11/15/2004November 15, 2004
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Harris in the Council Chamber of the Village Hall on
Monday, November 15, 2004, at 7:30 P.M. The Clerk called the roll and announced
that the following were:
Present: Steve Harris, Mayor
Robert Benton
Harriet Rosenthal
William Seiden
Vernon Swanson
Matthew Wylie
Absent: Jerry Kayne
and that a quorum was present and in attendance. Also present were Village
Attorney Peter Coblentz and Assistant to the Village Manager Philip Kiraly.
PLEDGE OF ALLEGIANCE Joe Pugliese, Commander of Deerfield's
American Legion chapter, Plan Commission
member, and co- president of the senior men's club, led those in attendance in
reciting the Pledge of Allegiance.
GET WELL WISHES Mayor Harris wished a speedy recovery to
Village Manager Bob Franz, who is at home
convalescing from eye surgery.
APPROVAL OF MINUTES Trustee Wylie made a motion to approve the
minutes of the previous meeting. Trustee
Seiden seconded the motion. The motion passed unanimously.
BILLS AND PAYROLL Trustee Rosenthal made a motion to approve the
Bills and Payroll. Trustee Wylie seconded the
motion. The motion passed by the following vote:
AYES: Benton, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: None (0)
TREASURER'S REPORT Bob Fialkowski presented highlights from the
October Treasurer's Report. Sales tax
received in October (for July sales) is a 9.9% increase over the same period last
year. Water sales have also been strong. As of October 31, 2004, 100% of
available cash was invested at an estimated average interest rate of 2.93%
compared to an average rate of 1.78% for the 90 -day Treasury Bill.
PUBLIC COMMENT There was no public comment on non - agenda
items.
REPORTS
REPORT OF THE FINE ARTS COMMISSION Maer Davis, Chairperson of the Fine Arts
REQUESTING APPROVAL OF A REVISION Commission, was in attendance to request that
Board of Trustees Meeting
November 15, 2004
Page 2" of- 6
TO THE CONTRACT WITH D &W EVENTS TO the date of the 2005 Festival of Fine Arts be
CHANGE THE DATE OF THE FESTIVAL OF changed from the Memorial Day weekend to June
FINE ARTS 11 and 12. The request comes from D &W Events
on behalf of the artists, who are hoping the
weather for these dates will be better than the rain they have encountered for
previous shows in Deerfield. Mr. Davis noted that there are no other suburban art
fairs scheduled for that weekend.
Trustee Seiden moved to approve the change of
date for the Festival of Fine Arts to June 11 and 12. Trustee Benton seconded the
motion. The motion passed unanimously.
Mr. Davis then briefly updated the Board on
the progress of the Centennial Sculpture.
ORDINANCE 0 -04 -63 AUTHORIZING A
WALL SIGN FOR BUILDING NINE IN
PARKWAY NORTH CENTER AS AN
AMENDMENT TO THE APPROVED SIGNAGE
PLAN FOR PARKWAY NORTH CENTER AND
APPROVING A SPECIAL USE FOR A
CAFETERIA IN BUILDING NINE (CARR
AMERICA
CONSENT AGENDA
An ordinance authorizing a wall sign for the
Meridian Group in the Nine Parkway North
building and approving a special use for a
cafeteria in Building Nine. Second Reading.
ORDINANCE O =04 -64 AMENDING THE An ordinance amending the Zoning Ordinance to
ZONING ORDINANCE TO AUTHORIZE authorize private high schools as a Special
PRIVATE HIGH SCHOOLS AS A SPECIAL Use Planned Unit Development in the I -1
USE PLANNED UNIT DEVELOPMENT IN THE Office, Research and Restricted Industrial
I -1 OFFICE RESEARCH AND RESTRICTED District. Second Reading.
INDUSTRIAL DISTRICT ( CHICAGOLAND
JEWISH HIGH SCHOOL)
ORDINANCE 0 -04 -65 APPROVING A FINAL An ordinance approving
a final
development
DEVELOPMENT PLAN AND AUTHORIZING A
plan and authorizing a
special
use planned
SPECIAL USE PLANNED UNIT DEVELOP-
unit development for the
Chicagoland Jewish
MENT FOR THE CHICAGOLAND JEWISH
High School in the I -1
Office,
Research and
HIGH SCHOOL IN THE I -1 OFFICE,
Restricted Industrial
District.
Second
RESEARCH AND RESTRICTED INDUSTRIAL
Reading.
