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12/20/2004December 20, 2004 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by the Village Manager in the Council Chamber of the Village Hall on Monday, December 20, 2004, at 7 :30 P.M. The Clerk called the roll and announced that the following were: Present: Jerry Kayne Harriet Rosenthal William Seiden Vernon Swanson Matthew Wylie Absent: Steve Harris, Mayor Robert Benton and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Village Manager Robert Franz. In the absence of the mayor, Trustee Swanson moved that Trustee Rosenthal serve as mayor pro tem for the meeting. Trustee Wylie seconded the motion. The motion passed unanimously PLEDGE OF ALLEGIANCE Joe Pugliese of the American Legion led those in attendance in reciting the Pledge of I Allegiance. APPROVAL OF MINUTES Trustee Kayne made a motion to approve the minutes of the December 6th Board of Trustees meeting and the December 13th Committee of the Whole meeting. Trustee Wylie seconded the motion. The motion passed unanimously. BILLS AND PAYROLL Trustee Wylie made a motion to approve the Bills and Payroll. Trustee Kayne seconded the motion. The motion passed by the following vote: AYES: Kayne, Rosenthal, Seiden, Swanson, Wylie (5) NAYS: None (0) TREASURER'S REPORT Bob Fialkowski presented highlights from the November Treasurer's Report. Sales tax received in November (for August sales) is a 13.4% increase over the same period last year, and the running total is 6.8% over a year ago. Building permit revenue is also strong. As of November 30, 2004, 100% of available cash was invested at an estimated average interest rate of 3.00% compared to an average rate of 2.10% for the 90 -day Treasury Bill. PUBLIC COMMENT There was no public comment on non agenda items. L_I 1 u 1 Board of Trustees Meeting December 20, 2004 Page 2 of 6 CONSENT AGENDA ORDINANCE 0 -04 -70 REQUIRING FENCING An ordinance providing standards that AROUND EXCAVATIONS IN NON- Community Development personnel will use to RESIDENTIAL ZONING DISTRICTS determine if security measures around non- residential construction sites are adequate, or if additional measures need to be taken. Second Reading. ORDINANCE REZONING CERTAIN PROPERTIES AS P -1 PUBLIC LANDS DISTRICT AND AUTHORIZING AN AMENDMENT TO A SPECIAL USE TO PERMIT CERTAIN IMPROVEMENTS AND RENOVATIONS TO JEWETT PARK, DEERFIELD PARK DISTRICT An ordinance rezoning 803, 819, 825, 845 and 853 Hazel Avenue and 953 -955 and 969 Park Avenue from R -4 Single & Two Family Residential District to P -1 Public Lands District and authorizing an amendment to a special use to permit certain improvements and renovations to be made to Jewett Park by the Deerfield Park District. First Reading. Trustee Swanson moved for passage-of the Consent Agenda and adoption of the ordinance. Trustee Kayne seconded the motion. Michael Soler, 806 Hazel Avenue (which is directly across the street from Jewett Park), had a number of concerns about the proposed expansion of Jewett Park. These include the loss of the eleven homes from the tax rolls, the size of the proposed parking lot (bigger than necessary), the difficulty of turning out of the proposed parking lot (he would prefer cars exit onto Park Avenue), headlights which will shine into his home when cars leave the new parking lot, the apparent lack of traffic studies, the need for additional parking at the south end of Jewett park, potential water run off problems, the upcoming request for a cell tower, and others. rustee Kayne esponded to Mr. Soler that it would have been beneficial if he cou` a is comments directly to the park district at some earlier point in the process, as it is the job of the Village Board only to approve the land use. Tonight the park district is not in attendance to hear Mr. Soler's comments, but they will be made aware of them and asked to respond before the Second Reading of the ordinance takes place at the January 3rd Board meeting. The park district will be in attendance at that meeting. The motion for passage of the Consent Agenda and adoption of the ordinance passed by the following vote: AYES: Kayne, Rosenthal, Seiden, Swanson, Wylie (5) NAYS: None (0) OLD BUSINESS PETITION WITHDRAWN Mayor pro tem Rosenthal announced that the request of Cadwell's Corners and Newcastle Properties for a