02/06/2006February 6, 2006
The regular meeting of the board of trustees of the Village of Deerfield was called to
order by Mayor Harris in the council chamber of the village hall on Monday, February 6, 2006 at
7:31 P.M. The Clerk called the roll and announced that the following were:
Present: Steve Harris, Mayor
Robert Benton
Michelle Feldman
Harriet Rosenthal
William Seiden
Barbara Struthers.
Matthew Wylie .
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Bob Franz, Village Manager.
PLEDGE OF ALLEGIANCE Boy Scout Troop 150 from Zion Lutheran Church
led those in attendance in reciting the Pledge of
Allegiance. Troop 150 is led by Scout Master Chris Fardoux and Assistant Scout Master John
Newcomb. Mr. Fardoux explained there are 35 boys in the troop and discussed various service
projects they have worked on over the past year.
PROCLAMATION Mayor Harris proclaimed the week of February 5 —
11, 2006 as Scouting Anniversary Week of the Boy
Scouts of America in Deerfield in celebration of scouting's 96`x' anniversary.
APPROVAL OF MINUTES Trustee Benton made a motion to approve the
minutes of the January 17, 2006 Board of Trustees
meeting. Trustee Wylie seconded the motion. The motion passed 5 -0, with Trustee Feldman
abstaining.
BILLS AND PAYROLL Trustee Wylie made a motion to approve the Bills
and Payroll dated February 6, 2006. Trustee Benton
seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
25 YEAR SERVICE AWARD Mayor Harris congratulated and recognized George
Isaacs for 25 years of service to the Village of
Deerfield, where he works in the wastewater reclamation facility. He presented Mr. Isaacs with
a watch.
Board of Trustees Meeting
February 6, 2006
Page 2 of 6
PUBLIC COMMENT Marvin Kayne, 1219 Walden Lane, questioned the
distribution of the money spent by the village to
purchase land to the north of the village hall. Mr. Coblentz explained that the village purchased
the land from West Deerfield Township, and that questions pertaining to what the township did
with that money should be addressed to them.
WINDOW SIGNAGE COMMITTEE Mayor Harris announced the formation of the new
Window Signage Committee. The.committee,
chaired by Trustee. Rosenthal, is comprised of Rick Dozier (Merchant— Service Use), Marci
Holzer (Merchant — Retail Use), Darcie Tapper (Property Manager -Mixed Uses), Andy
Wagner (Merchant — .Retail Use), Michael Swartz (Chairman — Plan Commission), Gail Gussis
(Plan Commission member), Joan Sharp Reed (VCDC), Gary Cooper (VCDC), Howard
Schachter (ARC), Patrick Carroll (ARC), and Jean Spagnoli (Planner). Trustee Seiden made a
motion to approve the committee formation. Trustee Struthers seconded the motion. The motion
passed unanimously.
Trustee Rosenthal explained that the committee was
formed because the board receives recommendations regarding regulating temporary window
signage from the Appearance Review Commission and the Village Center Development
Commission. The commission's goal will be to meet the needs of businesses while keeping
window signage aesthetically pleasing.
REPORTS
REPORT AND RECOMMENDATION OF The Plan Commission reviewed the final plat of
PLAN COMMISSION RE REQUEST FOR subdivision for the property at 400 Margate Terrace
APPROVAL OF FINAL PLAT OF SUB- on January 12, 2006 and found the final plat to be
DIVISION FOR 400 MARGATE in substantial conformance to the preliminary plat.
TERRACE
Trustee Struthers made a motion to approve the
final plat of subdivision for the property located at 400 Margate Terrace. Trustee Benton
seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
REPORT AND RECOMMENDATION OF Marshall and Joan Hechter, 1524 Central Avenue,
PLAN COMMISSION RE REQUEST FOR explained that they have complied with all the
APPROVAL OF FINAL PLAT OF requirements for the subdivision. Mr. Hechter
SUBDIVISION FOR THE PROPERTY explained that the three -foot grant had been
LOCATED AT 624 APPLETREE COURT reviewed and approved. It needs to be recorded
AND 1524 CENTRAL AVENUE to go into effect. The Hechters have obtained three
bids for driveway repair. In addition, they upgraded
the agreement from simple resurfacing to a complete replacement, to provide an incentive to
Board of Trustees Meeting .
February 6, 2006
Page 3 of 6
move the process along. The Hechters have offered to meet with Geraldine Simon, but she was
not able to do so before this meeting.
Mayor Harris explained that the board would rather
take the positive action when there is a complete agreement. The trustees believe the plat of
subdivision conforms, but there needs to be some further discussion with the neighboring
property owner. The trustees asked that the other party cooperate in resolving the matter before
the next board meeting. on February 21 s`
REPORT AND RECOMMENDATION OF The Plan Commission reviewed the final plat of
PLAN COMMISSION RE REQUEST FOR subdivision for the property at 1510 Gordon Terrace
APPROVAL.OF A FINAL PLAT OF on January 12, 2006 and found the final plat to be in
SUBDIVISION FOR THE PROPERTY substantial conformance to the preliminary plat.
LOCATED AT 1510 GORDON TERRACE
Trustee Rosenthal made a motion to approve the
final plat of subdivision for the property. located at 1510 Gordon Terrace. Trustee Benton
seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
CONSENT AGENDA
ORDINANCE 0 -06 -02 AMENDING THE An ordinance amending the Municipal Code
MUNICIPAL CODE RE CONSTRUCTION regarding construction activity on days when
ACTIVITY ON DAYS WHEN LEGAL legal holidays are observed. Second reading.
