07/19/2004July 19, 2004
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Harris in the Council Chamber of the Village Hall on
Monday, July 19, 2004, at 7 :30 P.M. The Clerk called the roll and announced that
the following were:
Present: Steve Harris, Mayor
Robert Benton
Jerry Kayne
Harriet Rosenthal
William Seiden
Vernon Swanson
Matthew Wylie
and that a quorum was present and in attendance. Also present were Village
Attorney Peter Coblentz and Village Manager Robert Franz.
PLEDGE OF ALLEGIANCE Assistant to the Village Manager Diane Mikula
led those in attendance in reciting the Pledge
of Allegiance. Diane is leaving her position with Deerfield later in the month to
work for the Village of Arlington Heights.
APPROVAL OF MINUTES
Wylie seconded the mo
AYES: Benton, Kayne,
NAYS: None (0)
ABSTENTIONS: Swanson
Trustee Benton make a motion to approve the
minutes of the previous meeting. Trustee
Lion. The motion passed by the following vote:,
Rosenthal, Seiden, Wylie (5)
(1) (Due to his absence at the previous meeting)
BILLS AND PAYROLL Trustee Rosenthal made a motion to approve the
Bills and Payroll. Trustee Benton seconded
the motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
TREASURER'S REPORT Bob Fialkowski presented highlights from the
June Treasurer's Report. Sales tax received
in June (for March sales) is a 9.6% increase over the same period last year. This
is the third month in a row that there has been a significant increase over the
same period the prior year. Hotel tax and the state income tax are showing some
improvement. Expenditures are within budget. As of June 30, 2004, 100% of
available cash was invested at an estimated average interest rate of 2.94%
compared to an average rate of 1.26% for the 90 -day Treasury Bill.
REPORT ON DEPARTMENTAL OBJECTIVES, Barbara Little presented highlights from the
PUBLIC WORKS AND ENGINEERING Report on Departmental Objectives for Public
Works and Engineering. Among them were:
ENGINEERING
• The Deerfield Road Rehabilitation Project plan has been submitted to IDOT and
is scheduled for a September letting. Storm and sanitary sewer work may begin
Board of Trustees Meeting
July 19, 2004
Page 2 of 6
this fall, along with necessary relocation of overhead utilities. Full
construction is expected to begin in spring 2005 and to be completed in the
fall.
• The Central Avenue Water Main Replacement Project is near completion.
• Residential development and improvement plans continue to be reviewed to ensure
compliance with the Village's Grading and Drainage Ordinance. The Department
is current with all plan reviews.
PUBLIC WORKS
• 1981 miles of streets were swept and 660 cubic yards of debris removed.
• 2905 tons of salt were used and 1891.75 total man hours expended for snow and
ice removal.
• 488 street name signs and 212 roadway signs have been replaced.
• 200 inlets and catch basins have been cleaned and 3 broken grates replaced.
• All 1199 fire hydrants were tested in the spring. 400 hydrants in the northwest
quadrant were sandblasted and painted by an outside contractor.
• 13,566 water meters have been read.
• The Sewage Treatment Plant Engineering Study has begun.
• In May, which was one of the wettest months on record with seven inches of
rain, there were no reported sewer stoppages and only 15 sewer calls. The
majority of street flooding reported was caused by debris on the storm grates.
• The Sewer Department cleaned over 61,000 feet of sanitary and storm sewers in
addition to televising 17,500 feet of sewer. They have also replaced and
installed 21 inlets and over 488 feet of storm and sanitary pipe and 37 frames
and covers.
• Garage personnel have supervised the bidding and purchase of several new
vehicles. They continue to maintain all Village equipment and vehicles in
excellent operating condition.
When Mrs. Little had completed her
presentation, she spent several minutes responding to Trustees' questions
regarding the status of various Village projects.
PUBLIC COMMENT
There was no public comment on non - agenda
items.
REPORTS
REPORT AND RECOMMENDATION
OF PLAN
Mayor Harris introduced
Michael Swartz and
COMMISSION AND REPORT AND
RECOM-
David Marks, both of the
Plan Commission, and
MENDATION OF THE VCDC RE
PROPOSED
Alan Garfield of the VCDC
and thanked them,
CHANGES TO THE COMPREHENSIVE
PLAN
as well as Comprehensive
Plan Committee
Chairperson Matt Wylie,
for all their hard
work on the Comprehensive
Plan project.
