06/21/2004June 21, 2004
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Harris in the Council Chamber of the Village Hall on
Monday, June 21, 2004, at 7:30 P.M. The Clerk called the roll and announced that
the following were:
Present: Steve Harris, Mayor
Robert Benton
Harriet Rosenthal
William Seiden
Vernon Swanson
Matthew Wylie
Absent: Jerry Kayne
and that a quorum was present and in attendance. Also present were Village
Attorney Peter Coblentz and Village Manager Robert Franz.
PLEDGE OF ALLEGIANCE Ed Seidman, Chairman of Family Days, led those
in attendance in reciting the Pledge of
Allegiance. Mr. Seidman then updated the Board about events planned for this
year's Family Days celebration. This will be the 41st Family Days and will also
commemorate the 100th anniversary of the Deerfield Police Department.
APPROVAL OF MINUTES Trustee Rosenthal made a motion to approve the
minutes of the previous meeting. Trustee
Benton seconded the motion. The motion passed unanimously.
BILLS AND PAYROLL Trustee Wylie made a motion to approve the
Bills and Payroll. Trustee Rosenthal seconded
the motion. The motion passed by the following vote:
AYES: Benton, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: None (0)
TREASURER'S REPORT Bob Fialkowski presented highlights from the
May Treasurer's Report. Sales tax received in
May (for February sales) is a 13.1% increase over the same period last year, and a
1.1% increase over the last twelve -month period versus the year before. Other -
revenues have maintained their flat pattern, with some evidence of a positive bias
beginning to appear. As of May 31, 2004, 100% of available cash was invested at
an estimated average interest rate of 3.21% compared to an average rate of 1.02%
for the 90 -day Treasury Bill.
PUBLIC COMMENT There was no public comment on non - agenda
items.
REPORTS
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on
COMMISSION RE REQUEST FOR AMENDMENT May 27th. It is their recommendation that
Board of Trustees
June 21, 2004
Page 2 of 5
TO SPECIAL USE TO PERMIT ENVIRON- Briarwood Country Club's request for an
MENTAL FACILITY, BRIARWOOD COUNTRY amendment to their special use to permit
CLUB construction of an environmental building/
facility of approximately 1,800 square feet
and approval of an open air wash area containment pad of approximately 144 square
feet be approved. The motion passed 5 -0.
Jeff Taylor of ESD Waste 2 Water Inc.
explained that his company works with golf courses to design and construct
environmentally compliant areas for their maintenance shops and equipment wash
areas. The Briarwood Country Club shop will house a chemical storage area with a
chemical mix load area and an equipment wash area, all contained under one roof.
There will also be a separate 12' x 12' open air wash pad.
Earl Stone, 531 Hermitage, asked the Board to
be certain that the location selected for the proposed new facilities is the best
one when taking into account surrounding residences.
Paul Voykin, Superintendent of Briarwood
Country Club, commented that Briarwood spent a lot of time and research to select
what they feel is the best company to do the job for them. Regarding the proposed
location, he commented that the facility will have easy access to both the police
and fire departments in case of any problems and will not be close to any homes.
After further discussion Trustee Wylie made a
motion to accept the Report and Recommendation of the Plan Commission and to
direct preparation of an ordinance. Trustee Benton seconded the motion. The
motion passed by the following vote:
AYES: Benton, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: None (0)
REPORT AND RECOMMENDATION OF PLAN
COMMISSION RE REQUEST FOR AMENDMENT
TO SPECIAL USE TO PERMIT TOOL
RENTAL /STORAGE ADDITIONS AT HOME
DEPOT
The Plan Commission held a public hearing on
May 27th. It is their recommendation that Home
Depot's request for an amendment to a special
use to permit additions for a tool rental
center and an equipment storage area be
approved. The motion passed 5 -0.
Representing Home Depot, Steve Dahms showed an
artist's rendering of the proposed additions and explained that they would be made
to appear as though they were original to the building. He added that all new
Home Depot stores are built with a tool rental center and equipment storage area
and, wherever possible, these improvements being added to existing stores. The
additions will be accessible either from outside or inside the store. There will
be no loss of parking.
After further discussion Trustee Rosenthal
moved to accept the Report and Recommendation of the Plan Commission and to direct
preparation of an ordinance. Trustee Seiden seconded the motion. The motion
passed by the following vote:
AYES: Benton, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: None (0)
Board of Trustees
June 21, 2004
Page 3 of 5
CONSENT AGENDA AND OLD BUSINESS
There was no Consent Agenda and no Old Business on this agenda. Trustee
Seiden noted that the historic preservation ordinance that had First Reading at
the last meeting is currently under review at the State Historic Preservation
office.
