06/20/2005June.20, 2005
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harris in the Council Chamber of the village hall on Monday, June 20, 2005 at
7:36 P.M. The Clerk called the roll and announced that the following were:
Present: Steve Harris, Mayor
Robert Benton
Michelle Feldman
William Seiden
Barbara Struthers
Matthew Wylie
Absent: Harriet Rosenthal
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Village Manager Robert Franz.
PLEDGE OF ALLEGIANCE Mayor Harris asked Larry Milstein, 2005 State
Champion in parallel bars to lead those in
attendance in reciting the Pledge of Allegiance. Mr. Milstein received a score of 9.65 during the
state competition.
APPROVAL OF MINUTES Trustee Benton made a motion to approve the
minutes of the June 6, 2005 Board of Trustees
meeting. Trustee Wylie seconded the motion. The motion passed unanimously.
BILLS AND PAYROLL Trustee Wylie made a motion to approve the Bills
and Payroll dated June 20, 2005. Trustee Benton
seconded the motion. The motion passed with the following vote:
AYES: Benton, Feldman, Seiden, Struthers, Wylie (5)
NAYS: None (0)
TREASURER'S REPORT Bob Fialkowski presented highlights from the
5/31/05 treasurer's report. Sales tax went up 13%
from the prior year. Income tax is up state wide. Hotel tax is below projection, but did well for
the month.
BOARDS AND COMMISSIONS Mayor Harris recommended the following new
Boards and Commission appointments:
Doug Banzuli, 1534 Gordon Terrace, to the Village Center Development Commission
Dr. Garo Emerzian, 101 Kenton Road, to the Village Center Development Commission
Board of Trustees meeting
June 20, 2005
Page 2 of 6
Trustee Seiden moved to approve the appointments.
Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Seiden, Struthers, Wylie (5)
NAYS: None
PUBLIC COMMENT There was no public comment on non - agenda items.
There were no reports.
REPORTS
CONSENT AGENDA
ORDINANCE 0 -05 -25 APPROVING An ordinance approving a variation from the zoning
RELIEF FROM THE ZONING ordinance permitting the encroachment of a front
ORDINANCE TO PERMIT THE roof structure into the 29' required front yard at
ENCROACHMENT OF A FRONT ROOF 1104 Somerset Avenue.
STRUCTURE INTO THE 29' REQUIRED
FRONT YARD.
ORDINANCE AMENDING ZONING An ordinance amending the Zoning Ordinance to
ORDINANCE TO AUTHORIZE DRIVE authorize drive thru ATM banking facilities and
THRU ATM BANKING FACILITIES certain ground signs for free standing banks in
AND SIGNAGE IN C -2 DISTRICTS the C -2 outlying commercial district. First Reading.
ORDINANCE AMENDING A SPECIAL An ordinance granting a special use for a National
USE FOR A NATIONAL CITY BANK City Bank at 401 Lake Cook Road in Lake Cook
AT 401 LAKE COOK ROAD Plaza. First Reading.
Don Parker, co -owner of Lake Cook Plaza,
explained that they offered to set up a meeting with Deerbrook Mall. Mr. Parker believes that
they have an agreement to go ahead with the cross connection between Deerbrook Mall and Lake
Cook Plaza. He said they are awaiting the traffic study commissioned by the Village.
ORDINANCE APPROVING A An ordinance approving a special.use for a
SPECIAL USE FOR A RETAIL STORE retail store of over 10,000 square feet at
OF OVER 10,000 SQUARE FEET AT Cadwells Corners shopping center. First Reading.
CADWELLS CORNERS SHOPPING
CENTER — REC ROOM FURNITURE &
GAMES
Board of Trustees meeting
June 20, 2005
Page 3 of 6
Trustee Wylie moved to waive the First Reading of
the ordinance regarding 1104 Somerset Avenue as requested by the petitioner. Trustee Benton
seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Seiden, Struthers, Wylie (5)
NAYS: None (0)
Trustee Wylie moved, seconded by Trustee
Struthers, for the acceptance of the Consent Agenda and adoption of the ordinance. The motion
passed by the following vote:
AYES: Benton, Feldman, Seiden, Struthers, Wylie (5)
NAYS: None (0)
OLD BUSINESS
There was no old business.
