07/06/20041
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July 6, 2004
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Harris in the Council Chamber of the Village Hall on
Tuesday, July 6, 2004, at$7:30 P.M. The Clerk called the roll and announced that
the following were:
Present: Steve Harris, Mayor
Robert Benton
Jerry Kayne
Harriet Rosenthal
William Seiden
Matthew Wylie
Absent: Vernon Swanson
and that a quorum was present and in attendance. Also present were Village
Attorney Peter Coblentz and Assistant to the Village Manager Diane Mikula.
PLEDGE OF ALLEGIANCE Kipling Elementary School students Haley .
Kaplan, Emily Rosser and Sydney Sachs led
those in attendance in reciting the Pledge of Allegiance. The girls then talked
about the bake sale they held, at which they earned $166.73, which they donated to
the Village to help pay for repairing gravestones at the Deerfield Cemetery which
had been damaged by vandals. John Willman, who serves on the Cemetery Committee,
thanked the girls for the money and for their efforts.
APPROVAL OF MINUTES
Benton seconded the motion.
Trustee Rosenthal made a motion to approve the
minutes of the previous meeting. Trustee
The motion passed unanimously.
BILLS AND PAYROLL Trustee Wylie made a motion to approve the
Bills and Payroll. Trustee Seiden seconded
the motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Wylie (5)
NAYS: None (0)
PUBLIC COMMENT Deerfield resident Donna Feldman attended the
meeting to ask the Board to reconsider its
decision to decrease the sidewalk width at the southwest corner of Waukegan Road
and Osterman Avenue from 10' to 51,as part of the improvement of that inter-
section. The new design for the corner will cause a hardship for her and for
others with disabilities. Trustee Rosenthal responded that the actual size of the
southwest corner will be increased to allow for more storage capacity because the
bank has given up a parking space. Ms.. Feldman then pointed out certain areas in
the Village that are not ADA compliant and invited the Mayor and Board to take a
walk around the Village with her so she could point out these and other areas.
Mayor Harris agreed to contact Ms. Feldman and set up a time for the walk.
REPORTS
Trustee Kayne asked that the two items in the Reports section be rearranged
so that Mr. and Mrs. Kamen could have their request considered first and would not
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Board of Trustees Meeting
July 6, 2004
Page 2 of 6
have to stay for the more lengthy Chicagoland Jewish High School presentation
Board members agreed.
REPORT AND RECOMMENDATION OF BZA the Board of Zoning Appeals held a public
RE REQUEST FOR REAR YARD VARIATION, hearing on June 1, 2004, to consider the
DAVID KAMEN, 825 DEERE PARK COURT request of David and Lisa Kamen of 825
Deere Park Court for a rear yard variation to
permit the construction of a family room /kitchen addition. The addition would
encroach 5' into the minimum 25' rear yard as required by the Deerfield Zoning
Ordinance. The configuration of the petitioners' lot and the siting of the house
create special circumstances that apply to the subject property but not to the
district in general. As there were no objections to the request from surrounding
property owners, and as the BZA members viewed the request as a reasonable and
beneficial use of the land, they voted to grant the variation as requested. The
motion passed 5 -0.
Trustee Rosenthal moved for acceptance of the
report and recommendation of the BZA and preparation of the ordinance. Trustee
Wylie seconded the motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Wylie (5)
NAYS: None (0)
REPORT AND RECOMMENDATION OF PLAN
COMMISSION RE REQUEST FOR APPROVAL
OF SPECIAL USE /PUD IN I -1 OFFICE,
RESEARCH & RESTRICTED INDUSTRIAL
DISTRICT AND AMENDMENTS TO THE
ZONING ORDINANCE TO ALLOW FOR A
PRIVATE HIGH SCHOOL, SIGNAGE AND A
VARIATION TO ALLOW PARKING -
The Plan Commission held a public hearing on
June 10th to consider the request of the
Chicagoland Jewish High School Foundation for
approval to build a school on their property
located at 1095 Lake Cook Road. By a vote of
5 -0 the Plan Commission voted to approve the
petitioner's request for the following:
CHICAGOLAND JEWISH HIGH SCHOOL, (1) A Preliminary. Development Plan for a
1095 LAKE COOK ROAD Special Use /Planned Unit Development in the
I -1 Office,.Research and Restricted Industrial
District to permit the development of a private high school in a three -story
building with a gross area of 66,300 square feet and a student capacity of 200
students.
