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August 2, 2004
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Harris:in the'Council Chamber of the Village Hall on
Monday, August 2, 2004, at 7:30 P.M. The Clerk called the roll and announced that
the following were:
Present: Steve Harris, Mayor
Robert Benton
Jerry Kayne
Harriet Rosenthal
William Seiden
Matthew Wylie
Absent: Vernon Swanson
and that a quorum was present and in attendance. Also present were Village
Attorney Peter Coblentz and Village Manager Robert Franz.
PLEDGE OF ALLEGIANCE Julie Sherman led those in attendance in
reciting the Pledge of Allegiance. Mayor
Harris then presented her with a small memento in thanks for her years of service
with the VCDC and the Farmers Market. Mrs. Sherman will soon be moving with her
family to California.
APPROVAL OF MINUTES Trustee Benton made a motion to approve the
minutes of the July 19th Board of Trustees
meeting and the July 26th Committee of the Whole meeting. Trustee Kayne seconded
the motion. The motion passed unanimously.
BILLS AND PAYROLL Trustee Rosenthal moved to approve the Bills
and Payroll. Trustee Seiden seconded the
motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Wylie (5)
NAYS: None (0)
PUBLIC COMMENT There was no public comment on non agenda
items.
REPORTS
REPORT AND RECOMMENDATION OF BZA The Board of Zoning Appeals held a public
RE REQUEST FOR FRONT YARD hearing on July 7th to consider the request of
VARIATION -MR. AND MRS. ROBERT Robert and Laurie Rosen for their property at
ROSIN, 550 BRIERHILL ROAD 550 Brierhill Road. The petitioners are
requesting permission to develop the property
with a single family residence positioned with a front yard setback of 140' in
lieu of the established front yard setback of 1751. This request was previously
heard by the BZA and approved by the Board of Trustees in June of 2000 but was not
acted upon within the stipulated one year time requirement. The variation
therefore expired. The BZA once again considered the request and, by a vote of
4 -0 recommended-that it be approved.
Board of Trustees Meeting
August 2, 2004
Page 2 of 7
Trustee Rosenthal moved to accept the report
and recommendation of the BZA and to direct preparation of an ordinance. Trustee
Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Wylie (5)
NAYS: None (0)
REPORT AND RECOMMENDATION OF BZA The Board of Zoning Appeals held a public
RE REQUEST FOR SIDE YARD VARIATION, hearing on July 7th to consider the request of
SHENA AUSTIN, 1036 FAIR OAKS Shena Austin for a side yard variation for her
property at 1036 Fair Oaks Avenue. The
variation would extend the east line of the existing house an additional 20'
parallel to and within 5' of the east property line, thereby reducing the side
yard setback by 31. The BZA took into consideration the fact that the variation
requirement is the result of an ordinance change from the 1950's, in addition to
the,fact that the request was the minimum adjustment necessary to allow the
addition. By a vote of 4 -0, they voted to approve the petitioner's request.
Trustee Seiden moved to accept the report and
recommendation of the BZA and to direct preparation of an ordinance. Trustee
Kayne seconded the motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Wylie (5)
NAYS: None (0)
REPORT AND RECOMMENDATION OF THE Paul Diambri, Chairman of the Cable and
CABLE AND TELECOMMUNICATIONS Telecommunications Commission, explained that
COMMISSION RE: CELLULAR SITE AT Crown Castle is asking the Village to extend
LAKE COOK AND PFINGSTEN ROADS its lease for the cellular site located
at Lake Cook and Pfingsten Roads. The lease
expires on June 30, 2006. Crown Castle initially offered the sum of $4,800
annually, then followed up with a proposal in the sum of $9,000 annually with a 25
year lease term. It is the opinion of the Cable and Telecommunications Commission
that, since the site is ideal for the location of telecommunications facilities,
the rental offer is too low and should be rejected. Mr. Diambri suggested that if
Crown Castle is not willing to make a better offer, the Village should allow the
rental agreement to lapse and deal directly with the. current carriers, as well as
with others who have indicated a desire to-locate at the site.
After discussion, Trustee Rosenthal moved to
accept the report and recommendation of the Cable and Telecommunications
Commission and to reject the Crown Castle offer in the amount of $9,000 per year.
Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Wylie (5)
NAYS: None (0)
CONSENT AGENDA
There was no Consent Agenda for this meeting.
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Board of Trustees Meeting
August 2, 2004
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OLD BUSINESS
RESOLUTION R -04 -04 AUTHORIZING The cost for the Deerfield Road Federal Aid
MAYOR TO SIGN AGREEMENT FOR FEDERAL Improvement, Construction and Phase III
PARTICIPATION RE DEERFIELD ROAD Engineering Services, will total approximately
REHABILITATION PROJECT $3,543,300. It is necessary for the Village
to sign an agreement for cost sharing. The
Federal Surface Transportation Program (STP) would pay-70%, the Village would pay
24 %, and the Lake County Department of Transportation would pay 6 %. The agreement
stipulates that the Village agrees to pay the local match to the federal funds for
the roadway improvements east of Wilmot Road and the traffic signal at Deerfield
and Chestnut. Lake County agrees to pay the local match for the traffic signals
at Deerfield and Wilmot and at Deerfield and Castlewood, as well as the roadway
improvements from Wilmot to Castlewood. The Village will reimburse Lake County
for routine maintenance costs at the intersections of Deerfield Road at Castlewood
and Deerfield Road at Wilmot. All future traffic signal modernization or revision
at these intersections will be paid fully by Lake County without reimbursement by
the Village.
