLL Trustee Seiden made a motion to approve the Bills
and Payroll dated March 6, 2006. Trustee Feldman
seconded the motion. The motion passed by the following vote:
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Board of Trustees Meeting
March 6, 2006
Page 2 of 5
AYES: Benton, Feldman, Seiden, Harris (4)
NAYS: None (0)
PUBLIC COMMENT
Trustee Seiden noted that Ruth Solomon, Deerfield
Review reporter with the Pioneer Press, would be
leaving Deerfield. The trustees wished.her good luck in her future endeavors with the Pioneer
Press. Mrs. Solomon introduced Marcia Sagendorph, who will be taking her place in Deerfield.
REPORTS
REPORT AND RECOMMENDATION The Plan Commission held a public hearing on
OF PLAN COMMISSION RE REQUEST February 23, 2006 to consider the request for an
FOR AMENDMENT TO THE SIGNAGE amendment to the signage plan for One Parkway
PLAN FOR ONE PARKWAY NORTH North to allow wall signs for United Stationers.
TO ALLOW WALL SIGNS FOR
UNITED STATIONERS David Meek, attorney for Carr America, explained
that the duration of the night illumination would be
on a timer. He noted this is consistent with other locations.
Trustee Benton made a motion to accept the report
and recommendation of the Plan Commission. Trustee Feldman seconded the motion. The
motion passed by the following vote:
AYES: Benton, Feldman, Seiden, Harris (4)
NAYS: None (0)
REPORT AND RECOMMENDATION OF The Plan Commission held a public hearing on
PLAN COMMISSION RE REQUEST FOR February 23, 2006 to consider the request for
APPROVAL OF A SPECIAL USE TO approval of a special use to permit the establishment
PERMIT THE ESTABLISHMENT OF A of a physical therapy office at 655 Deerfield Road
PHYSICAL THERAPY OFFICE AT 655 for Health South in Deerfield Centre. The request
DEERFIELD ROAD FOR HEALTH was approved 4 -0.
SOUTH IN DEERFIELD CENTRE
REPORT AND RECOMMENDATION OF The Village Center Development Commission held
VILLAGE CENTER DEVELOPMENT a workshop meeting on February 1, 2006 to
COMMISSION RE REQUEST FOR consider the request for approval of a special use to
APPROVAL OF A SPECIAL USE TO permit the establishment of a physical therapy
PERMIT THE ESTABLISHMENT OF A office at 655 Deerfield Road for Health South in
PHYSICAL THERAPY OFFICE AT 655 Deerfield Centre. The request was denied 4 -3.
DEERFIELD ROAD FOR HEALTH
SOUTH IN DEERFIELD CENTRE Alan Garfield, Chairman of the VCDC, explained
that the commission is charged with development
and business continuation in downtown Deerfield. The VCDC feels they need to protect the tax
base in the downtown and are trying to limit the number of service businesses in the downtown.
Although the commission believes the use is good, it does not serve that purpose. The
Board of Trustees Meeting
March 6, 2006
Page 3 of 5
commissioners do not believe the use needs a retail storefront and believe it could.operate on the
second floor. They believe that a physical therapy office is a destination. Secondarily, Deerfield
Centre was built as a retail boutique center, and the, commission would like to hold Northern
Realty to their goal of continuing as a retail boutique center. The commission believes a retail
establishment should be in this location.
Trustee Feldman questioned whether there would be
enough handicap parking spaces. June Macchiaverna, Area Manager for HealthSouth, indicated
that she did not believe parking will be an issue for the use..
Trustee Seiden explained that they have agonized
over some of the spaces in the center and he believes this space lends itself to this type of use.
He expressed concern about the.parking because PrimeSource has a number of reserved spaces.
He does not believe the turnover of spaces will be similar to a retailer. He asked if it would be
possible to release some of the reserved office parking spaces.
Michael Tobin, Northern Realty, explained that the
property opened in 2000. This space was the last space leased. Originally, it was a 4,000 square
foot space and after two years of marketing, they leased 2000 square feet to KidSnips. In 2004,
they leased this space to another tenant who was unsuccessful in this location. Mr. Tobin does
not believe a retailer will be interested in the space and thinks HealthSouth is a desirable tenant.
Mr. Tobin noted they have been successful in
managing the parking. Both PrimeSource and First Midwest Bank have reserved spaces.
Employees of other retailers have reserved spaces as well. They do not believe this use will have
a significant effect on parking.
After further discussion, Mr. Tobin asked that the
vote be postponed until the next meeting when more trustees would be present.