NEW BUSINESS
ORDINANCE 0 -05 -26 APPROVING A Phil Kiraly presented the contract for design/build
PROPOSAL BY WILLIAMS services for the village hall expansion and
ARCHITECTS AND WILLIAMS remodeling. He explained that there were two
DEVELOPMENT FOR DESIGN /BUILD changes in the proposal: Originally any balance in
SERVICES FOR THE VILLAGE HALL the unused contingency was to be shared between
ADDITION AND REMODELING the Village and Williams Development. Now, all
PROJECT AND APPROVING A DESIGN/ unused contingency dollars will be returned to the
BUILD AGREEMENT WITH WILLIAMS Village. Secondly, any changes associated with
DEVELOPMENT, FIRST READING subcontractor buyouts will be split evenly between
the design - builder and the Village.
Trustee Seiden expressed concern over the size of
the building and the absence of a budget. Mr. Coblentz explained that the budget will be
developed as the process unfolds. He said that this proposal has a minimum fee for architectural
and engineering services of $365,500. A "guaranteed- not -to- exceed" contract will be developed
once the structure is designed and construction work has been bid.
. Trustee Wylie moved to waive the rules and allow
for a vote on the ordinance. Trustee Struthers seconded the motion. The motion passed by the
following vote:
AYES: Benton, Feldman, Seiden, Struthers, Wylie (5)
NAYS: None (0)
Board of Trustees meeting
June 20, 2005
Page 4 of 6
Trustee Wylie moved to adopt the ordinance
authorizing an agreement with Williams Development for the expansion and renovation of the
village hall. Trustee Feldman seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Seiden, Struthers, Wylie (5)
NAYS: None (0)
AUTHORIZATION FOR MAYOR TO Bob Franz summarized the settlement reached with
SIGN A THREE -YEAR COLLECTIVE the patrol officers union which resulted in a new
BARGAINING AGREEMENT WITH three year contract. Primary changes include a 3%
ILLINOIS FRATERNAL ORDER OF salary increase retroactive to 5/1/04, a 3.25%
POLICE LABOR COUNCIL increase retroactive to 5/1/05 and a 3.75% increase
on 5/1/06. Also, beginning September 1, 2006
employees will pay 5% for individual health insurance coverage and 10% for family coverage.
Trustee Benton moved, seconded by Trustee
Seiden, to authorize the Mayor to sign a three -year collective bargaining agreement with the
Illinois Fraternal Order of Police Labor Council. The motion passed by the following vote:
AYES: Benton, Feldman, Seiden, Struthers, Wylie (5)
NAYS: None (0)
AUTHORIZATION TO AWARD
CONTRACT FOR REHABILITATION
OF THREE AEROBIC DIGESTERS AT
THE WASTEWATER RECLAMATION
FACILITY
the lowest bidder, Martin Petersen Compa
Three sealed bids for rehabilitation of three
aerobic digesters at the Deerfield Wastewater
Reclamation Facility were opened and publicly read
on May 31, 2005. It was recommended that the
_contract for rehabilitation of three aerobic digesters
at the Wastewater Treatment Facility be awarded to
ny in an amount not to exceed $44,000.
Trustee Wylie moved, seconded by Trustee
Struthers, to award the contract for rehabilitation of three aerobic digesters at the Wastewater
Treatment Facility to Martin Peterson Company in an amount not to exceed $44,000. The
motion passed by the following vote:
AYES: Benton, Feldman, Seiden, Struthers, Wylie (5)
NAYS: None (0)
AUTHORIZATION TO RENEW TEN
YEAR INTERGOVERNMENTAL
AGREEMENT FOR.MUNICIPAL
MAINTENANCE OF STATE
HIGHWAYS WITH THE ILLINOIS
DEPT. OF TRANSPORTATION
The 10 -year street maintenance agreement with the
Illinois Department of Transportation will expire on
June 30, 2005. This is a standard agreement which
is for 14.33 lane miles on Route 43 (Waukegan) and
Pfingsten Roads. Staff recommends renewing the
contract.