Walgreen's pharmacy with drive -thru to be located at Cadwell's Corners shopping center, which was to have been on tonight's agenda, has been withdrawn by the petitioners. Board of Trustees Meeting December 20, 2004 Page 3 of 6 ORDINANCE.0 -04 -71 APPROVING 2004 TAX LEVY, ORDINANCE 0 -04 -72 ABATING SERIES 1998 GENERAL OBLIGATION BONDS, AND ORDINANCE 0 -04 -73 ABATING SERIES 2003 GENERAL OBLIGATION REFUNDING BONDS An ordinance approving the 2004 property tax levy in the amount of $6,962,492, an ordinance abating Series 1998 General Obligation Refunding Bonds in the amount of $1,877,250, and an ordinance abating Series 2003 General Obligation Refunding Bonds in the amount of $474,258. The amount of the total net levy, including the library, is $4,610,984. Second Reading. Trustee Seiden expressed concern about increasing the Village's portion of the tax levy above the amount levied last year. The additional amount to be levied this year is $213,750. Trustee Seiden noted that the Village's expenditures are historically lower than budgeted, and based on expenditures made so far this year, it appears that this year will be no exception. He projects that even if $213,750 is taken from the surplus, the surplus will still be approximately $300,000 greater at the end of this fiscal year than it was at the end of last fiscal year. Trustee Seiden therefore made a motion to amend the levy, reducing the Village portion by $213,750. This will leave $2,390,250, the same amount levied last year. The total net levy including the library would then be $4,397,234. After commenting that the portion of the tax bill that is received by Village is quite small when compared to the school districts and some other entities, Trustee Swanson stated that it would be a mistake to take the $213,750 from the General Fund. A large surplus is needed to ensure that the Village will be able to pay for unforeseen disasters, equipment repairs and other unknown problems that may appear at any time. Mayor pro tem Rosenthal noted that Village residents do not bear the entire burden of a tax increase. Some of the taxes are paid by local corporations. Also, she feels that, as aboard, there should be a decision reached as to how much is a comfortable amount to have in reserve. Mayor pro tem Rosenthal noted that the Village is not building up its reserve as quickly as it has in the past, and she would not want the Village to ever be in a position to not have money in reserve when it is needed. After further discussion, the motion to amend the proposed ordinance by reducing the amount of the tax levy by $213,750 passed by the following vote: AYES: Kayne, Rosenthal, Seiden (3) NAYS: Swanson, Wylie (2) Trustee Swanson made a motion to adopt the amended ordinance and the two abatement ordinances. Trustee Kayne seconded the motion. The motion passed by the following vote: AYES: Kayne, Rosenthal, Seiden, Swanson, Wylie (5) NAYS: None (0) NEW BUSINESS REQUEST OF AMERICAN LEGION RE: As Deerfield's American Legion post does not CLASS D -1 LIQUOR LICENSE engage in the sale of alcoholic beverages at 1 1 1 Board of Trustees Meeting December 20, 2004 Page 4 of 6 their semi monthly meetings and occasional parties, they are requesting that they not be required to obtain a Class D liquor license as they have in the past. The village attorney has reviewed the matter and recommends that the request be granted. Trustee Seiden so moved. Trustee Wylie seconded the motion. The motion passed by the following vote: AYES: Kayne, Rosenthal, Seiden, Swanson, Wylie (5) NAYS: None (0) RESOLUTION R -04 -09 RE: DESIGNATION The Village Manager currently serves as the OF ILLINOIS MUNICIPAL RETIREMENT IMRF authorized agent. Since the Finance FUND (IMRF) AUTHORIZED AGENT Department is responsible for the tasks involved in the administration of the plan, including the filing of reports and correspondence, Mr. Fialkowski is recommending that he be designated as the official authorized agent. Mr. Franz concurs with the request. Trustee Swanson made a motion to adopt a resolution designating Mr. Fialkowski as the IMRF authorized agent. Trustee Wylie seconded the motion. The motion passed by the following vote: Trustee Wylie made a motion to approve the police department's request at a total cost not to exceed $41,229. Trustee Kayne seconded the