Trustee Rosenthal made a motion to authorize
Mayor Harris to sign the agreement. Trustee Benton seconded the motion. After
discussion, the motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Wylie (5)
NAYS: None (0)
RESOLUTION R -04 -05 ASSURING The Village has requested approval of the Lake
REPAYMENT OF ADVANCE FUNDING FROM County Council of Mayors (CATS) for use of
FEDERAL GOVERNMENT RE DEERFIELD Surface Transportation Program (STP) funds for
ROAD REHABILITATION PROJECT the construction and the construction
engineering of the improvements to Deerfield
Road in the amount of $1,256,162. An advance is necessary for a specific project
when there are insufficient funds in a given year to allocate to all selected
projects. In this case, the Deerfield Road project was the last Lake County
Council project approved for funding in this fiscal year. The federal allocation
for the project exceeded funds available in the balance of the Lake County Council
of Mayors STP program.
The advance requires a resolution from the
Village containing assurances that any advanced STP funds for the improvements
will be repaid in the event that locally programmed STP funds are not available to
the Council of Mayors in federal fiscal years 2004 and 2005. Mrs. Little has
recently learned that the State does have sufficient monies for all the advanced
funds requested by local councils for their local projects. However, following
protocol, the resolution is still required.
After discussion Trustee Rosenthal made a
motion to adopt the resolution. Trustee Benton seconded the motion. The motion
passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Wylie (5)
NAYS: None (0)
Board of Trustees Meeting
August 2, 2004
Page 4 of 7
NEW BUSINESS
AUTHORIZATION TO REPLACE Quotes were obtained from Vaughan Company,
SUBMERSIBLE PUMPS AT THE DEERFIELD Inc. (the only company that make a submersible
ROAD LIFT STATION chopper style pump) for three submersible
chopper pumps to replace the existing ones at
the Deerfield Road Lift Station. The cost for a single pump is $14,895 plus an
estimated freight cost of $700 for a total cost of $15,595. For three pumps the
cost is $44,685 plus an estimated $1,200 shipping for a total cost of $45,885.
The Wastewater Reclamation Facility foreman recommends that the Village purchase
one pump initially to install and operate in order to evaluate how it functions.
If satisfactory, the other two would be purchased. Mrs. Little concurs with the
recommendation and requests authorization to purchase three submersible chopper
pumps from Vaughan Company, Inc. at the quoted unit price of $14,895 each plus
shipping, up to a total price of $47,000.
Trustee Rosenthal so moved. Trustee Kayne
seconded the motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Wylie (5)
NAYS: None (0)
ORDINANCE 0 -04 -41 AUTHORIZING The Police Department is asking for an
THE DECLARATION OF TWO UNMARKED ordinance declaring two unmarked police cars
POLICE VEHICLES AS SURPLUS as surplus property. Because the scheduled
PROPERTY, FIRST READING auction date for the cars is August 14th, Chief
Sliozis is requesting a waiver of the rules.
The two vehicles are a 1999 Chevrolet Lumina scheduled for replacement this year
and a 1992 Chevrolet Caprice, which originally served as an unmarked police
vehicle and has been utilized by Community Development staff for the past several
years. It has already been replaced by another unmarked police car.
Trustee Rosenthal moved for a waiver of rules.
Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Wylie (5)
NAYS: None (0)
Trustee Rosenthal moved for adoption of the
ordinance. Trustee Benton seconded the motion. The motion passed by the
following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Wylie (5)
NAYS: None (0)
AGENDA ITEM 4 -61 -1, AN ORDINANCE
AUTHORIZING THE SALE OF 2 UNMARKED
POLICE VEHICLES, FIRST READING
AUTHORIZATION TO PURCHASE ONE
UNMARKED SQUAD CAR
Impala at a total cost of $16,123.
This agenda item, which the Village Attorney
felt was unnecessary, was removed from the
the agenda.
Chief Sliozis is requesting authorization to
purchase one unmarked police vehicle. The
vehicle to be purchased is a 2004 Chevrolet
It will replace a 1999 Chevrolet Lumina that
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Board of Trustees Meeting
August 2, 2004
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will be sold at auction. The vehicle would be purchased from Miles Chevrolet,
Inc., which holds the State Bid Contract.
