10/18/2004October 18, 2004
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Harris in the Council Chamber of the Village Hall on
Monday, October 18, 2004, at 7:30 P.M. The Clerk called the roll and announced
that the following were:
Present: Steve Harris, Mayor
Jerry Kayne
Harriet Rosenthal
William Seiden
Vernon Swanson
Matthew Wylie
Absent: . Robert Benton
and that a quorum was present and in attendance. Also present were Village
Attorney Peter Coblentz and Assistant to the Village Manager Philip Kiraly.
PLEDGE OF ALLEGIANCE State Representative Karen May led those in
attendance in reciting the Pledge of
Allegiance. She then briefly discussed her activities in Springfield, noting that
gaming issues and medical malpractice are issues that will be coming up at the
veto session in November.
APPROVAL OF MINUTES Trustee Rosenthal made a motion to approve the
minutes of the previous meeting. Trustee
Wylie seconded the motion. The motion passed unanimously.
BILLS AND PAYROLL Trustee Wylie made a motion to approve the
Bills and Payroll. Trustee Swanson seconded
the motion. The motion passed by the following vote:
AYES: Kayne, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: None (0)
TREASURER'S REPORT Bob Fialkowski presented highlights from the
September Treasurer's report. Sales tax
received in September (for June sales) is an 8.3% increase over the same period
last year. This is the sixth month in a row that the increase has been about 10%
higher than the same period the prior year. Building permit revenue is strong.
Hotel tax is doing somewhat better than it has been. As of September 30, 2004,
100% of available cash was invested at an estimated average interest rate of 2.9%
compared to an average rate of 1.57% for the 90 -day Treasury Bill.
PUBLIC COMMENT (1) Sue Szymonik, 900 Poplar Lane, appeared on
behalf of the residents of her street, as well
as Elm Street and Locust Street, to express concern about the continuous heavy
truck traffic they have experienced in their neighborhood the past few months.
These trucks, which are delivering gravel and concrete for various street projects
to the storage area on Hackberry, start early in the morning, make noise and
pollution, go too fast, are a safety hazard to children going to school, and are
destroying the tranquility of the neighborhood. 0
Board of Trustees Meeting
October 18, 2004
Page 2 of 6
The board spent several minutes discussing the
situation with Mrs. Little and Mrs. Szymonik in an effort to find a way to balance
savings to the Village with disruption to the neighborhood. Mayor Harris
commented that there should be no tolerance for starting early or for speeding,
and he urged Mrs. Little and Mrs. Szymonik to get together to discuss the matter
further.
(2) Marc Brown, 1557 Oakwood Place, was in
attendance to encourage board members to support the non - binding library
referendum that is coming up. There will be an opportunity later to vote against
it if the plans are unsatisfactory. Mr. Brown commented that residents should not
have to choose between the school district and the library. A way can be found to
pay for the library. Perhaps private donations can be solicited.
(3) Lisa Kent, 1419 Linden, was in attendance
to promote building a recreation center on the site of the former Woodland School.
She feels a recreation center is needed and would be a better use of the property
than the middle school gymnasium being proposed by the park district. Mrs. Kent
distributed a plan for the center. The plan, which was designed by a local
architect who donated his services, calls for an indoor pool, a fitness center, an
indoor track, multi purpose rooms and other facilities,.at a projected cost of
$14,000,000. Mrs. Kent noted that the proposed recreation center would be a park
district project and that her visit to the board is for informational purposes
only. She encouraged people to visit the website to learn more about the plan.
REPORTS
REPORT AND RECOMMENDATION.OF PLAN The Plan Commission held a workshop meeting on
COMMISSION RE REQUEST FOR APPROVAL September 23rd to consider the request of
OF A FINAL DEVELOPMENT PLAN FOR THE Chicagoland.Jewish High School for approval of
CHICAGOLAND JEWISH HIGH SCHOOL, the final development plan for their facility
1095 LAKE COOK ROAD proposed for 1095 Lake Cook Road. It is the
recommendation of the Plan Commission that the
petitioner's final development plan is in substantial conformance to the
previously approved preliminary development plan and that the final development
plan be approved. The motion to approve the plan passed 6 -0.
Attorney Richard Schoenstadt and members of
the development team were in attendance to respond to questions from the Board,
but there were none. Mr. Schoenstadt then requested that, following a precedent
made by the Village for other not - for - profit entities which have undertaken
construction projects in the Village, the building permit fees be waived and the
amount of the letter of credit be reduced from 110% to 20 %. This would reduce the
required amount to $380,000. He also requested the Village's permission to defer
the letter of credit until site work is scheduled to begin. In response to a
Mrs. Little responded that this year
is unique
in that
one contractor has the contract for both the street rehabilitation
program
and the
concrete pavement patching program. Having both contracts gives
the
contractor the opportunity to recycle concrete and other materials at the
storage
yard, then immediately reuse it. This has saved the Village over $30,000
in the
cost of
aggregates so far this year. Unfortunately, it does cause a lot
of truck
traffic
on the few streets that lead to the Hackberry site.