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Board of Trustees meeting
June 20, 2005
Page 5 of 6
Trustee Wylie moved, seconded by Trustee Benton,
to enter into a new 10 -year Intergovernmental Agreement with the Illinois Department of
Transportation. The annual compensation for the first year of the agreement (July 1, 2005 to
June 30, 2006) would be $37.916. The motion passed by the following vote:
AYES: Benton, Feldman, Seiden, Struthers, Wylie (5)
NAYS: None (0)
ANALYSIS AND AWARD OF BID FOR Four sealed bids for 2005 Parkway Tree Trimming
PARKWAY TREE TRIMMING were opened and publicly read on June 3, 2005.
Nels Johnson was the lowest bidder at $33,550.
Sawvell Tree Service came in with the second lowest bid of $34,200. Staff is recommending
spending an extra $650 to work with Sawvell Tree Service because they submitted the lowest bid
for 2005 Parkway Tree Removal (separate agenda item) and there is benefit in having the same
contractor do both jobs. The Village has also had a positive working relationship with Sawvell
over the past few years.
Margie Stone, 531 Hermitage, expressed concern
about the contractor acting professionally and performing the work properly. She also urged the
Board to hire a forester as a full time employee.
Trustee Seiden moved, seconded'by Trustee
Benton, to waive the competitive bidding process and award the contract for 2005 Parkway Tree
Trimming to Sawvell Tree Service at the quoted unit prices, on an as- needed basis, up to the
budgeted amount of $40,000. The motion passed by the following vote:
AYES: Benton, Feldman, Seiden, Struthers, Wylie (5)
NAYS: None (0)
ANALYSIS AND AWARD OF BID FOR Three sealed bids for 2005 Parkway Tree Removal
PARKWAY TREE REMOVAL were opened and publicly read on June 3, 2005.
Sawvell Tree Service had the lowest bid.
Trustee Benton moved, seconded by Trustee Wylie,
to award the contract for 2005 Parkway Tree Removal to Sawvell Tree Service at the quoted unit
prices, on an as- needed basis, up to the budgeted amount of $12,000. The motion passed by the
following vote:
AYES: Benton, Feldman, Seiden, Struthers, Wylie (5)
NAYS: None (0)
ANALYSIS AND AWARD OF BID FOR Five sealed bids for a 2 -wheel drive pickup truck
2 -WHEEL DRIVE PICKUP TRUCK were opened and publicly read on June 10, 2005.
Bill Stasek Chevrolet had the lowest bid.
Board of Trustees meeting
June 20, 2005
Page 6 of 6
Trustee Wylie moved, seconded by Trustee Benton, to award the
bid for a new 2006 Chevrolet 2 -wheel drive truck with an 8 -foot pickup body to Bill Stasek
Chevrolet in an amount not to exceed $16,558.52. The motion passed by the following vote:
AYES: Benton, Feldman, Seiden, Struthers, Wylie (5)
NAYS: None (0)
PRAISE TO PUBLIC WORKS
with a water main shut off.
RED WALLS
DISCUSSION
Trustee Feldman praised the Public Works
Department for their prompt response and action
TrusteeWylie noted that Red Walls, a Deerfield
rock group appeared on the Conan O'Brien Show.
TRUSTEE IN THE TOWN Trustee Seiden reported that Trustee in the Town
will be held this Saturday at the Farmer's Market.
Trustee Seiden and Trustee Struthers will attend from 9:00 a.m. to noon.
FINE ARTS FESTIVAL Mayor Harris thanked the Fine Arts Commission
for hosting the Fine Arts Festival last weekend and
Phil Kiraly for his work on the project.
Mayor Harris announced that there will be a
committee of the whole meeting in the conference room immediately following this meeting.
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