motion. The motion passed by the following vote: AYES: Kayne, Rosenthal, Seiden, Swanson, Wylie (5) NAYS: None (0) AUTHORIZATION FOR PURCHASE OF RAW The raw. sewage pumps at the wastewater SEWAGE PUMPS FOR SANITARY TREATMENT reclamation facility have outlived their PLANT expected service life. They have been repaired numerous times and need to be replaced. Three proposals, which include three pumps and installation, were received. The Director of Public Works and Engineering requests authorization to AYES: Kayne, Rosenthal, Seiden, Swanson, Wylie (5) NAYS: None (0) AUTHORIZATION FOR PURCHASE AND Chief Sliozis is requesting authorization to INSTALLATION OF POLICE RADIO replace the police department's primary radio EQUIPMENT receivers and transmitters. The current ' equipment is approximately 30 years old and is starting to fail. The project is a budgeted item in the Vehicle and Equipment Replacement Fund and is scheduled for replacement in the current fiscal year. The request includes: • Authorization to purchase from United Radio Communications, Inc. two -way radio fixed equipment items totaling $24,729 (state bid price); • Authorization to purchase site management equipment from low bidder United Radio Communications, Inc. at a cost not to exceed $9,000; • Authorization to contract with United Radio Communications, Inc. to install the radio equipment and the site management equipment at a cost not to exceed $7,500. Trustee Wylie made a motion to approve the police department's request at a total cost not to exceed $41,229. Trustee Kayne seconded the motion. The motion passed by the following vote: AYES: Kayne, Rosenthal, Seiden, Swanson, Wylie (5) NAYS: None (0) AUTHORIZATION FOR PURCHASE OF RAW The raw. sewage pumps at the wastewater SEWAGE PUMPS FOR SANITARY TREATMENT reclamation facility have outlived their PLANT expected service life. They have been repaired numerous times and need to be replaced. Three proposals, which include three pumps and installation, were received. The Director of Public Works and Engineering requests authorization to Board of Trustees Meeting December 20, 2004 Page 5 of 6 purchase the equipment from low bidder Illinois Pump, Inc. at a cost not to exceed $53,986. Trustee Kayne made a motion to authorize the purchase from Illinois Pump, Inc. at a cost not to exceed $53,986. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Kayne, Rosenthal, Seiden, Swanson, Wylie (5) NAYS: None (0) RESOLUTION R -04 -10 RE: DEERFIELD'S In order to qualify for federal funding in the PARTICIPATION IN THE MULTI event of a natural disaster, it is necessary JURISDICTIONAL ALL NATURAL HAZARDS for each jurisdiction to participate in a MITIGATION TEAM Multi - Jurisdictional All- Natural Hazards Mitigation Team. Barbara Little explained that if the Village is to be a part of the Lake County Multi- Jurisdictional All Natural Hazards Mitigation Team, the Board must adopt a resolution to that effect. Mrs. Little would be appointed as the official representative of the Village of Deerfield. Trustee Swanson made a motion to adopt the resolution. Trustee Wylie seconded the motion. The motion passed by the following vote: AYES: Kayne, Rosenthal, Seiden, Swanson, Wylie (5) NAYS: None (0) nTCrr7QCT0M TREE ORDINANCE Trustee Seiden reported that the Residential Redevelopment Review Task Force meeting scheduled for next week has been postponed until January. Therefore, the tree ordinance that was to be presented to the Board in January will be delayed until February. KUDOS TO PUBLIC WORKS Trustee Wylie commended public works personnel who repaired a water main break near his home in the middle of a very cold night. Mr. Franz noted that with the very cold weather and lack of snow cover, the Village can expect more water main breaks. DEERFIELD'S REINDEER Mayor pro tem Rosenthal commented that this past Sunday morning, the reindeer at the Village's Holiday in the Plaza were featured on network television. VILLAGE HALL CLOSINGS and New Years holidays. Mr. Franz reported that Village Hall will be closed the next two Fridays for the Christmas ADJOURNMENT There being no further business to discuss, Trustee Seiden wished everyone happy holidays, and the meeting was adjourned at 8:30 p.m. 1 1 1 Board of Trustees Meeting December 20, 2004 Page 6 of 6 1 ATTEST: III II W =-7- 0.�, ON. 1 1