01/17/2006January 17, 2006
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harris in the council chamber of the village hall on Tuesday, January 17, 2006 at
7:30 P.M. The Clerk called the roll and announced that the following were:
Present: Steve Harris, Mayor
Robert Benton
Harriet Rosenthal
William Seiden
Barbara Struthers
Matthew Wylie
Absent: Michelle Feldman
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Bob Franz, Village Manager.
PLEDGE OF ALLEGIANCE Jack Hicks, Administration Librarian of the
Deerfield Library, led those in attendance in reciting
the Pledge of Allegiance. Mr. Hicks, a 34 -year resident, recently announced his retirement later
this year. Mr. Hicks briefly spoke about the many, positive changes in the Village during his
tenure.
APPROVAL OF MINUTES Trustee Benton made a motion to approve the
minutes of the January 3, 2006 Board of Trustees
meeting. Trustee Rosenthal seconded the motion. The motion passed unanimously.
BILLS AND PAYROLL Trustee Wylie made a motion to approve the Bills
and Payroll dated January 17, 2006. Trustee
Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Rosenthal, Seiden, Struthers, Wylie (5)
NAYS: None (0)
TREASURER'S REPORT Bob Fialkowski presented highlights from the
December 31, 2005 Treasurer's Report. Mr.
Fialkowski explained that revenue continues to be slightly above budget, and expenses are in line
with projections.
REPORT ON DEPARTMENTAL Barbara Little, Director of Public Works and
OBJECTIVES, PUBLIC WORKS AND Engineering, touched on departmental highlights.
ENGINEERING She explained that the engineering department has
conducted approximately 22 plan reviews per
month and the turn around time is 1 week. Since the effective date of the Tree Ordinance in
April, they have approved 210 tree removal permits and have reviewed an additional 110
Board of Trustees Meeting
January 17,2006
Page 2 of 6
applications, which have required extensive review: In November and December, the street
department used approximately 30 percent of the salt. The water department has experienced
141 water main breaks in the past 12 months, which represents a 55 percent increase over the
prior 5 -year period.
PUBLIC COMMENT Oscar Adler, 59 Eastman Drive, suggested
improving the signs which welcome people into the
village. He believes the signs should be .updated to represent the positive changes that have been
made in the village.
Andrew Danner, 1303 Holly, asked what direction
the Residential Redevelopment Review Task Force is taking. He will be building a home at .
1303 Holly. Mr. Danner was told that Trustee Seiden is the commission chairman, and the next
meeting will be on February 1, 2006 at 3:30 P.M.
REPORTS
REPORT AND RECOMMENDATION The Board of Zoning Appeals held a public hearing
OF BOARD OF ZONING APPEALS RE on December 20, 2005 regarding approval for a
REQUEST FOR SIDE YARD variation to allow the construction of a one story
VARIATION FOR 845 WESTCLIFF bed and bath addition to the southwest corner of the
existing residence at 845 Westcliff. The addition
would extend the south line of the structure an additional 9.37 feet parallel to and within 6.5 feet
of the south side property line in lieu of the required 8 feet minimum. Also included would be a
one story extension of the existing garage on the northwest corner of the existing home,
extending the north line of the structure an additional 3.873 feet parallel to and within 7.25 feet
of the north property line. These alterations would result in a combined side yard of 13.75 feet in
lieu of the minimum 20 feet as specified by the Zoning Ordinance. Trustee Rosenthal noted the
variation would not be made greater.
Trustee Rosenthal made a motion to accept the
report and recommendation of the Board of Zoning Appeals and to direct the attorney to prepare
an ordinance. Trustee Seiden seconded the motion. The motion passed by the following vote:
AYES: Benton, Rosenthal, Seiden, Struthers (4)
NAYS: Wylie (1)
REPORT AND RECOMMENDATION The Board of Zoning Appeals held a public hearing
OF BOARD OF ZONING APPEALS RE on December 20, 2005 to consider a request for a
APPEAL OF INTERPRETATION OF reversal of the decision made by the Code
ZONING ORDINANCE -1110 LAMPTON Enforcement Supervisor to deny a permit request to
build a one story garage extending to within 22'6"
of the front property line of his property at 1110 Lampton Lane.
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January 17, 2006
Page 3 of 6
Mr. Coblentz explained that there is no requirement
for an ordinance or resolution. The Board can interpret the ordinance differently or affirm the
interpretation of the zoning ordinance by the Code Enforcement Supervisor.
Ray Ostler, Attorney, explained that their
application before the Board of Zoning Appeals sought to reflect the actual configuration of the
house on the lot. He explained the house faces Lampton Lane,. and the applicant was to build a
garage on Heather Lane, which appears to be the side yard. From a common sense standpoint,.
he does not believe the denial is justified.. He explained that Mr. Okmin, property owner, tried to
get a variance in. 1999. At that time, the variance was denied.
Harvey Herman, 1135 Harvey Road, believes if the
ordinance, which has been in effect more than 50 years, is reinterpreted, it would entice other
residents to ask for the same variation.
Trustee Wylie explained that when the house was
built and sited, the ordinance was already in effect. He believes the addition, being 22'6" from
the property line, would have a significant impact on the neighbor's property.
Trustee Wylie made a motion to affirm the Code
Enforcement Supervisor's interpretation of the Zoning Ordinance. Trustee Rosenthal seconded
the motion. The motion passed by the following vote:
AYES: Benton, Rosenthal, Seiden, Struthers, Wylie (5)
NAYS: None (0)
CONSENT AGENDA
There was no Consent Agenda.