(2) Conceptual approval of future additions of 56,240 square feet with a student
capacity of an additional 200 students.
(3) A Text Amendment to the I -1 Office, Research, and Restricted Industrial
District to allow a private high school as a Special Use in this district.
(4) A Text Amendment to the sign ordinance to allow signage for a private high
school in the I -1 Office, Research, and Restricted Industrial District; and
(5) A variation to allow parking to be located in the west, east, and south
perimeter setbacks of the Planned Unit Development.
Attorney Richard Schoenstadt presented an
overview of the CJHS proposed project, then commented that:
• CJHS is a not for profit organization and therefore does not pay taxes.
However, since the property is in Cook County, 93% of the taxes from any
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Board of Trustees Meeting
July 6, 2004
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facility put there would go to Cook County taxing bodies, not to the Village of
Deerfield.
• CJHS has no objection to the communications tower on adjacent Village property,
nor would it oppose the installation of additional towers.
• CJHS will operate a closed campus, which will keep to a minimum the traffic it
adds to Lake Cook Road.
• CJHS has had discussions with ownership of the office building complex to the
west, and that party is amenable to entering into an agreement allowing CJHS to
use the parking lot of the complex for overflow parking, should the need arise.
Mr. Schoenstadt summarized the two text
amendments and the variation being requested by CJHS, then emphasized that, with
the exception of the encroachment on setbacks, the development will meet or exceed
all Village requirements.
Mr. Schoenstadt introduced the team of
professionals involved in the project - architect Stuart Brodsky, civil engineers.
Dan Brinkman and Don Matthews, and landscape architect Scott Byron, each of whom
made a presentation regarding his phase of the project.
Mayor Harris and the trustees asked numerous
questions of the petitioners, sought clarification on various aspects of the plan,
and offered several suggestions for improving the plan. Trustee Wylie, while
being complimentary of the plan overall, had several concerns regarding the site
plan. He had previously submitted these concerns, which involved pedestrian
issues and traffic circulation issues, to the petitioners in writing for their
consideration. Trustee Wylie and the engineers spent several minutes discussing
the issues, with the petitioners ultimately deciding not to deviate from the plans
presented to and approved by the Plan Commission.
Trustee Rosenthal commented that she would
like for there to be express language incorporated into the ordinance that the
petitioners have been made aware of and have no problem with the fact that in the
future there may be more antenna towers built in the vicinity of the detention
basin. Mr. Schoenstadt responded that CJHS has no objection to the incorporation
of such language into the ordinance.
Plan Commission member Norton Wasserman
commented that he strongly favors acceptance of the CJHS proposal. He has been
involved with the Solomon Schechter movement for a number of years, and having the
high school in Deerfield would be not only a dream come true for him, but also an
asset to the Village.
Trustee Rosenthal made a motion to accept the
Report and Recommendation of the Plan Commission and to direct preparation of an
ordinance, including language regarding antenna towers. Trustee Benton seconded
the motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden (4)
NAYS: Wylie (1)
The.matter being concluded, at 9:23 p.m. Mayor
Harris called for a recess. He reconvened the meeting at 9:30 p.m.
Board of Trustees Meeting
July 6, 2004
Page 4 of 6
CONSENT AGENDA
ORDINANCE APPROVING AMENDMENT TO An ordinance approving an amendment to the
SPECIAL USE TO PERMIT ENVIRONMENTAL Briarwood Country Club special use to permit
FACILITY - BRIARWOOD COUNTRY CLUB construction of an environmental building/
facility of approximately 1,800 square feet
and approval of an' open air wash area containment pad of approximately 144 square
feet. First Reading.
ORDINANCE APPROVING AMENDMENT TO
An ordinance
approving an
amendment to a
SPECIAL USE TO PERMIT TOOL RENTAL/
special use
to permit tool
rental /storage
STORAGE ADDITIONS AT HOME DEPOT
additions at
Home Depot.
First Reading.
ORDINANCE 0 -04 -37 RE LOCAL An ordinance providing for the administration
GOVERNMENT TAXPAYERS BILL OF RIGHTS of locally imposed taxes and specifying
certain rights to local taxpayers in the
collection of those taxes. Second Reading.
Trustee Benton moved for passage of the
Consent Agenda and adoption of the ordinance. Trustee Wylie seconded the motion.