The board spent several minutes discussing the
situation with Mrs. Little and Mrs. Szymonik in an effort to find a way to balance
savings to the Village with disruption to the neighborhood. Mayor Harris
commented that there should be no tolerance for starting early or for speeding,
and he urged Mrs. Little and Mrs. Szymonik to get together to discuss the matter
further.
(2) Marc Brown, 1557 Oakwood Place, was in
attendance to encourage board members to support the non - binding library
referendum that is coming up. There will be an opportunity later to vote against
it if the plans are unsatisfactory. Mr. Brown commented that residents should not
have to choose between the school district and the library. A way can be found to
pay for the library. Perhaps private donations can be solicited.
(3) Lisa Kent, 1419 Linden, was in attendance
to promote building a recreation center on the site of the former Woodland School.
She feels a recreation center is needed and would be a better use of the property
than the middle school gymnasium being proposed by the park district. Mrs. Kent
distributed a plan for the center. The plan, which was designed by a local
architect who donated his services, calls for an indoor pool, a fitness center, an
indoor track, multi purpose rooms and other facilities,.at a projected cost of
$14,000,000. Mrs. Kent noted that the proposed recreation center would be a park
district project and that her visit to the board is for informational purposes
only. She encouraged people to visit the website to learn more about the plan.
REPORTS
REPORT AND RECOMMENDATION.OF PLAN The Plan Commission held a workshop meeting on
COMMISSION RE REQUEST FOR APPROVAL September 23rd to consider the request of
OF A FINAL DEVELOPMENT PLAN FOR THE Chicagoland.Jewish High School for approval of
CHICAGOLAND JEWISH HIGH SCHOOL, the final development plan for their facility
1095 LAKE COOK ROAD proposed for 1095 Lake Cook Road. It is the
recommendation of the Plan Commission that the
petitioner's final development plan is in substantial conformance to the
previously approved preliminary development plan and that the final development
plan be approved. The motion to approve the plan passed 6 -0.
Attorney Richard Schoenstadt and members of
the development team were in attendance to respond to questions from the Board,
but there were none. Mr. Schoenstadt then requested that, following a precedent
made by the Village for other not - for - profit entities which have undertaken
construction projects in the Village, the building permit fees be waived and the
amount of the letter of credit be reduced from 110% to 20 %. This would reduce the
required amount to $380,000. He also requested the Village's permission to defer
the letter of credit until site work is scheduled to begin. In response to a
Board of Trustees Meeting
October 18, 2004
Page 3 of 6
question from Trustee Swanson, Mr. Schoenstadt commented that relief from
inspection fees is not being sought.
Trustee Rosenthal made a motion to accept the
Report and Recommendation of the Plan Commission to accept the final development
plan for the Chicagoland Jewish High School and to direct the village attorney to
prepare an ordinance. She further moved to waive the permit fees, to reduce the
letter of credit to 20 %, and to defer the letter of credit until site improvements
begin. Trustee Wylie seconded the motion. The motion passed by the following
vote:
AYES: Kayne, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: None (0)
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on
COMMISSION RE REQUEST FOR AMENDMENT September 23rd to consider a request from
TO A SIGN PLAN FOR PARKWAY NORTH Parkway North Center for an amendment to their
CENTER TO ALLOW A WALL SIGN FOR signage plan and approval of a special use to
BUILDING 9 AND APPROVAL OF A allow a cafeteria in Building 9. It is the
SPECIAL USE FOR A CAFETERIA IN recommendation of the Plan Commission that the
BUILDING 9 (CARR AMERICA) petitioner's request for an amendment to the
Parkway North Center sign plan to allow the
proposed wall sign for the Meridian Group in the Nine Parkway North building be
approved. The motion passed 6 -0. It is also the recommendation of the Plan
Commission that Parkway North Center's request for approval of a special use to
permit a cafeteria to be located in Building 9 be approved. The motion passed 5 -0
with one commissioner recusing.
Attorney Robert Gamrath was in attendance to
respond to questions from the Board regarding the proposals, but there were none.
Trustee Rosenthal made a motion to accept the
Report and Recommendation of the Plan Commission and to direct preparation of the
ordinances. Trustee Swanson seconded the motion. The motion passed by the
following vote:
AYES: Kayne, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: None (0)
Mr. Gamrath asked for a waiver of the second
reading of the ordinance since the tenant is scheduled to move in on November 19`.
The Board declined, however, stating that they have never allowed a waiver for a
commercial enterprise.
CONSENT AGENDA
ORDINANCE 0 -04 -61 AMENDING FISCAL An ordinance amending the 2003 -04 budget to
YEAR 2003 -04 BUDGET formally account for a $15,000 expenditure for
the Gooder barn relocation and $25,000 for the
payment made to the Chamber of Commerce to promote tourism. Second Reading.
ORDINANCE AMENDING AND REVISING An ordinance transferring $30,000 from the
THE ANNUAL BUDGET FOR THE INFRA- Infrastruture Replacement Fund - Street
STRUCTURE REPLACEMENT FUND Rehabilitation Account to the Infrastructure
Replacement Fund - Professional Services
Board of Trustees Meeting
October 18, 2004
Page 4 of 6
Engineering Account. The transferred funds would be used for the Street Pavement
Analysis Program awarded to Infrastructure Management Systems at the previous
Board meeting. First Reading.