Trustee Seiden moved to authorize the purchase
of the unmarked police vehicle at a cost not to exceed $16,123. Trustee Wylie
seconded the motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Wylie (5)
NAYS: None (0)
AUTHORIZATION TO PURCHASE POLICE Chief Sliozis is requesting authorization to
DISPATCH RADIO CONSOLE replace the radio console located in the
Communication Center of the Police Department.
The current console is 8 years old and is not compliant with requirements
established by the Americans with Disabilities Act, the Occupational Safety and
Health Act, and the American National Standards Institute. Additionally, the
console was designed for smaller, built -in monitors that no longer accommodate the
technology of the department's computer aided dispatch system. Three vendors were
contacted concerning the project. XYBIX is the only one of them to respond with
an equipment list and design that fits the department's needs. Chief Sliozis is
therefore asking the Board to waive the bidding process and authorize the purchase
and installation of a radio console from XYBIX Systems, Inc. at a cost not to
exceed $30,000. Chief Sliozis noted that there will be no loss of service during
the two day installation.
Trustee Wylie made a motion to approve the
purchase for a total cost not to exceed $30,000. Trustee Benton seconded the
motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Wylie (5)
NAYS: None (0)
AN ORDINANCE AUTHORIZING TRAFFIC Chief Sliozis explained that the Village
ENFORCEMENT AGREEMENT WITH has agreements with the high school currently.
DEERFIELD HIGH SCHOOL AND AN The new ordinances would reflect changes made
ORDINANCE AUTHORIZING PARKING in the configuration of the roadway due to the
ENFORCEMENT AGREEMENT WITH expansion of the high school. The ordinances
DEERFIELD HIGH SCHOOL allow for enforcement of fire lane and
handicap parking violations, as well as
traffic enforcement for speed and stop sign violations on high school property.
This will stand as a First Reading for the two
ordinances.
ORDINANCE RE IMPOSITION OF HOME During the budget process staff proposed
RULE SALES TAX imposition of a .5% home rule sales tax, and
the 2004 -05 budget was approved including
revenue from the proposed tax. Revenue from the tax would be split between the
General Fund for operations and the Infrastructure Replacement Fund for future
capital projects. The tax would go into effect January 1, 2005. The finance
director's estimate for the total annual revenue from the tax is $1,224,000. He
recommends adoption of an ordinance imposing the home rule sales tax.
This will stand as a First Reading.
Board of Trustees Meeting
August 2, 2004
Page 6 of 7
AUTHORIZATION FOR MAYOR TO SIGN The current vendor at the Deerfield Road train
AGREEMENT WITH VENDOR AT THE station is retiring and has suggested that the
DEERFIELD ROAD TRAIN STATION concession rights be given to Boris Davidov of
Vernon Hills. Staff has interviewed Mr.
Davidov and finds no reason to deny him a contract to operate a food concession
service at the train station. The contract would be for a term of three years,
with a rental fee of $5,700 per year ($475 per month) payable to the Village.
Mr. Davidov is asking for two changes from the
current operation: the right to sell tobacco products and the inclusion of two
snack vending machines (one for food and one for beverages). Trustees discussed
the requests for several minutes.
Trustee Benton made a motion to include in the
contract permission for the concessionaire to sell tobacco products at the train
station during the hours he is in attendance. Trustee Rosenthal seconded the
motion. The motion failed. The vote was as follows:
AYES:
Benton,
Rosenthal (2)
NAYS:
Kayne,
Seiden, Wylie (3)
Trustee Seiden made a motion to approve the
concessionaire's
request to have a snack vending machine and a soft drink vending
machine
at the
train station. Trustee Benton seconded the motion. The motion
passed
by the
following vote:
AYES:
Benton,
Kayne, Seiden (3)
NAYS:
Rosenthal,
Wylie (2)
Trustee Rosenthal made a motion to authorize
Mayor Harris to sign the agreement with the vendor at the Deerfield Road train
station, with the inclusion of two vending machines, one for food and one for soft
drinks. Trustee Benton seconded the motion. The motion passed by the following
vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Wylie (5)
NAYS: None (0)
DISCUSSION
REQUEST BY BRUNSWICK BOWLING Mr. Franz reported that representatives of
Brunswick Bowling have asked for the
opportunity to present their case for allowing coin operated amusement devices at
their business. Unless the Board is disinclined to consider the matter, it will
be put on the agenda for the next meeting. Trustee Seiden responded that, along
with hearing from the petitioners, he would like to have a report from staff
regarding the Village's experience with the Brunswick operation.
COMMITTEE OF THE WHOLE Mr. Franz reported that following tonight's
regular meeting there will be a Committee of
the Whole meeting to continue review of the Comprehensive Plan. Proper notice of
the meeting was given.
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Board of Trustees Meeting
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ADJOURNMENT There being no further business to discuss,
Trustee Kayne made a motion to adjourn to the
Committee of the Whole meeting. Trustee Wylie ed the motion. The motion
passed unanimously. The meeting was adjourn�at 8:3 p.m.
ATTEST:
Vi age Cler
APP
Mayor