CONSENT AGENDA
ORDINANCE AMENDING ZONING Ordinance amending the zoning ordinance to permit
ORDINANCE OF THE VILLAGE OF an accessory golf ball netting structure with a
DEERFIELD TO PERMIT ACCESSORY building height not to exceed 58 feet. First
GOLF BALL NETTING STRUCTURES Reading.
WITH A BUILDING HEIGHT NOT TO
EXCEED 58 FEET — 1R
ORDINANCE AUTHORIZING AN Ordinance authorizing an amendment to the special
AMENDMENT TO THE SPECIAL USE use for Briarwood Country Club to permit a golf
FOR BRIARWOOD COUNTRY CLUB ball netting structure. First Reading.
TO PERMIT A GOLF BALL NETTING
STRUCTURE — 1R
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March 6, 2006
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ORDINANCE 0 -06 -7 APPROVING
FINAL PLAT OF SUBDIVISION — 1510
GORDON TERRACE AND 123 ASPEN
WAY — 2R
Consent Agenda and Ordinance 0 -06 -7. 1
passed by the following vote:
Ordinance approving the final plat of subdivision
for the property at 1510 Gordon Terrace and 123
Aspen Way. Second Reading.
Trustee Benton made a motion to approve the
,rustee Seiden seconded the motion. The motion
AYES: Benton, Feldman, Seiden, Harris (4)
NAYS: None (0)
OLD BUSINESS
There was no old business.
NEW BUSINESS.
AUTHORIZATION TO AMEND The Director of Public Works and Engineering
CONTRACT FOR CONSTRUCTION explained that the contract for construction
ENGINEERING SERVICES FOR engineering services for the Deerfield Road
DEERFIELD ROAD IMPROVEMENTS improvements from Wilmot to Chestnut was
FROM WILMOT TO CHESTNUT awarded to Civiltech Engineering Inc. on
August 16, 2004. They have requested a supplement
to the authorized engineering services in the amount of $28,235. That amount would be shared
between the federal government, Lake County and the Village of Deerfield. The village would
be responsible for $6,776.40.
Trustee Seiden questioned why they are approving
the entire amount when they are only responsible for 20 %. He asked if their agreement was
binding on the county and federal government. Ms. Little explained that the amounts as
presented are eligible and have been approved for full funding. She explained that the other
governmental agencies like to see the local agency approval first for the extra expenditures.
After receiving approval from the village, it will go to the county for approval.
Trustee Benton made a motion to amend the
contract for construction engineering services for the Deerfield Road project with Civiltech
Engineering for a village share not to exceed $6,776.40. Trustee Seiden seconded the motion.
The motion passed by the following vote:
AYES: Benton, Feldman, Seiden, Harris (4)
NAYS: None (0)
EXTENSION OF 2004 CONTRACT Mrs. Little explained that Moore Landscapes has
WITH MOORE LANDSCAPES FOR successfully completed three years of professional
CONTRACTUAL LANDSCAPE landscape maintenance services for the village.
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March 6, 2006
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MAINTENANCE SERVICES AND They have offered to extend their contract at the
LANDSCAPING same amount. Mrs. Little recommends extending
the contract for an additional year in an amount not
to exceed $70,000. She noted that their services have been excellent.
Mayor Harris questioned what services are received
for $70,000. Ms. Little explained that $12,000 is for urn planting and maintenance, $18,000 is
for flower bed planting and maintenance and $40,000 is for general landscaping maintenance,
including cutting and hedge trimming.throughout the village. Trustee Seiden asked if the
contract could be sent out for bid. Ms. Little explained there is not enough time for a formal
bidding process. She explained this original contract was for a period of 3 years (2004 — 2006)
at a fixed price but that the contract requires board acknowledgement and approval each year.
Trustee Benton noted that the village will have the opportunity to go out for bid on a new
contract next year. Bob Fialkowski explained that this amount was a result of a competitive bid
process. He does not believe contractors will bid this late in the season. He noted that, ideally,
the contract needs to be put out to bid for the next year's contract in the fall of 2006.
Trustee Seiden made a motion to authorize an
additional one -year extension of Moore Landscape's contract for landscape maintenance services
and streetscape urn planting for an annual amount not to exceed $70,000. Trustee Feldman
seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Seiden, Harris (4)
NAYS: None (0)
DISCUSSION
MARCH MADNESS Trustee Feldman nco� raged people to patronize the
businesses in Deerfield during March Madness.
COMMITTEE OF THE WHOLE Mr. Kiraly me tinned there will be a Committee of
the -Whole me ting tod�scuss the budget on March
20th followin the reg�ar board meeting.
ADJOURNMENT There being o f irtVr busi ess to discuss, the
meeting waUadjou ne a t 8 30 P.M.
APPR VE
Mayo- r
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