06/06/2005June 6, 2005
The regular meeting of the Board of Trustees of the Village of Deerfield was called,to order
by Mayor Harris in the council chamber of the village hall on Monday, June 6, 2005 at 7:38 P.M.
The Clerk called the roll and announced that the following were:
Present: Steve Harris, Mayor
Robert Benton
Michelle Feldman
Harriet Rosenthal
William Seiden
Barbara Struthers
Matthew Wylie
and that a quorum was present and in attendance. Also present were Village Attorney Peter.
Coblentz and Village Manager Robert Franz.
PLEDGE OF ALLEGIANCE Mayor Harris asked Dr. Audrey Gordon from the
Faith in Action Council of Lake County to lead those
in attendance in reciting the Pledge of Allegiance. Dr. Gordon offered background information on
volunteer services provided by the organization.
APPROVAL OF MINUTES Trustee Benton made a motion to approve the
minutes of the May 16, 2005 Board of Trustees
meeting. Trustee Wylie seconded the motion. The motion passed, with all trustees voting in favor;
with the exception of Trustee Rosenthal, who abstained.
BILLS AND PAYROLL Trustee Wylie made a motion to approve the Bills and
Payroll dated June 6, 2005. Trustee Benton seconded
the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal Seiden, Struthers, Wylie (6)
NAYS: None (0)
PUBLIC COMMENT There was no public comment on non- agenda items.
REPORT AND RECOMMENDATION
OF BOARD OF ZONING APPEALS RE
REQUEST OF EMILY AND CRAIG
SANDBERG, 1104 SOMERSET AVE.
FOR RELIEF FROM THE ZONING
ORDINANCE TO PERMIT THE
ENCROACHMENT OF A FRONT
PORCH ROOF STRUCTURE INTO
THE 29' REQUIRED FRONT YARD
REPORTS
A public hearing was held on May 3, 2005 to
consider the request of the petitioners for a variation
to allow the construction of a front porch roof
structure that would encroach approximately 5'
into the 29' front yard required by the established
setbacks section of the zoning ordinance. The BZA
approved the petition by a vote of 4 to 1.
After a brief discussion, Trustee Seiden moved,
seconded by Trustee Feldman, to accept the report and
Board of Trustees
June 6, 2005
Page 2 of 7
recommendation of the Board of Zoning Appeals and to direct preparation of an ordinance. The
motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
REQUEST FOR SPECIAL USE AND The Board of Trustees tabled this request at the
OTHER ACTIONS NECESSARY TO 5/16/05 meeting. Trustee Wylie moved, seconded by
PERMIT THE ESTABLISHMENT OF A Trustee Benton, to remove the matter from the table.
BANK WITH A DRIVE - THROUGH AT The motion passed unanimously.
401 LAKE COOK ROAD (NATIONAL
CITY BANK AND LAKE COOK PLAZA Tony Burgoyne, GPD Group, explained that they
made some changes since the last meeting. The
proposed plan includes 360 degree access on all four sides of the site for fire access. The elevation
of the canopy has been raised to allow 12' 6" vertical clearance necessary for emergency vehicle
circulation. The site plan now complies with all Village setback requirements except the one way
directional aisle space. The proposed 15' 6" and 16' 4" wide aisle widths have been reviewed by
Metro Transportation and found acceptable.
Trustees expressed some concern about only having
egress and ingress from one location at Lake Cook Road. Trustee Wylie suggested engaging in a
traffic study for the center, since the Village is looking at the entire center, not just the bank. He
believes that a traffic study is necessary to determine the best location for the inter - parcel access.
Mr. Burgoyne explained the requested variations:
a Reducing the aisle width for one -way traffic from 18' wide to 16' 4" and 15' 6" resulting in
the loss of two spaces.
a The size of the signage for the proposed ground sign is 25' instead of 16' because the
Village calculates square footage based on the entire size of the sign including the sign base.
a A text amendment is required to allow a drive -thru ATM as a special use in the C -2
Outlying Commercial District.
a Reducing the 4' high landscape benn along the north property line. The proposed mature
height would be a )3 .5' high evergreen shrub. The petitioners believe this provides sufficient
screening because the bank is situated 3' — 5' lower than Lake Cook Road.
a The overall parking count has gone from 781 to 779 for the PUD.
Trustees discussed the aisle width and concluded that
12 spaces should be removed for traffic flow and safety reasons.
Bruce Bachman, co -owner of Lake Cook Plaza,
explained that they are in dialogue with Deerbrook Mall representatives and have reached a
tentative agreement on a cross connection. He said that it will take months to get written
documentation. Lake Cook Partners has agreed to put money in escrow for construction costs and
hope to obtain quick approval. The board agreed that every effort would be made to complete the
traffic study b by the July 5 "' village board meeting.