Trustee Wylie thanked the Board, the Plan
Commission, the VCDC and all others involved in the process. He noted that, while
there was not unanimity on some issues, he considers this a good thing, as it
demonstrates that many different opinions went into the making of the document,
and the final result will be a plan formed from consensus. He hopes that the
document will be more clear and user friendly than the present one.
1
David Wolff, President of the Library Board,
commented that Deerfield needs a newer, larger library. He recommended that, as
they become available, the properties on the west side of Waukegan Road, between
the current library and Hazel Avenue, be purchased by the Village and designated
for governmental use.
Margie Stone urged the Board to accept the
Comprehensive Plan as revised by the Plan Commission, especially with respect to
the Village Center sub -area and Briarwood Country Club. Mrs. Stone also urged the
Board to be pro active in considering pedestrian issues.
Trustee Seiden agreed with Mr. Wolff that all
the properties in the northwest quadrant of the Village Center should be
designated for governmental use, and he applauded the library for their plans for
future development of the library.
CONSENT AGENDA
The Consent Agenda consists of the following items:
ORDINANCE 0 -04 -38 APPROVING AN
AMENDMENT TO A SPECIAL USE TO
PERMIT AN ENVIRONMENTAL FACILITY,
BRIARWOOD COUNTRY CLUB
containment pad of approximately 144
ORDINANCE 0 -04 -39 APPROVING AN
AMENDMENT TO A SPECIAL USE TO
PERMIT TOOL RENTAL /STORAGE
ADDITIONS AT HOME DEPOT
ORDINANCE 0 -04 -40 APPROVING REAR
YARD VARIATION, KAMEN, 825 DEERE
PARK COURT
An ordinance approving an amendment to the
Briarwood Country Club special use to permit
construction of an environmental building/
facility of approximately 1,800 square feet
and approval of an open air wash area
square feet. Second Reading.
An ordinance approving an amendment to a
special use to permit tool rental /storage
additions at Home Depot. Second Reading.
An ordinance approving a rear yard variation
for the property at 825 Deere Park Court,
David and Lisa Kamen. First Reading.
Mayor Harris reported that David and Lisa
Kamen have asked for a waiver of the rules for the ordinance approving a rear yard
variation for their property at 825 Deere Park Court. Trustee Rosenthal moved for
a waiver of the rules. Trustee Swanson seconded the motion. The motion passed by
the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
Board of Trustees Meeting
July 19, 2004
Page 3 of 6
Trustee Wylie
suggested that the Board hold
one or more workshops to
go through
the document.
He suggested that Mr.
Swartz
and Mr. Garfield attend,
along with
Marvin Ehlers
as a representative of
the
steering committee. It was decided
that the first
workshop will be held
on
Monday, July 26th at 7:00
P.M. Other governmental
units will be notified
of the
meeting, which will also
be open to
the public.
1
David Wolff, President of the Library Board,
commented that Deerfield needs a newer, larger library. He recommended that, as
they become available, the properties on the west side of Waukegan Road, between
the current library and Hazel Avenue, be purchased by the Village and designated
for governmental use.
Margie Stone urged the Board to accept the
Comprehensive Plan as revised by the Plan Commission, especially with respect to
the Village Center sub -area and Briarwood Country Club. Mrs. Stone also urged the
Board to be pro active in considering pedestrian issues.
Trustee Seiden agreed with Mr. Wolff that all
the properties in the northwest quadrant of the Village Center should be
designated for governmental use, and he applauded the library for their plans for
future development of the library.
CONSENT AGENDA
The Consent Agenda consists of the following items:
ORDINANCE 0 -04 -38 APPROVING AN
AMENDMENT TO A SPECIAL USE TO
PERMIT AN ENVIRONMENTAL FACILITY,
BRIARWOOD COUNTRY CLUB
containment pad of approximately 144
ORDINANCE 0 -04 -39 APPROVING AN
AMENDMENT TO A SPECIAL USE TO
PERMIT TOOL RENTAL /STORAGE
ADDITIONS AT HOME DEPOT
ORDINANCE 0 -04 -40 APPROVING REAR
YARD VARIATION, KAMEN, 825 DEERE
PARK COURT
An ordinance approving an amendment to the
Briarwood Country Club special use to permit
construction of an environmental building/
facility of approximately 1,800 square feet
and approval of an open air wash area
square feet. Second Reading.
An ordinance approving an amendment to a
special use to permit tool rental /storage
additions at Home Depot. Second Reading.
