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07/18/2005July 18, 2005 The regular meeting of.the Board of Trustees of the Village of Deerfield was called to order by Mayor Harris in the Council Chamber of the village hall on Monday, July 18, 2005 at 7:30 P.M. The Clerk called the roll and announced that the following were: Present: Steve Harris, Mayor Robert Benton Harriet Rosenthal William Seiden Barbara Struthers Absent: Michelle Feldman Matthew Wylie and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Village Manager Bob Franz. PLEDGE OF ALLEGIANCE Mayor Harris asked Bill Strotman, Chairman of the 3`d Annual Wooden Bat Tournament and Greg Lappin, Commissioner of DYBA, to lead those in attendance in reciting the Pledge of Allegiance. Mr. Strotman reported on the tournament, which was a big success. APPROVAL OF MINUTES Trustee Benton made a motion to approve the minutes of the July 5, 2005 Board of Trustees meeting. Trustee Rosenthal seconded the motion. The motion passed unanimously. BILLS AND PAYROLL Trustee Rosenthal made a motion to approve the Bills and Payroll dated July 18, 2005. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Rosenthal, Seiden, Struthers (4) NAYS: None (0) TREASURER'S REPORT Bob Fialkowski presented highlights from the 6/30/05 Treasurer's Report. Sales tax receipts increased 9.4% from the prior year. Hotel tax looked good and there was an increase in income tax. PRESENTATION OF DONALD E. Chief Sliozis briefly discussed the history of the GEHRIG AWARD Donald E. Gehrig Award, then presented the award to Carolyn Bunnell, a police telecommunications officer, for outstanding services to the Village. Board of Trustees Meeting July 18, 2005 Page 2 of 7 REPORT ON DEPARTMENT Barbara Little provided a status report on OBJECTIVES — PUBLIC WORKS AND departmental objectives and reported some ENGINEERING highlights from it. Ms. Little explained that the engineering department continues to review engineering and public works plan reviews for grading and draining applications as well as redevelopment applications. She said that the village tree ordinance has taken effect and the department evaluates and processes the permits. She explained that the engineering department manages and oversees construction of all. major infrastructure.projects. The street department objectives include this year's 50 -50 tree program. They have expanded the variety of trees permitted in the parkways. The water department continues to meet the water demands during this very dry period. The Village has not had any capacity problems with the system. PUBLIC COMMENT Norton Wasserman, 412 Kelburn, believes the Village should be proactive regarding the off- street parking and loading ordinance. He explained that the Village has allowed the loading to be grandfathered without considering special uses. He believes this is a mistake and should be changed. Mr. Wasserman believes traffic and parking should be considered separately for a special use, and the ordinance should be amended to exclude special uses. The trustees asked Mr. Coblentz to review this issue. Oscar Adler discussed Adler's Alley, a new feature on cable channel 10. Due to the efforts of Phil Kiraly, the local cable access channel will have additional programs with subjects that are of interest to Village residents. The first show is an interview with Mayor Harris. The program has been very well received, and there will be other public.interest programs in the future. REPORTS REPORT AND RECOMMENDATION The Plan Commission held a public hearing on June OF THE PLAN COMMISSION FOR A 30, 2005 to consider the request of the North SPECIAL USE AND TEXT Suburban Evangelical Free Church for a special use AMENDMENT FOR CHURCH and text amendment for church activities to be RELATED ACTIVITIES TO BE established in the 1 -1 District. Pastor Galen ESTABLISHED AT 750 ESTATE DRIVE Heistand explained that they propose leasing 13,500 square feet of the 25,000 square foot building at 750 Estate Drive. The proposed lease will be for three years and they will have 5 years renewable. Trustee Benton noted that many of the programs offered by the church are not tied in with the church and are open to all Deerfield residents. He believes increasing the programs would be a win -win situation for all. Trustee Rosenthal made a motion for acceptance of the Plan Commission's report and recommendation and preparation of an ordinance. Trustee Benton seconded the motion. The motion passed by the following vote: Board of Trustees Meeting July 18, 2005 Page 3 of 7 AYES: Benton, Rosenthal, Seiden, Struthers (4) NAYS: None (0) CONSENT AGENDA ORDINANCE 0 -05 -28 GRANTING A An ordinance granting a variation from the Zoning SIDE YARD VARIATION FOR THE Ordinance to permit the construction of a one -story PROPERTY AT 713 ELDER LANE master bedroom addition extending the east line. of the existing house 20 feet parallel to and 5.0 feet distant from the east property line, encroaching 2.04 feet into the minimum 8 -foot east side yard setback and creating a combined side yard of 19.52 feet in lieu of the requirement for a combined total side yard of not less than 20 feet. Petitioners Paul Strieleman and Barbara Lyle requested a wavier of the rules and passage on First Reading. Trustee Rosenthal made' a motion to waive the rules. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Rosenthal, Seiden, Struthers (4) NAYS: None (0) . Trustee Seiden made a motion to adopt the ordinance granting a side yard variation for the property at 713 Elder Lane. Trustee Rosenthal seconded the motion. The motion passed by the following vote: AYES: Benton, Rosenthal, Seiden, Struthers (4) NAYS: None (0) OLD BUSINESS ORDINANCE 0 -05 -29 AMENDING THE ZONING ORDINANCE TO AUTHORIZE DRIVE THRU ATM BANKING FACILITIES AND CERTAIN GROUND SIGNS FOR FREE STANDING BANKS IN THE C -2 OUTLYING COMMERCIAL DISTRICT AND ORDINANCE 0 -05 -30 AUTHORIZING A SPECIAL USE FOR NATIONAL CITY BANK AT 401 LAKE COOK ROAD, BOTH HELD OVER FROM THE PREVIOUS MEETING An ordinance amending the Zoning Ordinance to authorize drive thru ATM banking facilities and certain ground signs for free standing banks in the C -2 outlying commercial district and an ordinance authorizing a special use for National City Bank at 401 Lake Cook Road, both Second Readings. Phil Kiraly summarized the meetings between the ownership of Deerbrook Mall and Lake Cook Plaza. Participants discussed the pros and cons and came up with a conceptual agreement for two interconnection points. One point would be at the southern end of Lake Cook Plaza and the mid point of Deerbrook Mall; the other interconnection would be between the west border of Deerbrook Mall and the east border of Lake Cook Plaza, Board of Trustees Meeting July 18, 2005 Page 4 of 7 just south of Lake Cook Road. Trustees questioned the meaning of a provisional agreement. Mr. Coblentz explained that the plan would be incorporated as part of the ordinance. Trustee Benton questioned the parking at the mid- point connection between the former Frank's Nursery and Crafts and Multiplex. Tim Doran, Principal of KLOA, explained that the intention is not to readjust the roadway. Parking would be allowed on the western border of Deerbrook Mall, with a drive aisle to reduce cut - through traffic: Trustee Rosenthat moved to approve a text amendment to authorize drive -thru ATM banking facilities and certain ground signs for free standing banks in the C -2 outlying commercial district. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Rosenthal, Seiden, Struthers (4) NAYS: None (0) Trustee Rosenthal moved to approve a special use for National City Bank at 401 Lake Cook Road in Lake Cook Plaza. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Rosenthal, Seiden, Struthers (4) NAYS: None (0) AUTHORIZATION FOR APPROVAL The Board considered a proposal to redesign the OF CHANGE ORDER FOR STRATFORD Stratford Road improvements to incorporate a five ROAD IMPROVEMENT PROJECT foot (5') wide carriage walk within the original design of a 28' wide street. V3 Infrastructure Services estimates a net increase of approximately $59,300 to add the sidewalk to the project. A number of residents attended the meeting and 25 of them spoke about this project. The residents expressed concern because most of them found out about the changes in a Chicago Tribune article. When given a survey last spring, the residents did not want a sidewalk or carriage walk and later were told there would be no sidewalk. The residents did not believe adding a carriage walk would help with safety, as they did not believe pedestrians would use it. They were very concerned about the trees that would be lost with the addition of a sidewalk or the widening of the street. Some residents were also concerned about the additional traffic that would result from using Stratford as a cut thru if it were widened. Because of the importance of the issue, Mayor Harris asked that it be tabled until August 15, 2005. Prior to that, he hopes to have an open workshop forum with an arborist, the public works department, the police department and as many trustees as possible. The press and residents will also be invited to the meeting. Board of Trustees Meeting July 18, 2005 Page 5 of 7 Trustee Benton made a motion to table the matter until August 15`h. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Rosenthal, Seiden, Struthers (4) NAYS: None (0) ii : iI•3WWR RESOLUTION R -05 -10 AUTHORIZING A resolution authorizing an intergovernmental INTERGOVERNMENTAL AGREEMENT agreement among member agencies of the AMONG MEMBER AGENCIES .OF THE Northeast Illinois Regional Crime Laboratory. NORTHEAST ILLINOIS REGIONAL ' CRIME LABORATORY Chief Sliozis explained that Deerfield has been a member of the Northeast Illinois Regional Crime Laboratory for 30 years. This agreement, when executed, will change the crime lab structure from a not - for - profit corporation to an intergovernmental cooperative. This will make it eligible for services from the Federal Bureau of Investigation. Trustee Rosenthal made a motion to adopt a resolution authorizing an intergovernmental agreement among member agencies of the Northeast Illinois Regional Crime Laboratory. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Rosenthal, Seiden, Struthers (4) NAYS: None (0) AUTHORIZATION FOR MAYOR TO Maer Davis, Chairman of the Fine Arts Commission SIGN AGREEMENT WITH D & W was present and reported on the 2005 Fine Arts EVENTS FOR 2006 FINE ARTS Festival. The Commission is recommending that FESTIVAL the event be held next year on June 3 and 4. The Village's responsibilities would remain the same and the responsibilities of D & W Events would be as extensive as in the past. The only changes are the dates and an increase in the number of artists and venders. Trustee Benton made a motion to authorize Mayor Harris to sign an agreement with D & W Events for the 2006 Fine Arts Festival. Trustee Rosenthal seconded the motion. The motion passed by the following vote: AYES: Benton, Rosenthal, Seiden, Struthers (4) NAYS: None (0) ANALYSIS AND AWARD OF BID FOR Seven sealed bids were opened and publicly read on 2005 SIDEWALK/CURB REPLACEMENT July 8, 2005 for the Sidewalk and Curb PROGRAM Replacement Program. It was recommended that Board of Trustees Meeting July 18, 2005 Page 6 of 7 the contract be awarded to low bidder Suburban Concrete Inc. at the unit price of $2.92 /square foot for sidewalk and $9.95 /lineal foot for curb replacement, up to the budgeted amount of $450,000. Trustee Rosenthal moved, seconded by Trustee Benton, to award the contract for the 2005 Sidewalk/Curb Replacement Program.to Suburban Concrete, Inc. at the unit price of $2.92 /square foot for sidewalk and $9.95 /lineal foot for curb replacement, up to the budgeted amount of $450,000. The motion passed by the following vote: AYES: Benton, Rosenthal, Seiden, Struthers (4) NAYS: None (0) ORDINANCE 0 -05 -31 AMENDING THE Whole Foods Market has asked for an additional MUNICIPAL CODE TO INCREASE THE liquor license as part of their instructional cooking NUMBER OF CLASS C LIQUOR program. They currently have a Class BB liquor LICENSES license and would now like to add a Class C license. Trustee Rosenthal moved, seconded by Trustee Benton,-to waive the First Reading. The motion passed by the following vote: AYES: Benton, Rosenthal, Seiden, Struthers (4) NAYS: None (0) Trustee Rosenthal made a motion to amend the municipal code to increase the number of Class C liquor licenses from 4 to 5. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Rosenthal, Seiden, Struthers (4) NAYS: None (0) DISCUSSION AND APPROVAL OF Mr. Coblentz explained that American Water LETTER OF UNDERSTANDING WITH Company has expressed interest in purchasing the AMERICAN WATER Village's wastewater treatment plant and sanitary sewage facilities. This is one of a series of options which is under consideration as the Village studies the future of its sanitary sewer system. The Letter of Understanding does not commit to a sale; rather, gives them a process by which to proceed with an appropriate degree of confidentiality. Trustee Rosenthal noted that the agreement is for 180 days, but it can be terminated at any time should the village decide to move in a different direction. I 1 1 Board of Trustees Meeting July 18, 2005 Page 7 of 7 Trustee Rosenthal made 'a motion to approve the Letter of Understanding with American Water Company. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Rosenthal, Seiden, Struthers (4) NAYS: None (0) REQUEST FOR:AMENDMENT OF Chief Sliozis explained that the police department POLICE DEPARTMENT 2005 -2006 has been awarded a 2005 Illinois Law Enforcement BUDGET Alarm System Local Law Enforcement Homeland Security Grant in an amount not to exceed $10,000. The grant has been awarded for the purchase of interoperable radio equipment that will allow multiple agencies to communicate on a single radio channel. The award is a reimbursable grant, which means Deerfield must pay for the equipment and then receive reimbursement.. Upon completion of the purchase and project, the department will receive reimbursement for the amount, resulting in no cost to Deerfield. Trustee Seiden moved, seconded by Trustee Struthers, to approve the request for an amendment to the police department 2005 — 2006 budget in an amount not to exceed $10,000. The motion passed by the following vote: AYES: Benton; Rosenthal, Seiden, Struthers (4) NAYS: None (0) DISCUSSION TRUSTEE IN THE TOWN Trustee Seiden reported that Trustee in the Town will b the Farmer's Market on July 30, 2005. Trustees Wylie and Benton will attend fro , 9:00 a.m. to oon. ADJOURNMENT There ei further bgsiness to discuss, the me-effi g was adjq ed 9:45 p.m.