12/20/2004December 20, 2004
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by the Village Manager in the Council Chamber of the Village Hall
on Monday, December 20, 2004, at 7 :30 P.M. The Clerk called the roll and
announced that the following were:
Present: Jerry Kayne
Harriet Rosenthal
William Seiden
Vernon Swanson
Matthew Wylie
Absent: Steve Harris, Mayor
Robert Benton
and that a quorum was present and in attendance. Also present were Village
Attorney Peter Coblentz and Village Manager Robert Franz.
In the absence of the mayor, Trustee Swanson
moved that Trustee Rosenthal serve as mayor pro tem for the meeting. Trustee
Wylie seconded the motion. The motion passed unanimously
PLEDGE OF ALLEGIANCE Joe Pugliese of the American Legion led those
in attendance in reciting the Pledge of I
Allegiance.
APPROVAL OF MINUTES Trustee Kayne made a motion to approve the
minutes of the December 6th Board of Trustees
meeting and the December 13th Committee of the Whole meeting. Trustee Wylie
seconded the motion. The motion passed unanimously.
BILLS AND PAYROLL Trustee Wylie made a motion to approve the
Bills and Payroll. Trustee Kayne seconded the
motion. The motion passed by the following vote:
AYES: Kayne, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: None (0)
TREASURER'S REPORT Bob Fialkowski presented highlights from the
November Treasurer's Report. Sales tax
received in November (for August sales) is a 13.4% increase over the same period
last year, and the running total is 6.8% over a year ago. Building permit revenue
is also strong. As of November 30, 2004, 100% of available cash was invested at
an estimated average interest rate of 3.00% compared to an average rate of 2.10%
for the 90 -day Treasury Bill.
PUBLIC COMMENT There was no public comment on non agenda
items.
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Board of Trustees Meeting
December 20, 2004
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CONSENT AGENDA
ORDINANCE 0 -04 -70 REQUIRING FENCING An ordinance providing standards that
AROUND EXCAVATIONS IN NON- Community Development personnel will use to
RESIDENTIAL ZONING DISTRICTS determine if security measures around non-
residential construction sites are adequate,
or if additional measures need to be taken. Second Reading.
ORDINANCE REZONING CERTAIN
PROPERTIES AS P -1 PUBLIC LANDS
DISTRICT AND AUTHORIZING AN
AMENDMENT TO A SPECIAL USE TO
PERMIT CERTAIN IMPROVEMENTS AND
RENOVATIONS TO JEWETT PARK,
DEERFIELD PARK DISTRICT
An ordinance rezoning 803, 819, 825, 845 and
853 Hazel Avenue and 953 -955 and 969 Park
Avenue from R -4 Single & Two Family
Residential District to P -1 Public Lands
District and authorizing an amendment to a
special use to permit certain improvements
and renovations to be made to Jewett Park by
the Deerfield Park District. First Reading.
Trustee Swanson moved for passage-of the
Consent Agenda and adoption of the ordinance. Trustee Kayne seconded the motion.
Michael Soler, 806 Hazel Avenue (which is
directly across the street from Jewett Park), had a number of concerns about the
proposed expansion of Jewett Park. These include the loss of the eleven homes
from the tax rolls, the size of the proposed parking lot (bigger than necessary),
the difficulty of turning out of the proposed parking lot (he would prefer cars
exit onto Park Avenue), headlights which will shine into his home when cars leave
the new parking lot, the apparent lack of traffic studies, the need for additional
parking at the south end of Jewett park, potential water run off problems, the
upcoming request for a cell tower, and others.
rustee Kayne esponded to Mr. Soler that it
would have been beneficial if he cou` a is comments directly to the park
district at some earlier point in the process, as it is the job of the Village
Board only to approve the land use. Tonight the park district is not in
attendance to hear Mr. Soler's comments, but they will be made aware of them and
asked to respond before the Second Reading of the ordinance takes place at the
January 3rd Board meeting. The park district will be in attendance at that
meeting.