The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Wylie (5)
NAYS: None '(0)
OLD BUSINESS
ORDINANCE RE HISTORIC PRESERVATION, Trustee Seiden summarized the provisions of
SECOND READING the historic preservation ordinance which had
its First Reading at the June 7, 2004, Board
meeting. One of the provisions of the proposed ordinance is that the owner of a
property accepted for historical preservation status could at any time withdraw
the home from landmark designation. After First Reading the ordinance was sent to
the State Historical Preservation Agency, which declined to certify it because of
the opt out provision. Trustee Seiden explained that, without the certification
of that agency, a homeowner could not qualify for a tax freeze. Since the task
force feels the opt out provision is necessary and important, it is their
recommendation that that no further action be taken on a historical preservation
ordinance at this time. There was no disagreement by trustees, and no vote was
taken.
NEW BUSINESS
ANALYSIS AND AWARD OF BID FOR Seven bids were received for 2004 parkway tree
PARKWAY TREE REMOVAL removal (including stump removal). It is the
recommendation of the Street Department
Foreman and the Director of Public Works and Engineering that the contract be
awarded to low bidder Sawvell Tree Service at their quoted unit prices, on an as-
needed basis, up to the budgeted amount of $10,000.
Trustee Wylie so moved. Trustee Rosenthal
seconded the motion. The motion passed by the following vote:
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Board of Trustees Meeting
July 6, 2004
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AYES: Benton, Kayne, Rosenthal, Seiden, Wylie (5)
NAYS: None (0)
ANALYSIS AND AWARD OF BID FOR Two bids were received for a four wheel drive
FOUR WHEEL DRIVE FRONT END LOADER front end loader. One of the two bids was
disqualified as it was deficient in thirteen
points of the Village's specifications. The Director of Public Works and
Engineering therefore recommends awarding the bid to the other bidder, West Side
Tractors Ales Co., for a base bid price of $115,599 for a John Deere four wheel
drive front end loader with a Warsau snow plow, less trade in of $16,000 for a
1989 Fiat Allis Model FR 12 Loader, for a net bid of $99,599.
Trustee Wylie so moved. Trustee Seiden
seconded the motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Wylie (5)
NAYS: None (0)
AUTHORIZATION TO ACCEPT PROPOSAL
FOR MOTOR CONTROL CENTERS AT THE
WASTEWATER TREATMENT FACILITY AND
LIFT STATIONS
the Director of Public Works and
proposal of Stellmach Electric in
Three proposals were received for routine and
preventative maintenance on the existing motor
control centers for the Village's wastewater
facilities. The WRF foreman suggests that the
maintenance be done every five years. He and
Engineering recommend acceptance of the low
the amount of $17,125.
Trustee Rosenthal moved to authorize the
Director of Public Works and Engineering to accept the proposal of Stellmach
Electric in an amount not to exceed $17,125. Trustee Benton seconded the motion.
The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Wylie (5)
NAYS: None (0)
AUTHORIZATION FOR MAYOR TO SIGN Maer Davis, chairperson of the Fine Arts
CONTRACT FOR FINE ARTS FESTIVAL IN Commission, was in attendance to request
MAY 2005 authorization for Mayor Harris to sign a
contract with D &W Events, Inc. for a fine arts
festival to be held Saturday and Sunday, May 28 and 29, 2005 (Memorial Day
weekend). D &W Events was responsible for the 2004 fine arts festival, which was
well received in spite of the rainy weather. There are no hard costs to the
Village for the.event.
Trustee Seiden moved to authorize Mayor Harris
to sign a contract with D &W Events, Inc. for the May, 2005, fine arts festival.
Trustee Wylie seconded the motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Wylie (5)
NAYS: None (0)
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Board of Trustees Meeting
July 6, 2004
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DISCUSSION
TRUSTEE IN THE TOWN Trustee Seiden reported that on July 17th there
will be a Trustee in the Town at the Deerfield
Farmers Market from 9:00 a.m. until noon. Mayor Harris and Trustee Wylie will be
the Village's representatives for the event.
FIREWORKS Trustee Kayne.suggested that, since the July
3rd fireworks were rained out, consideration
should be given to rescheduling them to another date, such as Labor Day weekend.
Mayor Harris agreed. Staff will ask Ed Seidman, chairman of Family Days, to look
into the matter and report back to the Board.
ADJOURNMENT There eing no rther business to discuss,
Tru ee Benton m de a motion to adjourn the
meeting. Trustee Wylie seconded the do ioq passed unanimously. The
meeting was adjourned at 10:00 p.m.
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ATTEST:
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