DISTRICT
ORDINANCE 0 -04 -66 AMENDING ARTICLE An ordinance amending Article 9.02 -C of the
9.02 -C OF THE ZONING ORDINANCE TO zoning ordinance to authorize signage for
AUTHORIZE SIGNAGE FOR PRIVATE HIGH private high school facilities in the I -1
SCHOOL FACILITIES IN THE I -1 OFFICE Office, Research and Restricted Industrial
RESEARCH AND RESTRICTED INDUSTRIAL District. Second Reading.
DISTRICT ( CHICAGOLAND JEWISH HIGH
SCHOOL
RESOLUTION R -04 -08 APPOINTING AN
ALTERNATE DIRECTOR TO THE SOLID
WASTE AGENCY OF LAKE COUNTY
4/30/05.
Due to the resignation of Diane Mikula, who
served as alternate director to SWALCO, staff
is recommending that Philip Kiraly be named
alternate director for the term ending
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Board of Trustees Meeting
November 15, 2004
Page 3 of 6
Trustee Seiden moved for passage of the
Consent Agenda and adoption of the ordinances. Trustee Swanson seconded the
motion. The motion passed by the following vote:
AYES: Benton, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: None (0)
Trustee Benton recommended to Richard
Schoenstadt, attorney for Chicagoland Jewish High School, that he or another CJHS
representative be involved in upcoming discussions regarding the Lake Cook Road
improvement project.
OLD BUSINESS
There was no Old Business on this agenda.
NEW BUSINESS
ORDINANCE 0 -04 -67 TEMPORARILY Chief Sliozis reported that, due to the
AMENDING NUMBER OF AUTHORIZED absence (expected to be extended) of an
PERSONNEL FOR POLICE DEPARTMENT injured officer, he is requesting author-
ization to temporarily amend Chapter 2,
Article 9, Section 2 -102 of the Village Code to-increase the number of patrol
officers from 28 to 29. The amendment would allow the hiring and training of one
additional officer, who would fill the vacancy caused by the injured officer.- The
number of patrol officers would revert back to 28 with the retirement of any sworn
member of the department. Chief Sliozis asked for a waiver of the rules so the
ordinance could be passed on First Reading, which would expedite the hiring
process.
Trustee Wylie moved for a waiver of the rules.
Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: None (0)
Trustee Rosenthal moved for adoption of the
ordinance. Trustee Wylie seconded the motion. The motion passed by the following
vote:
AYES: Benton, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: None (0)
AUTHORIZATION TO SIGN RECIPROCAL Chief Sliozis is requesting authorization to
REPORTING AGREEMENT WITH DEERFIELD enter into a reciprocal reporting agreement
HIGH SCHOOL DISTRICT 113 between the Police Department and Township
High School District 113. The agreement will
allow for the reciprocal reporting of criminal offenses committed by students.
Protocol has already been established that will allow for the lawful and timely
exchange of such information. The department has had a similar agreement with the
school district since December 2002. Recent changes in state statute now.allow
for the reporting of ordinance violations, and the agreement reflects that change.
Board of Trustees Meeting
November 15, 2004
Page 4 of 6
Trustee Benton moved to authorize Chief
Sliozis to sign the agreement. Trustee Rosenthal seconded the motion. The motion
passed by the following vote:
AYES: Benton, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: None (0)
ORDINANCE REPEALING SECTION 15 -3 Illinois Statute 20 ILCS 301/55 -15 prohibits
OF THE MUNICIPAL CODE OF THE municipalities from enforcing any law that
VILLAGE OF DEERFIELD includes being intoxicated as the sole basis
of an offense. Section 15 -3 of the Municipal
Code, "Intoxication ", was enacted prior to the current statute and is now
unenforceable. Therefore Chief Sliozis is recommending that an ordinance be
adopted repealing it. He noted that driving under the influence of alcohol (DUI)
is excluded from Illinois Statute 20 ILCS 301/55 -15.
This will stand as a First Reading.
AUTHORIZATION TO AWARD CONTRACT The Engineering Department requested and
FOR THE AMBLESIDE- DIMMEYDALE WATER received proposals from three consultants to
MAIN PROJECT design a replacement water main serving
approximately 50 homes in the Village. The
project, known as the Ambleside - Dimmeydale water main project, will be constructed
in the summer of 2005. It will be funded solely with Village water funds. Mrs.
Little recommends that the contract be awarded to Clark Dietz, which submitted the
lowest proposal in the amount of $36,925. Mrs. Little noted that consultant
services will also be needed during construction but will be awarded at a later
date.