OLD BUSINESS
ORDINANCE AMENDING THE An ordinance amending the Municipal Code
MUNICIPAL CODE REGARDING regarding construction activity on days when
CONSTRUCTION ACTIVITY ON DAYS legal holidays are observed. First Reading.
WHEN LEGAL HOLIDAYS ARE
OBSERVED — 1R
NEW BUSINESS
APPLICATION FROM 303 TAXI 303 Taxi Service is one of three cab companies
SERVICE TO INCREASE NUMBER licensed to operate in Deerfield. The Municipal
OF LICENSED CABS IN DEERFIELD Code states that changes to the licenses must go
FROM 34 TO 44 before the Board before a public hearing can be set.
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January 17, 2006
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Henry Elizar from 303 Taxi Service explained that
in 2005 they were licensed to have 37 taxicabs. In 2006, they were issued 34 licenses. Chief
Sliozis explained 303 Taxi Service was inadvertently issued 37 licenses in 2005. Mr. Coblentz
suggested refraining from enforcing the additional 3 licenses.
Trustee Seiden made a motion to set a public
hearing date for February 6, 2006. Trustee Rosenthal seconded the motion. The motion passed
by the following vote:
AYES: Benton, Rosenthal, Seiden, Struthers, Wylie (5)
NAYS: None (0)
RESOLUTION R -06 -01 DECLARING
SURPLUS OF TAX INCREMENT
FINANCING FUNDS AND AMENDING
THE FISCAL YEAR 2005/06 ANNUAL
BUDGET
distributions will be substantially less.
Bob Fialkowski explained that annually the Village
determines the amount of available money in the
Lake Cook TIF District and declares it a surplus and
returns it to the appropriate taxing bodies in both
counties. He explained that this will be the largest
surplus distribution, and any subsequent
Trustee Wylie made a motion pass a resolution
declaring a surplus of TIF in the amount of $11,586,517 and to amend the fiscal year 2005/06
annual budget. Trustee Seiden seconded the motion. The motion passed by the following vote:
AYES: Benton, Rosenthal, Seiden, Struthers, Wylie (5)
NAYS: None (0)
RESOLUTION R -06 -02 AUTHORIZING Chief Sliozis explained this resolution would
AN AGREEMENT WITH CALL ONE TO authorize a T -1 line so the police department could
PROVIDE CERTAIN use cellular service to run data. The three year
TELECOMMUNICATION SERVICES agreement would have a monthly cost not to exceed
FOR THE DEERFIELD POLICE $835.
DEPARTMENT MOBILE DATA
SYSTEM Trustee Benton made a motion to authorize the
three year agreement with Call One in an amount
not to exceed $835 per month. Trustee Struthers seconded the motion. The motion passed by
the following vote:
AYES: Benton, Rosenthal, Seiden, Struthers, Wylie (5)
NAYS: None (0)
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Board of Trustees Meeting
January 17, 2006
Page 5 of 6
AUTHORIZATION TO PURCHASE 10
POLICE CARS UNDER STATE
PURCHASING CONTRACT
state contract.
Chief Sliozis requested authorization to purchase
nine 2006 Ford Crown Victoria police cars from
Landmark Ford in Springfield, Illinois at a cost not
to exceed $174,087. This is the low bid under the
Chief Sliozis also requested authorization to utilize
Lund. Industries of Wheeling, Illinois to transfer equipment and to purchase and install airbag
cutoff switches, light bars and directional lighting at a cost not to exceed.$56,225.
Chief Sliozis also requested authorization to
purchase a 2006 Dodge four -door sedan (unmarked police vehicle) from Bob Ridings, Inc. of
Taylorville, Illinois at a cost not to exceed $20,550. He further requested authorization to utilize
Lund Industries. of Wheeling, Illinois to transfer equipment for the unmarked vehicle at a cost not
to exceed $2,600.
Trustee Benton made a motion to authorize the
purchase of nine 2006 Ford Crown Victoria police cars from Landmark Ford at a cost not to
exceed $174,087, one unmarked 2005 Dodge four -door sedan from Bob Ridings, Inc. at a cost
not to exceed $20,550, and to utilize Lund Industries to transfer equipment and to purchase and
install airbag cutoff switches, light bars and directional lighting for all ten vehicles at a cost not
to exceed 58,825. Trustee Struthers seconded the motion. The motion passed by the following
vote:
AYES: Benton, Rosenthal, Seiden, Struthers, Wylie (5)
NAYS: None (0)
AUTHORIZATION TO AWARD
CONTRACT FOR ENGINEERING
SERVICES FOR WRF MAIN CONTROL
Three proposals were received on January 5, 2006
for engineering services to design the replacement
of the electrical feed from the Motor Control
BUILDING ELECTRICAL FEED Center -1 at the Water Reclamation Facility. Mrs.
REPLACEMENT Little recommends utilizing Applied Technologies
Inc. from Brookfield, Wisconsin, in an amount not
to exceed $8,300, the lowest of the three quotes.
Trustee Wylie made a motion to award the contract
for engineering services for the Water Reclamation Facility main control building electrical feed
replacement to Applied Technologies, Inc. in an amount not to exceed $8,300. Trustee Struthers
seconded the motion. The motion passed by the following vote:
AYES: Benton, Rosenthal, Seiden, Struthers, Wylie (5)
NAYS: None (0)
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Board of Trustees Meeting
January 17, 2006
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NEXT MEETING
February 6, 2006.
ADJOURNMENT
ATTEST:
Village Clerk
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DISCUSSION
Mr. Franz reported that the next Board of Trustees