06/07/2004June 7, 2004
The regular meeting of the Board of Trustees of the Village of Deerfield
was called to order by Mayor Harris in the Council Chamber of the Village Hall on
Monday, June 7, 2004, at 7:30 P.M. The Clerk called the roll and announced that
the following were:
Present: Steve Harris, Mayor
Robert Benton
Jerry Kayne
Harriet Rosenthal
William Seiden
Vernon Swanson
Matthew Wylie
and that.a quorum was present and in attendance. Also present were Village
Attorney Peter Coblentz and Village Manager Robert Franz.
PLEDGE OF ALLEGIANCE Brittany Behrens led those in attendance in
reciting the Pledge of Allegiance. Brittany,
a 16 year old graduating senior from Deerfield High School, was recently named to
the Chicago Tribune's 2004 Illinois High School All State Academic Team. As well
as being class valedictorian, Brittany also plays trumpet and classical piano.
She will attend Harvard University in the fall, where she plans to study
electrical engineering and computer science.
THANKS TO PUBLIC WORKS EMPLOYEES Mayor Harris thanked the Village public works
employees for the extra efforts they made
during the recent flooding, and he thanked past Boards and staff for their forward
thinking, which enabled the Village to be in such good condition now. Trustee
Benton also commended the public works employees for their many extra efforts
during the Memorial Day weekend.
APPROVAL OF MINUTES
Benton seconded the motion.
Trustee Wylie made a motion to approve the
minutes of the previous meeting. Trustee
The motion passed unanimously.
BILLS AND PAYROLL Trustee Rosenthal made a motion to approve the
Bills and Payroll. Trustee Kayne seconded the
motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
PUBLIC COMMENT Barbara Struthers commented that the Village's
ordinance against placing advertising signs in
residential yards is not being well enforced and asked that staff make greater
efforts to notify offenders that the signs not legal and must be removed.
Larry Dondanville thanked the Board and staff
for their assistance in organizing this year's Memorial Day activities. Mayor
Harris in turn thanked Mr. Dondanville for the efforts he made, which led to a
moving and effective ceremony at the Patty Turner Senior Center (and later at the
Weinberg Center) recognizing this area's World War II veterans.
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Board of Trustees Meeting
June 7, 2004
Page 2 of 6
REPORTS
There were no reports on the agenda for this meeting.
CONSENT AGENDA
Trustee Kayne asked that agenda item 01 -08 -12 regarding a liquor license for
Baja Fresh be removed from the Consent Agenda and considered separately. Mayor
Harris and the Board agreed. Other items on the Consent Agenda are:
ORDINANCE 0 -04 -31 AMENDING ZONING
ORDINANCE RE DIRECTIONAL SIGNS IN
C -2 OUTLYING COMMERICIAL DISTRICT
An ordinance amending the Zoning Ordinance re
directional ground signs in the C -2 outlying
commercial district. Second Reading.
ORDINANCE 0 -04 -32 APPROVING An ordinance approving an amendment to a sign
AMENDMENT TO SIGN PLAN TO PERMIT A plan to permit•a directional ground sign for
DIRECTIONAL GROUND SIGN, LAKE COOK Lake Cook Plaza. Second Reading.
PLAZA
ORDINANCE 0 -04 -33 APPROVING An ordinance approving an amendment to a
AMENDMENT TO A SPECIAL USE, RENU special use for Renu Body Spa, 617 Central
BODY SPA, 617 CENTRAL AVENUE Avenue. Second Reading.
ORDINANCE 0 -04 -34 AMENDING THE
MUNICIPAL CODE RE COMMUTER PARKING
FEES
increase to $150 for residents and
take effect July l'`. Second Readi
An ordinance amending the Municipal Code re
commuter parking fees. Daily rates will be
increased to $1.50 at the Deerfield Road
station. Fees for a six month permit will
to $215 for non - residents. The increases will
ng.
Trustee Rosenthal moved for adoption of the
four ordinances. Trustee Benton seconded the motion. The motion passed by the
following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
ORDINANCE 0 -04 -35 INCREASING NUMBER An ordinance increasing the number of Class C
OF CLASS C LIQUOR LICENSES FROM liquor licenses from three to four for Baja
3 TO 4, BAJA FRESH GRILL Fresh Grill. Second Reading.
Trustee Kayne stated his opposition to
granting a liquor license to a fast food restaurant. Trustee Swanson concurred.
Trustee Benton moved for adoption of the
ordinance. Trustee Rosenthal seconded the motion. The motion passed by the
following vote:
AYES: Benton, Rosenthal, Seiden, Wylie (4)
NAYS: Kayne, Swanson (2)
Board of Trustees Meeting
June 7, 2004
Page 3 of 6
OLD BUSINESS
ORDINANCE RE HISTORIC PRESERVATION After noting a minor change in Article 3,
Section 24.3 -12 of the ordinance (page 11),
Trustee Seiden commented that after tonight's First Reading, the ordinance will be
sent to the State Preservation Department for review. Only if it is approved by
that body will it have a Second Reading before the Village Board. Trustees
briefly discussed the tax consequences of the ordinance on both the homeowner and
the various taxing bodies.