Trustee Swanson moved for passage of the
Consent Agenda and adoption of the ordinance. Trustee Seiden seconded the motion.
The motion passed by the following vote:
AYES: Kayne, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: None (0)
DISCUSSION RE PEDESTRIAN
IMPROVEMENTS RELATIVE TO THE
DEERFIELD ROAD REHABILITATION
PROJECT
OLD BUSINESS
In a conference call this week among the
Village, Edwards & Kelsey, and Civiltech,
consensus was reached on which pedestrian
improvements on Deerfield Road should be
submitted for IDOT approval. They are:
• Chestnut Street - Pedestrian signals with crosswalks
• West of Jonquil - Pedestrian refuge island
• Pine Street - Crosswalk on the west side of the intersection with pedestrian
activated flashing lights
• Appletree Lane - Crosswalk on the east side of the intersection with pedestrian
activated flashing lights and .
• Wilmot Road - .Pedestrian signals with crosswalks.
Mrs. Little explained that, of the
improvements listed, those on Chestnut Street, to the west of Jonquil, and on
Wilmot Road are in the Deerfield Road improvement plan that was submitted to and
approved by the State. The Appletree crosswalk was submitted and approved by the
State as just a striped crosswalk, without pedestrian flashing lights. The
crosswalk at Pine Street is a totally new recommendation which would have to be
submitted to the State for their acceptance. Mrs. Little commented that it is a
concern of staff that designating a crossing at Appletree may result in school
children crossing there instead of at the signalized crossing (with crossing
guard) at Wilmot.
Mrs. Little requested Board direction to
authorize Civiltech Engineering to present the Pine Street improvements and the
Appletree Lane enhancements to IDOT for approval and to request funding.
Board members spent several minutes discussing
the proposal, especially the enhancements for Appletree, which some trustees
supported and others did not. It was agreed to present the entire proposal to
IDOT for approval, with the understanding that the Board will have an opportunity
before the project begins to reverse itself on the proposed Appletree enhancement.
DISCUSSION RE STREET LIGHT STUDY In September the Board awarded a contract to
IN CONNECTION WITH STRATFORD ROAD V3 Infrastructure Services (V31S) to complete
IMPROVEMENT PROJECT a study of the roadway and utilities along
Stratford between North Avenue and Greenwood.
Board of Trustees Meeting
October 18, 2004
Page 5 of 6
There is no public street lighting system on
Stratford Road. V3 Infrastructure Services proposes to complete a lighting study
on Stratford, if the Board is interested in investigating it, for a cost of
$1;400.
In addition, data collection for the roadway
and utilities study includes preparation of a questionnaire to be delivered to all
homeowners requesting information related to the location of their sump and gutter
discharges. As many homeowners will need assistance with gathering the
information, staff requested a proposal from V3IS for their staff to schedule and
attend a half -hour field meeting with.each homeowner during a one -week period.
The additional cost to conduct the investigation and attend the field meetings is
$3,475.
Trustee Wylie moved to award the contract to
V3 Infrastructure Services in an aggregate amount not to exceed $4,875. Trustee
Swanson seconded the motion. The motion passed by the following vote:
AYES: Kayne, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: None (0)
NEW BUSINESS
AUTHORIZATION TO RELEASE MINUTES The Illinois Open Meetings Act requires that
PURSUANT TO THE ILLINOIS OPEN elected boards review all minutes from closed
MEETINGS ACT sessions and make available for public
inspection those which no longer require
confidentiality. The village manager recommends releasing the minutes from
3/18/03, 11/3/03 and 4/12/04.
Trustee Wylie so moved. Trustee Seiden
seconded the motion. The motion passed unanimously.
AUTHORIZATION TO AWARD CONTRACT Three bids were received for sanitary sewer
FOR SEWER LINING lining rehabilitation in six sensitive areas
throughout the Village. All bids exceeded the
budgeted amount for the work; therefore, one or two locations will be removed.
Staff is recommending that the bidding procedures be waived and that the contract
be awarded to Visu -Sewer Clean & Seal, Inc. in an amount not to exceed the
budgeted amount of $80,000.
Trustee Swanson so moved. Trustee Rosenthal
seconded the motion. The motion passed by the following vote:
AYES: Kayne, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: None (0)
DISCUSSION
CHANGE IN POLLING LOCATION Mr. Kiraly announced that the polling location
for Precinct 429 has been changed. Voters in
that precinct will cast their ballots at St. Gregory's Episcopal Church, not at
the Wilmot Elementary School location printed in D- Tales.
Board of Trustees Meeting
October 18, 2004
Page 6 of 6
ADJOURNMENT There g n further business to discuss,
Tr e R en hal moved to adjourn the
meeting. Trustee Wylie seconded th motio The motion passed unanimously. The
meeting was adjourned at 9:05 p.m. 1
ATTEST:
Village Clerk
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