Loading...
07/05/2005July 5, 2005 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Harris in the Council Chamber of the village hall on Monday, July 5, 2005 at 7:30 P.M. The Clerk called the roll and announced that the following were: Present: Steve Harris, Mayor Robert Benton Michelle Feldman Harriet Rosenthal William Seiden Barbara Struthers Matthew Wylie and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Philip Kiraly, Assistant to the Village Manager. PLEDGE OF ALLEGIANCE Mayor Harris asked the 2005 Illinois State Tennis Co- Champions to lead those in attendance in reciting the Pledge of Allegiance. The 2005 championship team members in attendance were Scott Sandauger and Alex Loukas (State Doubles Champions), Adam Pollack, Scott Lieberman and Josh Gross. Head Coach Mike Friedman and Coach Morrison were also in attendance. The team tied with New Trier to receive first place honors. APPROVAL OF MINUTES Trustee Benton made a motion to approve the minutes of the June 20, 2005 Board of Trustees and Committee of the Whole meetings. Trustee Wylie seconded the motion. The motion passed, with Trustee Rosenthal abstaining due to her absence from the meetings. BILLS AND PAYROLL Trustee Rosenthal made a motion to approve the Bills and Payroll dated July 5, 2005. Trustee Wylie seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) PUBLIC COMMENT Larry Dondanville, 717 Westgate, noted that six houses on Westgate and two houses on Rosemary Terrace lost power during the storm on July 4, 2005. He said it took Commonwealth Edison nine hours to respond and only 15 minutes to replace the fuse. Mr. Dondanville explained that the problem is caused because there are trees entangled in the electrical wires. He said that Commonwealth Edison questions whether they are responsible for clearing the lines. Staff will contact Commonwealth Edison about the problem. Board of Trustees Meeting July 5, 2005 Page 2 of 6 Margie Stone, 531 Hermitage, asked questions about possible changes at the wastewater treatment plant. She does not understand the issues and asked for clarification. Mayor Harris explained that the board has yet to entertain discussions about the future of the wastewater treatment plant. He explained that the village is looking at all the available options and will discuss it at a later date. REPORTS REPORT AND RECOMMENDATION The Board of Zoning Appeals held a public hearing OF BZA RE VARIATION FOR on June 7, 2005 to consider the request of Paul 713 ELDER LANE (STRIELEMAN/ Strieleman and Barbara Lyle, 713 Elder Lane, for a LYLE) one story master bedroom addition. The addition would extend the east line of the structure an additional 20 feet parallel to and within 5.96 feet of the east property line in lieu of the minimum 8 feet, creating a combined side yard of 19.53 feet in lieu of the minimum 20 feet as specified in the Zoning Ordinance. On a motion to grant the variation, the BZA voted 5 -0 to recommend that the request be granted. Trustee Wylie moved for acceptance of the BZA report and recommendation and preparation of an ordinance. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) REPORT AND REQUEST OF BZA RE The Board of Zoning Appeals held,a public hearing VARIATION FOR PROPERTY AT 1051 on June 7, 2005 to consider the request of Michael WARRINGTON (JAKOBY /ELRAD) Jakoby and Irit Elrad, 1051 Warrington Road, for a one story, 2 -car garage. The addition would place the north wall of the garage an additional 2 feet into the already non - conforming 5.13 feet north side yard setback, producing a minimum side yard of 3.13 feet in lieu of the minimum 8 feet. The combined side yard would become 13.03 feet in lieu of the minimum 20 feet as specified in the Zoning Ordinance. On a motion to grant the variation, the BZA voted 0 -5. In absence of four concurring votes, the BZA fails to recommend that the request be granted. The petitioners sent a memo to alter their initial request. Mayor Harris explained that it is very unusual that a petitioner would go before the BZA, present a case, and then come to the Board of Trustees with a modified request. He recommended the petitioner withdraw the petition and go back to the BZA for consideration of their modified request. 