09/07/2004September 7, 2004
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Harris in the Council Chamber of the Village Hall on
Tuesday, September. 7, 2004, at 7:30 P.M. The Clerk called the roll and announced
that the following were:
Present: Steve Harris, Mayor
Robert Benton
Jerry Kayne
Harriet Rosenthal
William Seiden
Vernon Swanson
Matthew Wylie
and that a quorum was present and in attendance. Also present were Village
Attorney Peter Coblentz and Finance Director Robert Fialkowski.
PLEDGE OF ALLEGIANCE John Willman led those in attendance in
reciting the Pledge of Allegiance.
APPROVAL OF MINUTES Trustee Rosenthal commented that in the
section regarding amusement devices for
Brunswick bowling alley, the last sentence of the first paragraph should begin,
"She added that since a bowling alley in Buffalo Grove added video games.
Trustee Kayne noted that in the section regarding Trax, the name of one of the
petitioners- was misspelled. Trustee Rosenthal made a motion to approve the
minutes as amended. Trustee Wylie seconded the motion. The motion passed
unanimously.
BILLS AND PAYROLL Trustee Wylie made a motion to approve the
Bills and Payroll. Trustee Kayne seconded the
motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
PRESENTATION OF BERNARD FORREST Mayor Harris and former Mayor Bernard Forrest
PUBLIC SERVICE AWARD jointly presented the 2004 Bernard Forrest
Public Service Award to John Willman. Mr.
Willman is resigning from the Deerfield Cemetery Association after 25 years of
service. Mr. Willman, along with his wife and other family members, was in
attendance to accept the award.
PRESENTATION OF 25 YEAR EMPLOYEE Due to the illness of Village Manager Robert
SERVICE AWARD Franz, who is the recipient of the 25 year
Service award, the presentation will be
rescheduled to a subsequent meeting.
PUBLIC COMMENT Marc Brown, 1557 Oakwood Place, thanked the
Police Department for the help they recently
provided to his family with their infant seat. Regarding the proposed new
library, he commented that if the plan is a good one, Village residents will
support it. He suggested that private funds might be an option for paying some of
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Board of Trustees Meeting
September 7, 2004
Page 2 of 7
the cost. Lou Dauria, 845 Central, also came to comment about the proposed new
library, which he opposes. He feels a larger library is not needed and would be
an unnecessary expense.
REPORTS=
There were no reports on the Agenda for this meeting.
CONSENT AGENDA
ORDINANCE'0 -04 -46 APPROVING FRONT An ordinance approving a front yard variation
YARD VARIATION, ROSIN, 550 for Mr. and Mrs. Robert Rosin for their
BRIERHILL ROAD property at 550 Brierhill Road. The variation
will allow the petitioners to build a single
family residence with a front yard setback of 140' in lieu of the established
front yard setback of 175'. Second Reading.
ORDINANCE APPROVING A SPECIAL USE An ordinance approving a special use for Bizar
IN THE I -2B OUTLYING LIMITED Entertainment. If granted, the special use
INDUSTRIAL DISTRICT TO PERMIT THE will permit operation of a self improvement
ESTABLISHMENT OF A SELF IMPROVEMENT facility in Unit S at 151 S. Pfingsten Road
FACILITY AT 151 S. PFINGSTEN ROAD, (Deerbrook Commerce Center). First Reading.
BIZAR ENTERTAINMENT
ORDINANCE RE THREE WAY STOP AT
HAZEL AVENUE AND WILMOT ROAD
ORDINANCE AMENDING THE MUNICIPAL
CODE RE EXCAVATION DEPOSITS FOR
WORK IN THE RIGHT -OF -WAY
Reading.
An ordinance approving a three -way stop at
Hazel Avenue and Wilmot Road. First Reading.
An ordinance amending the Municipal Code to
allow the Village to retain excavation
deposits for up to six months in case settling
takes place that needs to be repaired. First
Trustee Rosenthal moved for acceptance of the
Consent Agenda and adoption of the ordinance. Trustee Benton seconded the motion.
The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
OLD BUSINESS
CONTINUED DISCUSSION RE BRUNSWICK Wildy Perryman, Manager of Regulatory Affairs
REQUEST FOR COIN OPERATED AMUSEMENT for Brunswick Bowling and Billiards, along
DEVICES with three other Brunswick employees, was in
attendance to continue a discussion regarding
Brunswick's request to have coin operated amusement devices at the Deerfield
facility. Ms. Perryman had previously provided board.members with a handout
showing what types of games are being requested and where the games would be
placed. She emphasized that only family oriented games such as redemption games
are being requested. They are requesting to be permitted to have ten games.
