05/03/2004May 3, 2004
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Harris -in the Council Chamber of the Village Hall on
Monday, May 3, 2004, at 7:30 P.M. The Clerk called the roll and announced that
the following were:
Present: Steve Harris, Mayor
Robert Benton
Jerry Kayne
Harriet Rosenthal
William Seiden
Vernon Swanson
Matthew Wylie
and that a quorum was present and in attendance. Also present were Village
Attorney Peter Coblentz and Village Manager Robert Franz.
PLEDGE OF ALLEGIANCE Junior girl scout troop 3357 from Holy Cross
School, along with their leader Kathleen
Burns, led those in attendance in reciting the Pledge of Allegiance. The girls
each introduced herself, after which the troop discussed their current project,
which is to educate school mates and family about waste management issues.
APPROVAL OF MINUTES Trustee Rosenthal made a motion to approve the
minutes of the previous meeting. Trustee
Benton seconded the motion. The motion passed unanimously.
PROCLAMATION-SENIOR-CENTER WEEK Mayor Harris read a proclamation designating
the week of May 9 -15 as Senior Center Week in
Deerfield. He called upon all citizens to recognize the special contributions of
senior center participants and the efforts of the staff and volunteers who work to
enhance the well being of the older citizens of the community.
Trustee Swanson moved to accept the
proclamation. Trustee Rosenthal seconded the motion. The motion passed
unanimously.
BILLS AND PAYROLL Trustee Rosenthal moved to approve the Bills
and Payroll. Trustee Wylie seconded the
motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
PUBLIC COMMENT
There was no public comment on non - agenda
items.
REPORTS
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on
COMMISSION RE REQUEST FOR AN March 25` °. It is their recommendation that
AMENDMENT TO THE ZONING ORDINANCE Lake Cook Plaza's request for an amendment to
Board of Trustees meeting
May 3, 2004
Page 2 of 7
AND AN AMENDMENT TO THE EXISTING a sign plan and a text amendment to the zoning
SIGN PLAN TO PERMIT A DIRECTIONAL ordinance to allow the proposed directional
GROUND SIGN, LAKE COOK PLAZA sign be approved. The motion passed 7 -0.
Representing Lake Cook Plaza, Don Parker
explained that the sign is not for advertising and will not be seen from the
street. The purpose is twofold: (1) to identify to individuals that they are
indeed at Lake Cook Plaza and (2) to identify and provide directional arrows to
some of the businesses that cannot easily been seen when entering the center.
During discussion, planner Jeff Ryckaert
explained that before erecting the sign, the petitioner must appear before the
Appearance Review Commission, which may approve the sign as requested or suggest
modifications. If the petitioner doesn't agree with the ARC's recommendations, he
may appeal to the Board of Trustees. Mr. Parker noted that the ARC meeting is
scheduled for the end of the month.
Trustee Rosenthal made a motion to accept the
report and recommendation of the Plan Commission and to direct preparation of an
ordinance. Trustee Benton seconded the motion. The motion passed by the
following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
REPORT AND RECOMMENDATION OF PLAN These two agenda items have been withdrawn at
COMMISSION AND REPORT AND RECOM- the request of the petitioner, CRM Properties
MENDATION OF VCDC RE REQUEST FOR Group.
BLANKET SPECIAL USE, DEERFIELD
SQUARE
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing
COMMISSION AND REPORT AND'RECOM- on April 8th to consider a request by Anna
MENDATION OF VCDC RE REQUEST FOR Pamula for improvements to Renu Day Spa
AMENDMENT TO SPECIAL USE, RENU DAY located at 617 Central Avenue. The petitioner
SPA, 617 CENTRAL AVENUE is proposing to convert existing attic space
into usable space for the business and also to
make a number of exterior improvements. It is the recommendation of the Plan
Commission that the petitioner's' request for approval of an amendment to a special
use and an amendment to Ordinance 0 -97 -09 to allow the proposed renovations to
Renu Day Spa be approved. The motion passed 4 -0. The VCDC also met to consider
the recommendation and voted 7 -0 in favor of the petitioner's request.
Representing the petitioner, Rick Patinkin
summarized the history of Renu Day Spa and the ,changes now being requested. He
explained that the changes are not intended to increase the number of customers
but rather to enhance their comfort and privacy.
After discussion, Trustee Wylie made a motion
to accept the report and recommendation of the Plan Commission and the report and
recommendation of the VCDC and to direct preparation of an ordinance. Trustee
Rosenthal seconded the motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
Board-of Trustees meeting
May 3,.2004
Page 3 of 7
REPORT AND RECOMMENDATION OF PLAN
COMMISSION RE APPROVAL OF 2004
ZONING MAP
Each year the Village publishes a new zoning
map reflecting the changes to the map which
have been adopted over the year. This year
there have been two rezonings:
• 601 and 607 Deerfield Road - Rezoned from R -5 General Residence District to P -1
Public Lands District for the township facility and
• 440 Lake Cook Road - Rezoned from I -2B Outlying Limited Industrial District to
I -1 Office, Research and Restricted Industrial District for an existing
building (DiPietro Plumbing and Keystone Mechanicals) to be converted from
warehouse and manufacturing use to office use.