1 1 Board of Trustees Meeting July 5, 2005 Page 3 of 6 CONSENT AGENDA ORDINANCE 0 -05 -27 GRANTING A An ordinance granting a special use for a retail SPECIAL USE FOR A RETAIL STORE store of over 10,000 square feet at Cadwells OF OVER 10,000 SQUARE FEET AT Corners Shopping Center — Rec Room Furniture CADWELLS CORNERS SHOPPING and Games. Second Reading. CENTER — REC ROOM FURNITURE AND GAMES — 2R Trustee Rosenthal moved to adopt the ordinance granting a special use for Rec Room Furniture and Games. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) OLD BUSINESS Trustee Feldman made a motion to amend the agenda to allow for discussion on the Stratford Road construction. Trustee Wylie seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) Jerry Kayne, Chairman of the Walkability Task Force and former trustee, requested that trustees revisit the need for pedestrian access on Stratford Road. He asked that the trustees consider narrowing the approved 28' street and adding a 5' carriage walk on the east side of Stratford Road. Trustee Rosenthal indicated that she believes the Board gave up the right to include a carriage walk when residents of Stratford Road said they did not want a sidewalk when surveyed earlier this year. She added that a second survey to residents of the area surrounding Stratford Road was performed and there was no clear -cut acceptance of a sidewalk. She believes that 28' is the proper width for the street and that it should be built as such, especially considering that Stratford is an arterial street. Trustee Benton agreed that, since Stratford is an arterial street, narrowing it would cause issues. The trustees discussed various options, with most indicating that a 4" barrier curb would be necessary if a carriage walk were added. They also believe parking should be restricted to one side of the street. Ms. Little explained that an option for the roadway would be to shift the center point of the street to allow 2.5' to be taken from both sides and maintain the 28' street width with a 5' carriage walk. The street would then be 33', including the carriage walk. The Board discussed this option but felt that the impacts would be too great and that the carriage walk should be incorporated into the approved 28' roadway. This would provide for a 23' roadway and a 5' carriage walk. Board of Trustees Meeting July 5, 2005 Page 4 of 6 Trustee Seiden moved to rework the Stratford Road project to accommodate a 5' carriage walk with a 23' street. There will be no parking on one side of the street. Staff will develop a recommendation and supply a change order for the next meeting. Trustee Wylie seconded the motion. The motion passed by the following vote: AYES: Feldman, Seiden, Struthers, Wylie (4) NAYS: Benton, Rosenthal (2) ORDINANCE AMENDING THE ZONIN ORDINANCE TO AUTHORIZE DRIVE THRU ATM BANKING FACILITIES AND GROUND SIGNS FOR FREE STANDING BANKS IN THE C -2 OUTLYING COMMERCIAL DISTRICT AND ORDINANCE AUTHORIZING A G An ordinance amending the Zoning Ordinance to authorize drive thru ATM banking facilities and certain ground signs for free standing banks in the C -2 outlying commercial district and an ordinance authorizing a special use for National City Bank at 401 Cook Road, both Second Readings. SPECIAL USE FOR A NATIONAL CITY Tim Doron, Principal of KLOA, explained that the BANK AT 401 LAKE COOK ROAD, traffic study showed two alternatives regarding BOTH SECOND READINGS cross - connection access. Mr. Doron stated that his report indicates that both a northern (near the proposed bank property) and southern connection (at the current emergency vehicle access point) between the centers are feasible, but he opined that the proposed concept plan will require a considerable amount of compromise between the property owners, National City Bank and the . Village. Mayor Harris believes things need to be worked through before coming up with a decision, and that staff should coordinate a meeting between both centers as well as the petitioner to discuss. the traffic study. Trustee Rosenthal moved to table the discussion on the special use for National City Bank, Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) NEW BUSINESS DISCUSSION