Board of Trustees
June 6, 2005
Page ' of 7
Trustee Wylie moved to accept the Plan Commission's
recommendation for a special use and other actions necessary to permit the establishment of a bank
with a drive - through at 401 Lake Cook Road and to direct preparation of an ordinance. The special
use is contingent upon completion, review and acceptance of a village funded traffic study for the
inter - parcel access between Deerbrook Mall and Lake Cook Plaza. Trustee Rosenthal seconded the
motion.
David Marx, Plan Commission member, expressed his
concern about a cross connection since it may create cut through traffic, which may be detrimental
to both centers.
The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers; Wylie (6)
NAYS: None (0)
REPORT AND RECOMMENDATION
OF THE PLAN COMMISSION FOR A
SPECIAL USE FOR A RETAIL
FURNITURE STORE OVER 10,000 S.F.,
A SIGN MODIFICATION, AND AN
AMENDMENT TO SIGN CRITERIA
FOR REC ROOM FURNITURE AND
GAMES IN CADWELLS CORNERS
The Plan Commission held a public hearing on
May 12`x'. It is their recommendation that Cadwells
Corners and Rec Room Furniture and Games'
request for a furniture store at Cadwells Corners be
approved. Specifically the Plan Commission voted
to approve:
• A special use for a retail store with a gross floor area of more than 10,000 square feet in area.
• A sign modification to permit the proposed west wall sign to be located above the roof deck of
the building.
• An amendment to the sign criteria to allow the letters to be taller than allowed by the sign
criteria for the shopping center.
Trustees were enthusiastic about the proposed use.
Trustee Wylie moved for acceptance of the Plan Conunission's report and recommendation for Rec
Room Furniture and Games and to direct preparation of an ordinance. Trustee Benton seconded the
motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
CONSENT AGENDA
RESOLUTION R -05 -09 APPROVING A resolution allowing the closure of Waukegan Road
THE CLOSURE OF A PORTION OF from the intersection of Waukegan Road and Osterman
WAUKEGAN ROAD FOR THE 4TH Avenue north to Greenwood Avenue for the annual
OF JULY PARADE. Fourth of July Parade on Monday, July 4"'.
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June 6, 2005
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Trustee Struthers moved, seconded by Trustee Seiden,
to adopt the resolution. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
ORDINANCE 0 -05 -23 CONSENTING An ordinance approving the addition of Round Lake
TO THE VILLAGES OF ROUND LAKE Heights and Island Lake to become members of
HEIGHTS AND ISLAND LAKE AS SWALCO without paying a late fee.
ADDITIONAL MEMBERS OF THE
SOLID WASTE AGENCY OF LAKE Trustee Struthers moved to waive the First Reading of
COUNTY, ILLINOIS ( SWALCO) the ordinance. Trustee Wylie seconded the motion.
The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
Trustee Wylie moved, seconded by Trustee Struthers,
to adopt the ordinance consenting to the Villages of Round Lake Heights and Island Lake as
additional members of the Solid Waste Agency of Lake County ( SWALCO) with no late fee. The
motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
OLD BUSINESS
AUTHORIZATION TO ACCEPT Staff is requesting authorization for extra work and
EXTRA WORK AND CHANGE change orders for Streetscape Phase III improvements.
AUTHORIZATIONS FOR The net change to the contract, including extra work
STREETSCAPE PHASE III CONTRACT and change orders, is $2,586.78 less than the original
WITH HOME TOWNE ELECTRIC. awarded amount.
Trustee Wylie moved, seconded by Trustee Struthers,
to accept the extra work and change authorizations for the Streetscape Phase III contract with Home
Towne Electric and approve the total value of completed work in the amount of $303,231.42. The
motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO ACCEPT Staff is requesting authorization for extra work and
EXTRA WORK AND CHANGE change orders for the Waukegan - Osterman intersection
AUTHORIZATIONS FOR WAUKEGAN- improvements. The net change to the contract,
OSTERMAN INTERSECTION including extra work and change orders, is $4,225.56
Board of Trustees
June 6, 2005
Page 5 of 7
IMPROVEMENTS CONTRACT WITH less than the original awarded amount.
CHICAGOLAND PAVING.
Trustee Benton moved, seconded by Trustee
Rosenthal, to accept the extra work and change authorizations for the Waukegan - Osterman
intersection improvements with Chicagoland Paving and approve the total value of completed work
in the amount of $544,663.96. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO ACCEPT Staff is requesting authorization for extra work and
EXTRA WORK AND CHANGE change orders for the 2004 Street Rehabilitation
AUTHORIZATIONS FOR THE 2004 Program. The net change to the contract, including
STREET REHABILITATION PROGRAM extra work and change orders, is $82,413.80 more than
WITH A -LAMP CONCRETE the original awarded amount. It was explained that,
CONTRACTORS. due to an accounting misunderstanding, additional
work was added to the contract, so more work was
completed than originally planned.