Board of Trustees Meeting
September 7, 2004
Page 3 of 7
Trustee.Rosenthal made a motion to authorize
an ordinance amending the Municipal Code to allow a bowling alley to have up to
ten redemption games in a no smoking, no alcohol area, with a license fee in an
amount still to be determined. 'Trustee Benton seconded the motion. The motion
passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Swanson, Wylie (5)
NAYS: Seiden (1)
APPROVAL OF FINAL DRAFT OF THE Jeff Ryckaert reported that the document has
COMPREHENSIVE PLAN been edited as per suggestions made by the
Board at the two workshop meetings. With the
exception of those edits, the plan is as recommended by the Plan Commission.
Marvin Ehlers, a member of the Comprehensive
Plan Steering Committee, reported that much of the commentary in the Comprehensive
Plan has been simplified and generalized. Mr. Ehlers feels that, for the
northwest quadrant, the information is perhaps too general. He is especially.
concerned about traffic and parking in the quadrant and would like to see more
planning among the institutions that are located in it. He suggested that, if the
Plan is accepted as now written, there should be some sort of trigger.mechanism
put in place such that, when a major change is proposed by any institution in the
quadrant, an overall planning activity focusing on traffic and parking will be set
into motion. Otherwise, the problems that already exist in the quadrant will be
perpetuated.
Trustee Seiden made a motion to accept the
report and to direct preparation of an ordinance. Trustee Wylie seconded the
motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO PURCHASE .011 As part of the Deerfield Road rehabilitation
ACRES OF PROPERTY AT 755 CHESTNUT project, the Board authorized staff to pursue
(ECK) FOR STREET RIGHT -OF -WAY the acquisition of right -of -way needed at 755
Chestnut Street to improve the alignment of
the Deerfield- Chestnut intersection. Because of the federal funding involved in
the Deerfield Road project, the acquisition process had to adhere to IDOT
guidelines. . That process was completed at a negotiated price of $14,500 for 0.011
acres of land.
Trustee Seiden moved.to authorize the purchase
at the negotiated price of $14,500. Trustee Benton seconded the motion.
Trustee Kayne thanked the Ecks for helping the
Village in this matter. After discussion, the motion passed by the following vote:
Trustees
spent
several minutes discussing the
petitioner's request. Among topics discussed
were:
placement of the games
(separated by a half wall from the billiard
area),
the types of games being
requested (redemption games and interactive
family
games), limiting the ordinance
to bowling alleys only, and smoking /drinking
policies.
Trustee.Rosenthal made a motion to authorize
an ordinance amending the Municipal Code to allow a bowling alley to have up to
ten redemption games in a no smoking, no alcohol area, with a license fee in an
amount still to be determined. 'Trustee Benton seconded the motion. The motion
passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Swanson, Wylie (5)
NAYS: Seiden (1)
APPROVAL OF FINAL DRAFT OF THE Jeff Ryckaert reported that the document has
COMPREHENSIVE PLAN been edited as per suggestions made by the
Board at the two workshop meetings. With the
exception of those edits, the plan is as recommended by the Plan Commission.
Marvin Ehlers, a member of the Comprehensive
Plan Steering Committee, reported that much of the commentary in the Comprehensive
Plan has been simplified and generalized. Mr. Ehlers feels that, for the
northwest quadrant, the information is perhaps too general. He is especially.
concerned about traffic and parking in the quadrant and would like to see more
planning among the institutions that are located in it. He suggested that, if the
Plan is accepted as now written, there should be some sort of trigger.mechanism
put in place such that, when a major change is proposed by any institution in the
quadrant, an overall planning activity focusing on traffic and parking will be set
into motion. Otherwise, the problems that already exist in the quadrant will be
perpetuated.
Trustee Seiden made a motion to accept the
report and to direct preparation of an ordinance. Trustee Wylie seconded the
motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO PURCHASE .011 As part of the Deerfield Road rehabilitation
ACRES OF PROPERTY AT 755 CHESTNUT project, the Board authorized staff to pursue
(ECK) FOR STREET RIGHT -OF -WAY the acquisition of right -of -way needed at 755
Chestnut Street to improve the alignment of
the Deerfield- Chestnut intersection. Because of the federal funding involved in
the Deerfield Road project, the acquisition process had to adhere to IDOT
guidelines. . That process was completed at a negotiated price of $14,500 for 0.011
acres of land.
Trustee Seiden moved.to authorize the purchase
at the negotiated price of $14,500. Trustee Benton seconded the motion.