RE: NEW RESIDENTIAL Philip Kiraly explained that the current five year SCAVENGER SERVICE CONTRACT agreement with Onyx Waste Systems is set to expire on December 31, 2005. He explained that staff is recommending two significant changes to the residential garbage service: curbside waste collection and use of a mobile cart for recycling. He explained that backdoor service would be available for those that choose to keep- it, but a surcharge would be added. In addition, the current 18 gallon bins would be replaced with 65 gallon or 35 gallon carts which can be rolled to the curb. This would help reduce blowing litter that occurs with open -faced recycling bins. Another change would be that bundled brush would require a sticker in order to be collected. Mr. Kiraly explained the village is currently in price negotiations with Onyx. Board of Trustees Meeting July 5, 2005 Page 5 of 6 ANALYSIS AND AWARD OF BID FOR Four sealed bids for painting 400 fire hydrants FIRE HYDRANT SANDBLASTING AND were opened and publicly read on June 24, 2005. It PAINTING was recommended that the contract for fire hydrant sandblasting and painting be awarded to White Sands Sandblasting at the unit price of $40.00 per hydrant up to the budgeted amount of $20,000. Mayor Harris commented that the cost of $40 per hydrant seems excessive. After discussion, Trustee Rosenthal moved to award the contract for fire hydrant sandblasting and painting to White Sands Sandblasting at the unit price of $40.00 per hydrant up, to the budgeted amount of $20,000 (500 hydrants.) Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) ANALYSIS AND AWARD OF BID FOR Four sealed bids were opened and publicly read on 4 -WHEEL DRIVE CONVENTIONAL June 24, 2005 for a new 4 -wheel drive conventional TRUCK AND DUMP BODY truck and dump body. It was recommended that the contract be awarded to Lake County Truck Sales in an amount not to exceed $46,235 including trade -in. Trustee Seiden made a motion, seconded by Trustee Wylie, to award the contract for a new 2006 4 -wheel drive conventional truck and dump body to Lake County Truck Sales in an amount not to exceed $46,235 including trade -in. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) ANALYSIS AND AWARD OF BID FOR Three sealed bids were opened and publicly read on 2005 STREET REHABILITATION June 24, 2005 for the 2005 Street Rehabilitation PROGRAM Program. It was recommended that the contract be awarded to low bidder A -Lamp Concrete Contractors in an amount not to exceed $1,042,539.50. Trustee Wylie moved, seconded by Trustee Rosenthal; to award the contract for the 2005 Street Rehabilitation Program to A -Lamp Concrete Contractors, at the bid price of 1,042,539.50. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) Board of Trustees Meeting July 5, 2005 Page 6 of 6 AWARD OF BID FOR ALTERNATE John Welch explained that if both portions of " C " OF AMBLESIDE - DIMMEYDALE the Ambleside - Dimmeydale water main project WATER MAIN REPLACEMENT were completed this year, it would reduce costs by $25,000. It was recommended that the contract for the Ambleside - Dimmeydale water main project be awarded to Bolder Contractors, Inc., in an amount not to exceed the reduced value of $162,717.00. Trustee Benton moved, seconded by Trustee Struthers, to award the contract for the Ambleside - Dimmeydale water main project to Bolder Contractors, Inc. in an amount not to exceed the reduced value of $162,717.00. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) DISCUSSION THANK YOU TO CONNIE KIEFFER Trustee Benton thanked Mrs. Kieffer, who is moving from Deerfield, for her service to the Fine Arts Commission. CONSTRUCTION SITES Trustee Struthers commented that they received two letters from residents about the construction at Woodruff and Greentree. She noted it would be nice if the police could make sure the contractors did not start too early. JULY 4TH ever. ADJOURNMENT Trustee Rosenthal thanked the Fourth of July Committee for making this year's festivities the best There bein o Benton m gel a Trustee Feldman seconded the motion. The motion adjourned at 9:40 p.m. l ATTEST: Village erk business to discuss, Trustee to adjourn the meeting. iu� ly. The meeting was 1 1 1