Trustee Wylie moved, seconded by Trustee Struthers,
to accept the work and change authorizations for the 2004 Street Rehabilitation Program with A-
Lamp Concrete Contractors and approve the total value of completed work in the amount of
$789,343.80. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO ACCEPT EXTRA Staff is requesting authorization for extra work and
WORK AND PAYMENT TO A -LAMP payment to A -Lamp Concrete Contractors for the
CONCRETE CONTRACTORS FOR Central Avenue water main. The net change to the
CENTRAL AVENUE WATER MAIN. contract, including extra work is $735.45 less than the
CONTRACT original awarded amount.
Trustee Benton moved, seconded by Trustee
Rosenthal, to accept the extra work authorizations, make payment to A -Lamp Concrete Contractors
for the Central Avenue water main, and approve the total value of completed work in the amount of
$568,679.03. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO PAY HOME
TOWNE ELECTRIC FOR SITE WORK
ON BANK FINANCIAL PROPERTY
IN CONNECTION WITH WAUKEGAN-
OSTERMAN INTERSECTION
IMPROVEMENT.
As part of the Waukegan - Osterman intersection
improvements, Bank Financial has provided an area of
763 square feet as right -of -way and permanent
easement. The village arranged for mitigating
improvements to be completed. Home Towne
Electric has completed the relocation and installation
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Board of Trustees
June 6, 2005
Page 6 of 7
of all lighting and electrical work on bank property.
The Director of Public Works and Engineering is recornniending authorization of payment to Horne
Towne Electric in the amount of $8,057.60.
Trustee Rosenthal moved, seconded by Trustee
Struthers, to authorize the payment to Home Towne Electric in the amount of $8,057.60. The
motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
NEW BUSINESS
ORDINANCE 0 -05 -24 AMENDING An ordinance amending the Wage and Salary Plan and
WAGE AND SALARY PLAN. establishing the compensation of officers and
employees for fiscal year 2005 -06 for the Village of
Deerfield. Mr. Franz explained that a 3.25% increase is being requested by the public works union.
Even though there is no settlement agreement, staff recommends the increase since it is the same
given to all non -union employees.
Trustee Rosenthal moved, seconded by Trustee
Struthers, to waive the first reading of the ordinance. The motion passed by a unanimous vote.
Trustee Wylie moved, seconded by Trustee
Struthers, to adopt the ordinance. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Se
NAYS: None (0)
AUTHORIZATION FOR MAYOR TO
SIGN COLLECTIVE BARGAINING
AGREEMENT WITH THE ILLINOIS
FRATERNAL ORDER OF POLICE
LABOR COUNCIL
;idea, Struthers, Wylie (6)
It was reported that the Village has reached agreement
with the Illinois Fraternal Order of Police Labor
Council. However, since a new Collective Bargaining
Agreement has not yet been signed by the police
union, this matter will be held over until the next
meeting.
ANALYSIS AND AWARD OF BID FOR Two sealed bids for a new G.V.W.R. dump truck were
NEW 36,220 G.V.W.R. DUMP TRUCK. opened and publicly read on May 27, 2005. The GMC
C8500 model year 2006 meets Village specifications.
After considering the trade -in of one 1994 Ford LN8000 dump truck with 10 -foot Baker snowplow,
Lake County Truck Sales in Waukegan had the lowest bid.
Trustee Wylie moved, seconded by Trustee Rosenthal,
to award the bid for a new 36,220 G.V.W.R. dump truck to Lake County Truck Sales in an amount
not to exceed $48,999.00 including trade -in. The motion passed by the following vote:
Board of Trustees
June 6, 2005
Page 7 of 7
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
AWARD OF CONTRACT FOR REPAIRS The Anaerobic Digester #I Pump is in need of repair.
TO ANAEROBIC DIGESTER #1 PUMP Five pump companies were contacted to quote on the
AT THE WASTEWATER work, and two quotes were received. It was
RECLAMATION FACILITY. recommended that the Board waive the competitive
bidding process and award the contract for repairs to
the anaerobic digester #1 "scum buster" pump at the wastewater reclamation facility to Illinois
Pump, Inc. in an amount not to exceed $13,183.
Trustee Seiden moved, seconded by Trustee Wylie, to
waive the competitive bidding process and authorize the pump repair by Illinois Pump, Inc. in an
amount not to exceed $13,183. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
DISCUSSION
• Trustee Rosenthal explained that since more services are being offered by banks, it is
possible that the village may need to amend the parking requirements for banks. She
recommended the Plan Commission be directed to look at the village's definition of banks
and report back to the Board.
• Trustee Benton asked that the Board consider potential regulations within the Village Center
District to make bank buildings more user friendly should they ever be converted to other
uses.
• Trustee Rosenthal reminded viewers of the art fair on 6/11 and 6/12, 10 A.M. — 5 P.M. in
downtown Deerfield, and Trustee Struthers reminded them about the Three Men and a
Truck food drive Saturday 6/11, 8 A.M. — 6 P.M. at ie high school.
ADJOURNMENT There be' g no furt lourned er business to discuss,
the n was ad at 9:30 P.M.
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