The motion for passage of the Consent Agenda
and adoption of the ordinance passed by the following vote:
AYES: Kayne, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: None (0)
OLD BUSINESS
PETITION WITHDRAWN Mayor pro tem Rosenthal announced that the
request of Cadwell's Corners and Newcastle
Properties for a Walgreen's pharmacy with drive -thru to be located at Cadwell's
Corners shopping center, which was to have been on tonight's agenda, has been
withdrawn by the petitioners.
Board of Trustees Meeting
December 20, 2004
Page 3 of 6
ORDINANCE.0 -04 -71 APPROVING 2004
TAX LEVY, ORDINANCE 0 -04 -72
ABATING SERIES 1998 GENERAL
OBLIGATION BONDS, AND ORDINANCE
0 -04 -73 ABATING SERIES 2003
GENERAL OBLIGATION REFUNDING BONDS
An ordinance approving the 2004 property tax
levy in the amount of $6,962,492, an ordinance
abating Series 1998 General Obligation
Refunding Bonds in the amount of $1,877,250,
and an ordinance abating Series 2003 General
Obligation Refunding Bonds in the amount of
$474,258. The amount of the total net levy,
including the library, is $4,610,984. Second Reading.
Trustee Seiden expressed concern about
increasing the Village's portion of the tax levy above the amount levied last
year. The additional amount to be levied this year is $213,750. Trustee Seiden
noted that the Village's expenditures are historically lower than budgeted, and
based on expenditures made so far this year, it appears that this year will be no
exception. He projects that even if $213,750 is taken from the surplus, the
surplus will still be approximately $300,000 greater at the end of this fiscal
year than it was at the end of last fiscal year. Trustee Seiden therefore made a
motion to amend the levy, reducing the Village portion by $213,750. This will
leave $2,390,250, the same amount levied last year. The total net levy including
the library would then be $4,397,234.
After commenting that the portion of the tax
bill that is received by Village is quite small when compared to the school
districts and some other entities, Trustee Swanson stated that it would be a
mistake to take the $213,750 from the General Fund. A large surplus is needed to
ensure that the Village will be able to pay for unforeseen disasters, equipment
repairs and other unknown problems that may appear at any time.
Mayor pro tem Rosenthal noted that Village
residents do not bear the entire burden of a tax increase. Some of the taxes are
paid by local corporations. Also, she feels that, as aboard, there should be a
decision reached as to how much is a comfortable amount to have in reserve. Mayor
pro tem Rosenthal noted that the Village is not building up its reserve as quickly
as it has in the past, and she would not want the Village to ever be in a position
to not have money in reserve when it is needed.
After further discussion, the motion to amend
the proposed ordinance by reducing the amount of the tax levy by $213,750 passed
by the following vote:
AYES: Kayne, Rosenthal, Seiden (3)
NAYS: Swanson, Wylie (2)
Trustee Swanson made a motion to adopt the
amended ordinance and the two abatement ordinances. Trustee Kayne seconded the
motion. The motion passed by the following vote:
AYES: Kayne, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: None (0)
NEW BUSINESS
REQUEST OF AMERICAN LEGION RE: As Deerfield's American Legion post does not
CLASS D -1 LIQUOR LICENSE engage in the sale of alcoholic beverages at
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Board of Trustees Meeting
December 20, 2004
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their semi monthly meetings and occasional parties, they are requesting that they
not be required to obtain a Class D liquor license as they have in the past. The
village attorney has reviewed the matter and recommends that the request be
granted.
Trustee Seiden so moved. Trustee Wylie
seconded the motion. The motion passed by the following vote:
AYES: Kayne, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: None (0)
RESOLUTION R -04 -09 RE: DESIGNATION The Village Manager currently serves as the
OF ILLINOIS MUNICIPAL RETIREMENT IMRF authorized agent. Since the Finance
FUND (IMRF) AUTHORIZED AGENT Department is responsible for the tasks
involved in the administration of the plan,
including the filing of reports and correspondence, Mr. Fialkowski is recommending
that he be designated as the official authorized agent. Mr. Franz concurs with the
request.