This will stand as a First Reading.
NEW BUSINESS
AUTHORIZATION TO PURCHASE ONE Chief Sliozis is requesting authorization to
MARKED SQUAD CAR AND ONE purchase one marked police squad car. The
ADMINISTRATIVE VEHICLE vehicle to be purchased is a replacement for
a 2003 Ford Crown Victoria that was "totaled"
as a result of a traffic accident, and for which the Village has received payment
from the insurance company in the amount of $16,200. The replacement vehicle is a
2004 Ford Crown Victoria. It would be purchased from the holder of the state bid
contract, Landmark Ford in Springfield, at a total cost of $20,050.
The second car to be replaced is the Village
Manager's vehicle, a 1998 Ford Taurus. The 2004 -05 budget provides for the
replacement of this car from the Vehicle and Equipment Replacement Fund. Staff
recommends purchase of a 2005 Ford Taurus SE from state bid contract holder
Landmark Ford, for a total cost of $14,131.
Trustee Seiden made a motion to authorize the
purchase of a 2004 Ford Crown Victoria at a total cost not to exceed $20,050 and a
2005 Ford Taurus SE at a total cost not to exceed $14,131, both from Landmark
Ford. Trustee Benton seconded the motion. The motion passed by the following
vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
ANALYSIS AND AWARD OF BID FOR Three bids were received for the purchase of
36,220 G.V.W.R. DUMP TRUCK a new 2005 36,220 G.V.W.R. dump truck. Mrs.
Little recommends awarding the bid to low
bidder Lake County Truck Sales. They made a base bid of $64,876, with a trade in
of $16,998 (for a GMC Topkick truck with a 10 -foot Baker snowplow) for a net
amount of $47,878. Mrs. Little noted that a new 10 foot snowplow has been
budgeted for this vehicle, but it will be purchased separately and is not a part
of this bid.
Trustee Benton moved to award the bid to Lake
County Truck Sales for a net amount not to exceed $47,878. Trustee Kayne seconded
the motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
Board of Trustees Meeting
June 7, 2004
Page 4 of 6
AUTHORIZATION TO DISPOSE OF The Public Works Department wishes to remove
MATERIAL FROM THE PUBLIC WORKS accumulated materials from their storage yard
STORAGE YARD on Hackberry Road. It is estimated that there
are 8,000 cubic yards of material to be
removed. Three proposals were received from companies to load their trucks and
remove the material. Mrs. Little recommends awarding the contract to Lenzini
Excavating who provided the lowest unit cost of $200 per load, including the
loader operator. The budgeted amount for the work is $50,000. This will allow
approximately 2,500 cubic yards of material to be removed from the site.
Trustee Rosenthal moved to award the contract
to Lenzini Excavating for $200 /load, including the load operator, up to the
maximum budgeted amount of $50,000. Trustee Kayne seconded the motion. The
motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson,. Wylie (6)
NAYS: None (0)
AUTHORIZATION TO AWARD CONTRACT Staff is seeking the services of a consulting
FOR ENGINEERING SERVICES FOR firm to complete a study of the condition of
WASTEWATER TREATMENT PLANT the Village's wastewater treatment infra -
INFRASTRUCTURE STUDY structure and to investigate the feasibility
of connecting with a larger, regional
.wastewater service provider. Requests for proposals were sent to nine engineering
firms, and six proposals were received. Staff recommends awarding the study to
the joint team of Stanley Consultants /Applied Technologies in an amount not to
exceed $57,950.
After discussion, Trustee Wylie made a motion
to authorize awarding the contract to Stanley Consultants /Applied Technologies in
an amount not to exceed $57,950. Trustee Benton seconded the motion. The motion
passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO ACQUIRE RIGHT -OF It is necessary to acquire approximately 80
WAY FROM EQUILON (SHELL OIL) RE square feet of right -of way from the Eqilon
WAUKEGAN /OSTERMAN /LONGFELLOW Corporation in order to construct intersection
IMPROVEMENTS improvements at the northeast corner of
Waukegan Road and Osterman Avenue. The area
needed for construction is at the southwest corner of the property at 655 Waukegan
Road. Components of the real estate transaction include an acquisition area, two
temporary construction easement areas, relocation of Equilon (Shell Oil)
improvements and Impact on Value. On January 8, 2003, the Village provided an
independent appraisal and an offer in the amount of $36,800 to Equilon for their
consideration. Equilon has accepted the $36,800 as a fair and equitable value.