Trustee Rosenthal made a motion to award the
contract to Clark Dietz for an amount not to exceed $36,925. Trustee Benton
seconded the motion. The motion passed by the following vote:
AYES: Benton, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: None (0)
Mrs. Little then briefly updated the Board on
the progress of the pedestrian bridge, the Osterman /Waukegan intersection, and
other Village projects.
AUTHORIZATION TO PREPARE AN The Construction Management Ordinance requires
ORDINANCE TO REQUIRE FENCING AROUND security fencing around construction sites in
EXCAVATIONS IN NON- RESIDENTIAL residential zoning districts; however, there
AREAS is no such requirement for security fencing
around excavations in non - residential zoning
districts. It has been the practice of building department personnel to require
commercial construction projects, on a case -by -case basis, to implement
appropriate security measures when they deem it necessary; however, there is no
express authority for that practice. Trustee Seiden is recommending that an
ordinance be prepared to expressly authorize the building department to require
appropriate security measures around non - residential construction excavation sites
when they deem it necessary or appropriate for public safety.
Trustee Wylie suggested that the ordinance be
expanded to include the Village's own projects. This was discussed, with Mr.
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Board of Trustees Meeting
November 15, 2004
Page 5 of 6
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Coblentz recommending against the Village legislating its own conduct. It was
decided that Mr. Coblentz will draft the ordinance as he thinks appropriate, and
the Board may discuss it and ask for changes at the next meeting.
Trustee Benton moved to authorize preparation
of the ordinance. Trustee Wylie seconded the motion. The motion passed by the
following vote:
AYES: Benton, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: None (0)
ORDINANCE ESTABLISHING THE Mayor Harris explained that a new commission,
COMMUNITY RELATIONS COMMISSION to be called the Community Relations
Commission, will combine the Youth Council and
the Human Relations Commission, which have overlapping responsibilities. Jerry
Witkovsky, currently chairperson of the Human Relations Commission, will chair the
new Community Relations Commission.
Mr. Witkovsky
the decision to combine the two groups, input was
the school districts, the park district and other
having a commission that focuses on families woul,
multiple groups that each focus on one particular
function of the new commission will be to provide
volunteerism in the community.
reported that, prior to making
sought from representatives of
groups. It was agreed that
I be preferable to having
segment of the population. One
a central address for
Trustees discussed the proposed new
commission. Trustee Rosenthal commented that the Human Relations Commission had
as one of its duties to consider subsidies for low income senior citizens.
Trustees agreed that this function should be a duty of the Community Relations
Commission. After further discussion it was agreed that Mr. Coblentz will provide
a revised ordinance for discussion at the next meeting.
Mayor Harris noted that a draft mission
statement will be included in the next distribution.
This will stand as a First Reading.
REQUEST FOR ADDITION OF A POSITION The Finance Department has been recruiting to
CLASSIFICATION TO THE SALARY fill a newly created accountant position that
SCHEDULE was created by the vacancy in the Financial
Secretary position. It was initially thought
that the salary range that serviced the Financial Secretary position would suffice
to attract a qualified candidate, but this was not the case. Accordingly Mr.
Fialkowski is requesting the addition of the position of Accountant to the salary
schedule with an FQE of $63,109. A candidate with significant municipal
accounting experience has been identified who could be hired within that salary
range. This change will not increase the number of authorized employees and, due
to the vacancy in the position, there is sufficient budget available to hire the
person without an increase in appropriation.
Trustee Benton made a motion to approve the
Finance Director's request to create the new position classification to the salary
schedule. Trustee Wylie seconded the motion. The motion passed by the following
vote:
Board of Trustees Meeting
November 15, 2004
Page 6 of 6
AYES: Benton, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: None (0)
DISCUSSION
REFLECTIVE WEAR Mayor Harris reminded trustees that at the
last meeting he had instructed the Village
Attorney to prepare an ordinance requiring residents using the streets after dark
or before dawn to wear reflective clothing. After further consideration, however,
it has been decided that instead of legislating compliance, the Village will
initiate an aggressive educational campaign about the advantages of reflective
wear. In addition, the police department may purchase reflective items to offer
to residents at cost.
ECUMENICAL SERVICE Mr. Swanson reported that this year's
Thanksgiving service will be held at the Zion
Lutheran Church on November 24th at 7:30 p.m.
LEAF PICK UP Trustee Rosenthal reminded residents that the
Village's leaf pick up program ends this week.
After this week, bagged leaves will be picked up by Onyx.
ADJOURNMENT There being no ther business to discuss,
Mayor Harris j urned the meeting at 8:28
p.m.
ATTEST:
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yor
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