Trustee Kayne thanked the Ecks for helping the
Village in this matter. After discussion, the motion passed by the following vote:
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Board of Trustees Meeting
September 7, 2004
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AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
ORDINANCES ADOPTING THE: 2000
EDITION OF THE INTERNATIONAL
BUILDING CODE, 2002 EDITION OF THE
NATIONAL ELECTRICAL CODE, 2000
EDITION OF THE INTERNATIONAL
RESIDENTIAL CODE, 2000 EDITION
OF THE INTERNATIONAL ENERGY
CONSERVATION CODE, 2000 EDITION
OF THE INTERNATIONAL FUEL GAS CODE,
2000 EDITION OF THE INTERNATIONAL
MECHANICAL CODE, AND 2002 EDITION
OF THE INTERNATIONAL PLUMBING CODE
APPOINTMENT OF JENNIFER DAVIS AS
DEPUTY VILLAGE CLERK
Davis to the position.
Mr: Case explained that Community Development
staff has just completed a comprehensive
review of all seven of the codes. It is their
intention to put the Village on a regular
code update program and to immediately begin
review of the 2003 editions. The 2002 National
Electrical Code will remain in place for the
present. Mr. Case added that the 2000 editions
mark the leap from the old BOCA codes to the
international building codes.
This will stand as a First Reading.
Due to the retirement of the previous Deputy
Village Clerk, staff is recommending the
appointment of Executive Secretary Jennifer
Trustee Seiden so moved. Trustee Benton
seconded the motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6).
NAYS: None (0)
RESOLUTION R -04 -06 ADOPTING THE On February 28, 2003, President Bush issued an
INCIDENT COMMAND SYSTEM AS Executive Order that directed the Department
IDENTIFIED IN THE NATIONAL INCIDENT of Homeland Security to develop a National
MANAGEMENT SYSTEM Incident Management System (NIMS) that will
serve as the nation's policy for how federal,
state and local governments interact in the event of a national emergency. The
Executive Order states that all state and local governments must pass a resolution
by October 1, 2004, indicating they intend to work toward becoming NIMS compliant.
The Executive Order authorizes all federal departments and agencies to make
adoption of the resolution a requirement, to the extent permitted by law, for
providing federal preparedness assistance. In an effort to become NIMS compliant
and eligible for federal funding, if and when available, the Chief of Police
recommends adopting a resolution expressing Deerfield's intent to conform with the
President's Executive Order.
Trustee Swanson moved for adoption of the
resolution. Trustee Benton seconded the motion. The motion passed unanimously.
RESOLUTION R -04 -07 AUTHORIZING AN
AMENDMENT TO THE INTERGOVERNMENTAL
AGREEMENT BETWEEN THE VILLAGE OF
DEERFIELD AND THE VILLAGE OF
BANNOCKBURN ESTABLISHING JOINT
9 -1 -1 EMERGENCY TELEPHONE BOARD
The Chief of Police is requesting passage of
a resolution executing an amended intergovern-
mental agreement between the Village of
Deerfield.and the Village of Bannockburn
establishing a Joint 9 -1 -1 Emergency Telephone
System Board (ETSB). The agreement has two
changes from the one previously authorized
Board of Trustees Meeting
September 7, 2004
Page 5 of 7
C.
by the Board - a change in Section 16 which specifies Deerfield's control over its
employees as required for CALEA accreditation, and a change in Section 18 which
authorizes Bannockburn to utilize certain equipment belonging to Deerfield.
Trustee Rosenthal made a motion to adopt the
resolution. Trustee Wylie seconded the motion. After discussion, the motion
passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO PURCHASE POLICE The Chief of Police is seeking authorization
DEPARTMENT PORTABLE RADIOS to purchase 30 Motorola brand HT1250 portable
police radios and associated accessories. The
radios currently in use were purchased in 1994 and have met their anticipated life
expectancy. Quotes were obtained from three vendors, all of whom had better
pricing than the State bid. Chief Sliozis is asking for a waiver of the bidding
process and authorization to purchase the radios from low bidder Communications
Direct at a total cost not to exceed $18,386.25.
After completing discussion of the portable
radios, Mayor Harris questioned Chief Sliozis about the football game that took
place Friday night at Deerfield High School. It was the high school's first game
under the new lights. Due to high attendance at the game, overflow parking was
provided on one of the practice fields. Mayor Harris commented that, if it can be
arranged, he would like for people to have the option of using the Sears parking
lot for overflow parking. Chief Sliozis agreed to contact Bannockburn to see if
something can be arranged.
AUTHORIZATION TO PURCHASE MANHOLES Due to the large quantity of manhole frames
IN CONNECTION WITH THE 2004 STREET and covers to be replaced in conjunction with
REHABILITATION PROGRAM the street rehabilitation project, these items
were excluded from the bidding documents,,with
the intent to purchase them separately from the manufacturer without any
additional markup by a distributor and /or contractor. Four quotes were received.