The Director of Public Works and Engineering therefore requests authorization to
pay $36,800 to Equilon for compensation related to the Waukegan /Osterman/
Longfellow intersection improvements.
Trustee Benton so moved. Trustee Rosenthal
seconded the motion. The motion passed by the following vote:
Board of Trustees Meeting
June 7, 2004
Page 5 of 6
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
ANALYSIS AND AWARD OF BID FOR Four sealed bids were received for
INTERSECTION IMPROVEMENTS AT construction of the Waukegan and Osterman/
WAUKEGAN /OSTERMAN /LONGFELLOW Longfellow intersection improvement. Staff
and its consultant, Ciorba Group, recommend
that the contract be awarded to Chicagoland Paving, who provided the low bid
(corrected) of $548,889.52. Mrs. Little noted that the traffic signal
subcontractor for the project is Home Towne Electric, which will facilitate smooth
coordination between this intersection project and the Streetscape Phase III
project.
Mayor Harris suggested starting this project
after the 4th of July if doing so will cause only a minor delay.
Trustee Kayne commented that he is not
satisfied with the assessment of and solutions for pedestrian issues at this
intersection, and he will therefore be voting against the project.
Trustee Rosenthal moved to award the bid to
Chicagoland Paving for an amount not to exceed $548,889.52. Trustee Wylie
seconded the motion. The motion passed by the following vote:
AYES: Benton, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: Kayne (1)
AUTHORIZATION TO EXTEND AGREEMENT Home Towne Electric served as construction
WITH HOME TOWNE ELECTRIC RE PHASE manager /general contractor for both the
III STREETSCAPE IMPROVEMENT Phase I and the Phase II Streetscape projects.
The final streetscape project to be
implemented is Phase III, which is the area along both sides of Waukegan Road from
the commercial drive at Midwest Bank, south to Osterman /Longfellow. The project
will be funded by the Village Center TIF. Home Towne Electric has submitted a
proposal to complete the work for Phase III Streetscape for $306,000. The
Village's consultant, Ciorba Group, reviewed the proposal and finds it acceptable.
Mrs. Little recommends extending the agreement with Home Towne Electric for Phase
III Streetscape in an amount not to exceed $306,000.
Trustee Wylie so moved. Trustee Benton
seconded the motion. The motion passed by the following vote:
AYES: Benton, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: Kayne (1)
AUTHORIZATION TO ACCEPT PROPOSAL Ciorba Group has assisted the Village with
FOR STREETSCAPE PHASE III design and construction engineering services
ENGINEERING SERVICES DURING for Streetscape Phase I and Phase II and with
CONSTRUCTION ( WAUKEGAN ROAD FROM the design of Phase III. Staff requested that
ELIZABETH ARDEN /BLOCKBUSTER TO Ciorba Group prepare a written proposal to
OSTERMAN /LONGFELLOW) IS I complete Phase III engineering services during
` \ construction, and Ciorba Group submitted a
proposal in an amount not to exceed $28,684. Mrs. Little recommends acceptance of
the proposal.
Board of Trustees Meeting
June 7, 2004
Page 6 of 6
Trustee Rosenthal so moved. Trustee Swanson
seconded the motion. The motion passed by the following vote:
AYES: Benton, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: Kayne (1)
nTCrrlQQTnU
MARVIN EHLERS SELECTED Trustee Benton recognized former trustee
Marvin Ehlers for being named president elect
of the Illinois State Historical Society.
RELAY FOR LIFE Trustee Rosenthal reported that Relay for
Life, a fund raiser for the American Cancer
Society, will be held this Saturday at the high school.
THANKS TO PARK DISTRICT Trustee Kayne commended the Deerfield Park
District for keeping the baseball fields in
such good condition in spite of all the rain.
COMMUTER PARKING FEES Mr. Franz reminded residents that the commuter
parking fee increase passed at tonight's
meeting does not go into effect until July 1st.
FARMERS MARKET Mr. Franz reported that the farmers market
starts up for the season on June 19tH
POLICE DEPARTMENT FUNDRAISER Commander Walt Trillhaase reported on the
fundraiser held by the police department for
the American Cancer Society. In conjunction with 11 Forno Pizza, on two dates
department personnel delivered pizzas and donated the $1,920 in tips received.
EXECUTIVE SESSION Mr. Franz reported that proper notice was
given for an executive session after tonight's
meeting. Topics on the agenda are personnel and land acquisition.
Trustee Benton made a motion to go into
Executive Session. Trustee Seiden seconded the motion. The motion passed by the
following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, S anson, W ie (6)
NAYS: None (0)
ADJOURNMENT Therl beipelno
Trus ee Benton
Trustee Rosenthal seconded t e motion. he motion
meeting was adjourned at 8: P.M. I
APPROVED:
ATTEST:
Village C erk
Yarth e b iness to discuss,
de o on to adjourn.
ss n nimously. The