NEW BUSINESS
ORDINANCE RE LOCAL GOVERNMENT State statutes provide for the administration
TAXPAYERS' BILL OF RIGHTS of locally imposed taxes and specify certain
rights to local taxpayers in the collection of
those taxes. The Village, however, has never formally adopted the provisions of
the Local Government Taxpayers' Bill of Rights Act. The Village attorney has
prepared an ordinance which, for the most part, mimics the language in the State
statute. It would basically apply to the hotel /motel tax as administered by the
Village. It would not change the way in which the Village administers the tax.
Mr. Coblentz and staff recommend adoption of the ordinance. This will stand as a
First Reading.
AUTHORIZATION TO ENTER INTO A FIVE Chief Sliozis is seeking Board authorization
YEAR LEASE FUNDING AGREEMENT WITH to enter into a five year lease funding
THE NORTHERN ILLINOIS POLICE agreement with the Northern Illinois Police
CRIME LAB Crime Lab (NIPCL). The crime lab is currently
housed at no cost in the Highland Park Police
facility. Due to remodeling and construction at that site, the crime lab must
relocate to a new facility in approximately twelve months. It was determined that
leasing property would be the best current option. Space was found in Vernon
Hills and will cost each member $3000 /year for five years.
Trustee Seiden made a motion to authorize
Chief Sliozis to enter into the five year lease funding agreement with the
Northern Illinois Police Crime Lab. Trustee Benton seconded the motion. The
motion passed by the following vote:
AYES: Benton, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: None (0)
AUTHORIZATION TO ACCEPT PROPOSAL Staff requested Ciorba Group to prepare a
OF CIORBA GROUP FOR CONSTRUCTION proposal to provide construction engineering
ENGINEERING SERVICES - WAUKEGAN/ services for the Waukegan /Longfellow /Osterman
LONGFELLOW /OSTERMAN INTERSECTION intersection improvement. Ciorba Group has
Ciorba Group proposes
not to exceed $59,400.
Mrs. Little recommends
proposal in an amount
inspection.
completed other work related to this project.
to provide construction engineering services in an amount
This includes $7,000 for material testing and inspection.
that the Mayor and Board authorize acceptance of the
not to exceed $52,400 plus $7,000 for material testing and
After discussion, Trustee Rosenthal moved to
authorize acceptance of the Ciorba Group proposal for a total amount not to exceed
$52,400 plus $7,000 for material testing and inspection. Trustee Swanson seconded
the motion. The motion passed by the following vote:
Board of Trustees
June 21, 2004
Page 4 of 5
AYES: Benton, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: None (0)
ORDINANCE 0 -04 -36 AMENDING WAGE
AND SALARY PLAN
in the Department of Public Works
the position of Superintendent an
Engineer position.
This ordinance amends the wage and salary
plan passed by the Board for the fiscal year
which began May 1, 2004. It reflects changes
and Engineering relative to the elimination of
9 the addition of another Assistant Village
Trustee Rosenthal moved for a waiver of the
rules to permit adoption of the ordinance at First Reading. Trustee Benton
seconded the motion. The motion passed by the following vote:
AYES: Benton, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: None (0)
Trustee Rosenthal moved for adoption of the
ordinance. Trustee Wylie seconded the motion. The motion passed by the following
vote:
AYES: Benton, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: None (0)
DISCUSSION
HOUSEHOLD CHEMICAL WASTE COLLECTION Mr. Franz reported that SWALCO will be
sponsoring a collection of household chemical
wastes on Saturday, June 26th from 8:00 a.m. - 2:30 p.m. at Deerfield High School.
COMPREHENSIVE PLAN The Plan Commission will hold a public hearing
regarding the Comprehensive Plan on Thursday,
June 24th at 8:00 p.m.
TRUSTEE IN THE TOWN Trustee Seiden announced that the next Trustee
in the Town will take place on June 26th from
9:00 a.m. - noon at the Farmers Market. Trustees Benton and Rosenthal will be in
attendance.
FARMERS MARKET HONORED Trustee Rosenthal reported that in .this
month's North Shore Magazine the Deerfield
Farmers Market was named "Best of the North Shore ".
FIRE RATING IMPROVED Trustee Rosenthal reported that the Village's
fire rating has recently been upgraded from
4 -3 (on a scale of 10 -1). Mr. Franz noted that, while this primarily affects
businesses, residents are encouraged to contact their insurance agents to see if
the change will impact their insurance rates.
ADJOURNMENT There being no further business to discuss,
Trustee Rosenthal made a motion to adjourn the
meeting. Trustee Wylie seconded the motion. The motion passed unanimously. The
meeting was adjourned at 8:12 p.m. ,
Board of Trustees,
June 21, 2004
Page 5 of 5
ATTEST:
W-S � "i, 192 m -: W�-V' t
vilMa.e Tierk
1
1