Trustee Swanson made a motion to adopt a
resolution designating Mr. Fialkowski as the IMRF authorized agent. Trustee Wylie
seconded the motion. The motion passed by the following vote:
Trustee Wylie made a motion to approve the
police department's request at a total cost not to exceed $41,229. Trustee Kayne
seconded the motion. The motion passed by the following vote:
AYES: Kayne, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: None (0)
AUTHORIZATION FOR PURCHASE OF RAW The raw. sewage pumps at the wastewater
SEWAGE PUMPS FOR SANITARY TREATMENT reclamation facility have outlived their
PLANT expected service life. They have been
repaired numerous times and need to be
replaced. Three proposals, which include three pumps and installation, were
received. The Director of Public Works and Engineering requests authorization to
AYES: Kayne, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: None (0)
AUTHORIZATION FOR PURCHASE AND
Chief Sliozis is requesting authorization to
INSTALLATION OF POLICE RADIO
replace the police department's primary radio
EQUIPMENT
receivers and transmitters. The current
'
equipment is approximately 30 years old and is
starting to fail. The project is
a budgeted item in the Vehicle and Equipment
Replacement Fund and is scheduled
for replacement in the current fiscal year. The
request includes:
• Authorization to purchase from
United Radio Communications, Inc. two -way radio
fixed equipment items totaling
$24,729 (state bid price);
• Authorization to purchase site
management equipment from low bidder United
Radio Communications, Inc. at
a cost not to exceed $9,000;
• Authorization to contract with
United Radio Communications, Inc. to install the
radio equipment and the site management
equipment at a cost not to exceed
$7,500.
Trustee Wylie made a motion to approve the
police department's request at a total cost not to exceed $41,229. Trustee Kayne
seconded the motion. The motion passed by the following vote:
AYES: Kayne, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: None (0)
AUTHORIZATION FOR PURCHASE OF RAW The raw. sewage pumps at the wastewater
SEWAGE PUMPS FOR SANITARY TREATMENT reclamation facility have outlived their
PLANT expected service life. They have been
repaired numerous times and need to be
replaced. Three proposals, which include three pumps and installation, were
received. The Director of Public Works and Engineering requests authorization to
Board of Trustees Meeting
December 20, 2004
Page 5 of 6
purchase the equipment from low bidder Illinois Pump, Inc. at a cost not to exceed
$53,986.
Trustee Kayne made a motion to authorize the
purchase from Illinois Pump, Inc. at a cost not to exceed $53,986. Trustee Seiden
seconded the motion. The motion passed by the following vote:
AYES: Kayne, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: None (0)
RESOLUTION R -04 -10 RE: DEERFIELD'S In order to qualify for federal funding in the
PARTICIPATION IN THE MULTI event of a natural disaster, it is necessary
JURISDICTIONAL ALL NATURAL HAZARDS for each jurisdiction to participate in a
MITIGATION TEAM Multi - Jurisdictional All- Natural Hazards
Mitigation Team. Barbara Little explained
that if the Village is to be a part of the Lake County Multi- Jurisdictional All
Natural Hazards Mitigation Team, the Board must adopt a resolution to that effect.
Mrs. Little would be appointed as the official representative of the Village of
Deerfield.
Trustee Swanson made a motion to adopt the
resolution. Trustee Wylie seconded the motion. The motion passed by the
following vote:
AYES: Kayne, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: None (0)
nTCrr7QCT0M
TREE ORDINANCE Trustee Seiden reported that the Residential
Redevelopment Review Task Force meeting
scheduled for next week has been postponed until January. Therefore, the tree
ordinance that was to be presented to the Board in January will be delayed until
February.
KUDOS TO PUBLIC WORKS Trustee Wylie commended public works personnel
who repaired a water main break near his home
in the middle of a very cold night. Mr. Franz noted that with the very cold
weather and lack of snow cover, the Village can expect more water main breaks.
DEERFIELD'S REINDEER Mayor pro tem Rosenthal commented that this
past Sunday morning, the reindeer at the
Village's Holiday in the Plaza were featured on network television.
VILLAGE HALL CLOSINGS
and New Years holidays.
Mr. Franz reported that Village Hall will be
closed the next two Fridays for the Christmas
ADJOURNMENT There being no further business to discuss,
Trustee Seiden wished everyone happy holidays,
and the meeting was adjourned at 8:30 p.m.
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Board of Trustees Meeting
December 20, 2004
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ATTEST:
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