The Department of Public Works and Engineering recommends waiving the formal
bidding procedures and authorizing the purchase of 80 manhole frames with covers
from Neenah Foundry which provided the low quote of $160 each for a total of
$12,800.
After discussion, Trustee Rosenthal made a
motion to waive the formal bidding process and authorize the purchase from Neenah
Foundry Co. at a total cost not to exceed $12,800. Trustee Seiden seconded the
motion. The motion passed by the following vote:
Trustee Wylie moved
to authorize the purchase
of the 30 radios from
Communications Direct for a total
cost not to exceed
$18,386.25. Trustee
Benton seconded the motion. Mr. Coblentz suggested amending
the motion to include
a waiver of the bidding process.
Trustee Wylie agreed to
the amendment. The motion
passed by the following vote:
AYES: Benton, Kayne,
Rosenthal, Seiden, Swanson, Wylie
(6)
NAYS: None (0)
After completing discussion of the portable
radios, Mayor Harris questioned Chief Sliozis about the football game that took
place Friday night at Deerfield High School. It was the high school's first game
under the new lights. Due to high attendance at the game, overflow parking was
provided on one of the practice fields. Mayor Harris commented that, if it can be
arranged, he would like for people to have the option of using the Sears parking
lot for overflow parking. Chief Sliozis agreed to contact Bannockburn to see if
something can be arranged.
AUTHORIZATION TO PURCHASE MANHOLES Due to the large quantity of manhole frames
IN CONNECTION WITH THE 2004 STREET and covers to be replaced in conjunction with
REHABILITATION PROGRAM the street rehabilitation project, these items
were excluded from the bidding documents,,with
the intent to purchase them separately from the manufacturer without any
additional markup by a distributor and /or contractor. Four quotes were received.
The Department of Public Works and Engineering recommends waiving the formal
bidding procedures and authorizing the purchase of 80 manhole frames with covers
from Neenah Foundry which provided the low quote of $160 each for a total of
$12,800.
After discussion, Trustee Rosenthal made a
motion to waive the formal bidding process and authorize the purchase from Neenah
Foundry Co. at a total cost not to exceed $12,800. Trustee Seiden seconded the
motion. The motion passed by the following vote:
Board of Trustees Meeting
September 7, 2004
Page 6 of 7
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO ADD CONCRETE Repairs to the walls of the underpass are
REPAIRS ON THE UNDERSIDE OF THE included in the scope of work of the Metra
METRA BRIDGE TO THE SCOPE OF WORK pedestrian bridge project. Mrs. Little
FOR THE PEDESTRIAN BRIDGE PROJECT proposes to add concrete patching on the
underside of the bridge to the scope of work.
The estimated cost of the additional work is $8,500. If the Board is inclined to
permit the additional patching, Mrs. Little will return to the next meeting to
formally request authorization.
Trustees discussed the proposal. They decided
that the additional concrete work is needed, and that the eastbound and westbound
vertical approaches should then also be painted or finished in some other fashion
so that they don't have a patched appearance.
Mrs. Little was given informal approval and
was instructed to return to the next meeting with a formal proposal.
1TCrT1QCT0M
TRUSTEE IN THE TOWN Trustee Seiden reported that the next Trustee
in the Town will take place on September 181h
at the Farmers Market. He and Trustee Rosenthal will be in attendance.
HUMAN RELATIONS COMMISSION Laura Scarry has recently resigned as Chairman
of the Human Relations Commission. Mayor
Harris thanked her for her years of service and reported that he has asked Jerry
Witkovsky to accept chairmanship of the commission.
UPCOMING EVENTS Mayor Harris reminded residents that this
Sunday is Mudfest, which will be held at
Jewett Park. Also on Sunday is the fall festival, which will be held at the
historic village.
TREE ORDINANCE Trustee Seiden reported that this Saturday at
9:00 a.m. there will be a question and comment
session at Village Hall regarding the tree ordinance.
OTHER COMMENTS Larry Dondanville commented that he would like
the Board to consider tying the number of.
video games permitted in a bowling alley to the number of bowling lanes in the
alley.
ADJOURNMENT There being no further business to discuss,
Trustee Wylie made a motion to adjourn the
meeting. Trustee Kayne seconded the motion. The motion passed unanimously. The
meeting was adjourned at 8:50 p.m.
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Board of Trustees Meeting
September 7, 2004
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ATTEST:
j?;4fAyn "Ci-nn
CIT vi l age Clerk
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