An ordinance approving a rear yard variation
for the property at 825 Deere Park Court,
David and Lisa Kamen. First Reading.
Mayor Harris reported that David and Lisa
Kamen have asked for a waiver of the rules for the ordinance approving a rear yard
variation for their property at 825 Deere Park Court. Trustee Rosenthal moved for
a waiver of the rules. Trustee Swanson seconded the motion. The motion passed by
the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
Board of Trustees Meeting
July 19, 2004
Page 4 of 6
Trustee Seiden moved for passage of the
Consent Agenda and adoption of the ordinances. Trustee Wylie seconded the motion.
The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden,•Swanson, Wylie (6)
NAYS: None (0)
NEW BUSINESS
AUTHORIZATION FOR MAYOR TO SIGN Chief Sliozis is requesting authorization for
INTERGOVERNMENTAL AGREEMENT RE the Mayor to sign an intergovernmental
MAJOR CRASH ASSISTANCE TEAM agreement for Deerfield to become a member of
the Major Crash Assistance Team (MCAT). MCAT
will consist of member agencies throughout Lake County that will supply officers
and resources, as available, to assist with the investigation of serious traffic
crashes within the jurisdiction of any member agencies. By becoming a member,
departments are better prepared to investigate serious crashes by pooling manpower
and resources of other agencies. The Department will reserve the right to not
supply manpower if none is available. The only costs associated with the
agreement will be manpower and a $100 annual membership fee.
Trustee Rosenthal moved to authorize Mayor
Harris to sign the authorization. Trustee Benton seconded the motion. The motion
passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
ANALYSIS AND AWARD OF BIDS FOR On July 7th, sealed bids were opened and read
2004 MFT CONTRACTS for the 2004 MFT contracts. Mrs. Little
recommends the following:
• That the contract for concrete patching be awarded to low bidder A -Lamp
Concrete Contractors at a unit price of $31.80 /square yard, up to the budgeted
amount of $270,000.
Trustee Rosenthal so moved. Trustee Benton
seconded the motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
• That the contract for thermoplastic pavement marking be awarded to low bidder
Superior Road Striping at the unit price of $0.60 per foot for 6" lines, $0.40
per foot for 4" lines, and $2.50 per square foot for letters and symbols, up to
the budgeted amount of $24,000.
Trustee Benton so moved. Trustee Rosenthal
seconded the motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
Board of Trustees Meeting
July 19, 2004
Page 5 of 6
• That, because both bids for inlet reconstruction were in excess of an amount
staff considered reasonable when compared to last year's prices, the Village
reject all bids and rebid the project.
Trustee Rosenthal moved to reject the bids for
inlet reconstruction and to authorize staff to rebid the project. Trustee
Wylie seconded the motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
ANALYSIS AND AWARD OF BIDS FOR
CONVENTIONAL TRUCK WITH UTILITY
BODY AND CRANE
$13,998 for a 1997 Chevrolet 11,000
net amount of $43,947.91.
Six bids were received for a conventional
truck with utility body and crane. The low bid
was submitted by Lake County Truck Sales for a
base price of $57,945.91, less trade in of
GVW truck with utility body and crane, for a
Trustee Wylie moved to award the bid to Lake
County Truck Sales for a net amount not to exceed $43,947.91. Trustee Seiden
seconded the motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
ANALYSIS AND AWARD OF BID FOR Five bids were received for 2004 parkway tree
PARKWAY TREE TRIMMING trimming. Mrs. Little recommends awarding the
bid to Sawvell Tree Service which submitted
the low total bid of $34,150 for the approximated quantity of trees in each of
three specified tree trunk diameters. Work will be performed on an as needed
basis up to the budgeted amount of $40,000.
Trustee Rosenthal moved to award the bid to
Sawvell Tree service at their bid prices, up to a maximum of $40,000. Trustee
Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
COIN OPERATED GAMES
games, which are currently not
research the matter, Mr. Franz
might be inclined to reconside
it would be worthwhile to look
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Brunswick Bowling Alley is requesting that the
Board reconsider its position on coin operated
allowed in the Village. Before taking the time to
asked for direction from the Board on whether they
r the policy. After discussion it was decided that
into it.
Trustee Seiden seconded the motion
was adjourned at 8:25 p.m.
There being no further business to discuss,
Trustee Wylie moved to adjourn the meeting.
The motion passed unanimously. The meeting
Board of Trustees Meeting
July 19, 2004
Page 6 of 6
ATTEST:
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