HOLIDAYS ARE OBSERVED — 2R
ORDINANCE 0 -06 -03 APPROVING A An ordinance approving a side yard variation for
SIDE YARD VARIATION FOR 845 the property located at 845 Westcliff.
WESTCLIFF — 1R
Trustee Benton made a motion to waive the first
reading of the ordinance regarding 845 Westcliff. Trustee Feldman seconded the motion. The
motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
Trustee Seiden made a motion to accept the Consent
Agenda and adopt the ordinances. Trustee Struthers seconded the motion. The motion passed
by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
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Board of Trustees Meeting
February 6, 2006
Page 4 of 6
OLD BUSINESS
PUBLIC HEARING RE REQUEST OF Jim Dior from American Taxi explained that they
303 TAXI SERVICE TO INCREASE requested 10 additional licenses in December 2004
NUMBER OF LICENSED CABS FROM and received 5. They are requesting an additional 5
34 TO 44 AND THE REQUEST OF licenses at this time.
AMERICAN TAXI TO INCREASE
NUMBER OF LICENSED. CABS FROM Trustee Benton explained that in 2004 the Board
32 TO 35 . told American Taxi they could petition the board for
5 additional licenses after reevaluating whether the
additional licenses were needed. The board was concerned about having too many cabs in town.
Trustee Benton proposes granting 303 Taxi 5 additional licenses now and allowing them the
opportunity to reevaluate whether more licenses are needed.
The Trustees expressed concern over the percentage
of subsidized cab rides for senior citizens. North Suburban Yellow provided 72% and American
Taxi provided 24 %, while 303 Taxi provided only 4 %. The trustees would like to see better
performance from 303 Taxi in the senior citizen and handicapped subsidized cab program.
Trustee Benton made a motion to allow 5 additional
cab licenses per company. 303 Taxi Service will be allowed to comeback and. ask for 5
additional licenses in one year. Trustee Rosenthal seconded the motion. The motion passed by
the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
APPROVAL OF THE SCOPE OF THE In October, 2004 the village retained the services
ROSEMARY, ORCHARD, TODD AND of RJN Group to study infrastructure needs on
CAROLINE STREET AND UTILITY Rosemary, Orchard, Todd and Caroline. Their
PROJECT report was completed in January and was the
subject of an open house on January 19`h to which
90 residents were invited to review preliminary findings.
Kathy Morley from RJN Group described the
parameters of the project, including recommendations on utility improvements and widening
streets from 21' to 25' back to back of curb. As a result of these improvements, three trees
would be lost, two of which are already in poor condition. Also recommended is converting the
carriage walk along the north end of Rosemary to a safety sidewalk (separated from the curb by a
parkway).
Trustee Feldman expressed concern about other
trees which may be lost because of utility plans that are not yet finalized. She emphasized the
need to better communicate these impacts as the scope of the project is tied down.
Board of Trustees Meeting
February 6, 2006
Page 5 of 6
Several residents expressed concern over the
nlunber of trees that will be lost because the root beds will be disturbed. They expressed concern
about increased speed and traffic that will occur if the street is widened and cars are only allowed
to park on one side. Some also do not believe that relocating sidewalks is necessary.
Ms. Morley explained that infrastructure
improvements could go in without widening the street, but the water main cannot be in the same
evacuation as other utilities, so everything would have to move. Ms.: Little explained there
would be excavations into the parkways, given the narrow ROW within which to work.
The trustees expressed concern about potential tree
loss. Ms. Morley explained that they had a specialist do an evaluation of every tree. Some are in
good condition, while others are in poor condition and may have had to be removed anyway.
Mr. Franz explained that at the Public Hearing on
January 19, 2006, there were issues raised about the widening of the street. There was general
support, however, for the need for improvements. There was no discussion about carriage walks,
and no one said they did not want the improvements if it meant the street would be widened.
Both staff and the consultants believe the street should be widened to 25'.
Ms. Little explained that if the board approves the
proposed or modified scope, they would move into the final design with RJN Group. In late
April or early May, they would come back to award the contract to a successful bidder.
Construction would then start in May and be completed in the late fall.
Trustee Wylie made a motion to approve the scope
of the utility project for Rosemary, Orchard, Todd and Caroline as submitted. Trustee Rosenthal
seconded the motion.
Trustee Seiden asked that the motion be amended
not to relocate the carriage walks but to widen them to 5'. Trustee Rosenthal seconded the
motion. The motion to amend the original motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers (5)
NAYS: Wylie (1)
The amended motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
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Board of Trustees Meeting
February 6, 2006
Page 6 of 6
NEW BUSINESS
AUTHORIZATION TO AWARD Four bids were received and publicly opened on
STORAGE YARD SPOILS REMOVAL February 2, 2006 for the removal and disposal of
CONTRACT excess spoils from the village storage.yard at 1035
Hackberry..G & M Trucking provided. the lowest
unit price for loading, removing and disposing of the material. The director of public works and
engineering and.the utilities foreman recommend that the storage yard. spoils removal contract be
awarded to G & M Trucking.
Trustee Seiden made a motion to award the storage
yard spoils removal contract to G & M Trucking at the unit price of $22.00 per cubic yard in an
amount not to exceed $50,000. Trustee Wylie seconded the motion. The motion passed by the
following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
DISCUSSION
NEXT MEETING Mr. Franz explained that the next meeting will be
held on Tuesday, February 21" because of
President's Day. He added that the budget will come in 2 — 3 eks and he would like to
schedule a meeting on Monday February 27`h at 7:00 P.M. to discuss it.
ADJOURNMENT
n •r-rr c'r.
There
was
APPROVED:
business to discuss, the
at 9:40 P.M.
yor