It is the recommendation of the Plan
Commission that the 2004 zoning map be published to reflect the two changes.
Trustee Rosenthal so moved. Trustee Wylie
seconded the motion. The motion passed unanimously.
REPORT OF STAFF RE COMMUTER As part of the budget review process, staff
PARKING FEES considered raising commuter parking fees at
the Deerfield Road train station. Daily fees
have been $1.00 since 1992. Staff recommends that they be increased to $1.50.
Permit fees for residents are currently $100 for residents and $150 for non-
residents for a six month period. Resident fees were last increased in 1988 and
non - resident fees were last increased in 1995. Staff recommends increasing the
resident fee to $150 and the non - resident fee to $215 for a six month period. It
is recommended that the effective date should be July 18` to coincide with the next
permit billing period. Daily parking fees at the Lake Cook station will remain at
$1.00.
Trustee Swanson made a motion to accept the
recommendation of staff to increase the daily and permit fees as proposed and to
direct preparation of an ordinance. Trustee Rosenthal seconded the motion. The
motion passed unanimously.
CONSENT AGENDA
ORDINANCE 0 -04 -23 APPROVING An ordinance approving an amendment to the
AMENDMENT TO SIGN PLAN, 570 LAKE sign plan for Deerbrook Corporate Center,
COOK ROAD, DEERBROOK CORPORATE 570 Lake Cook Road. Second Reading.
CENTER
Trustee Rosenthal moved for adoption of the
ordinance. Trustee Wylie seconded the motion. The motion passed by the following
vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
ORDINANCE 0 -04 -24 APPROVING SIDE An ordinance approving a side yard variation
YARD VARIATION, DELLORTO AND for Joseph Dellorto and Lisa Verderber, 1025
VERDERBER, 1025 FOREST Forest Avenue. First Reading.
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Board of Trustees meeting
May 3, 2004
Page 4 of 7
At the request of the petitioners, Trustee
Rosenthal moved for a waiver of the rules to permit the ordinance to be approved
on First Reading. Trustee Benton seconded the motion. The motion passed by the
following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0),
Trustee Rosenthal moved for adoption of the
ordinance. Trustee Benton seconded the motion. The motion passed by the
following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
ORDINANCE 0 -04 -25 APPROVING REAR An ordinance approving a rear yard variation
YARD VARIATION, MR. AND MRS. STEVE for Mr. and Mrs. Steve Kaplan, 40 Mulberry.
KAPLAN, 40 MULBERRY First Reading.
At the request of the petitioner, Trustee
Benton moved for a waiver of the rules to permit the ordinance to be approved on
First Reading. Trustee Swanson seconded the motion. The motion passed by the
following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
Trustee Benton moved for adoption of the
ordinance. Trustee Swanson seconded the motion. The motion passed by the
following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
ORDINANCE AMENDING THE ZONING An ordinance amending the zoning ordinance
ORDINANCE RE GROUND SIGNS IN THE to authorize certain ground signs in the
I -1 OFFICE, RESEARCH AND RESTRICTED I -1 Office, Research and Restricted
INDUSTRIAL DISTRICT Industrial District. First Reading.
ORDINANCE AUTHORIZING A GROUND An ordinance authorizing a ground sign for
SIGN FOR SMITH BARNEY AS AN Smith Barney as an amendment to the approved
AMENDMENT TO THE APPROVED SIGN PLAN sign plan for 111 Pfingsten. First Reading.
FOR 111 PFINGSTEN
RESOLUTION R -04 -02 RE MFT A resolution appropriating and authorizing
MAINTENANCE OF STREETS AND HIGHWAYS maintenance expenditures in the amount of
$578,000 using Motor Fuel Tax funds.
Maintenance is provided by the Public Works Department and contract work.
Trustee Benton moved for acceptance of the
remaining Consent Agenda items and adoption of the resolution. Trustee Swanson
seconded the motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
Board of Trustees meeting
May 3, 2004
Page 5 of 7
OLD BUSINESS
DISCUSSION RE PRIMECO LANDLINE The litigation involves the 1% municipal
CLASS ACTION LITIGATION, INFRA- infrastructure maintenance fee collected by
STRUCTURE MAINTENANCE FEE the Village and many other municipalities in
Illinois since 1998. It was held
unconstitutional by the Illinois Supreme Court in 2001. This is the third of
three class actions that are part of the litigation. It involves the class of
landline telephone customers. The Village is included in the case as a member of
a defendant class of municipalities. The Village has until May 12th to make a
decision on whether to opt out of the defendant class or to remain in it. The
named defendants in the case are the Village of Skokie and the City of Chicago.
The cost for the Village to remain in, which is based on population, is about
$4,600. Mr. Coblentz explained the ramifications of remaining in vs. opting out.
The Northwest Municipal Conference is encouraging municipalities to remain in.
The mayor, trustees, and staff spent several
minutes discussing the matter, after which Trustee Wylie made a motion that the
Village remain a defendant in the class action suit and pay its share of the cost
of the suit. Trustee Swanson seconded the motion. The motion passed by the
following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO EXECUTE CONTRACT The Village is a member of the GIS Consortium,
TO CONTINUE SUPPORT SERVICES FOR eight municipalities jointly implementing
THE GEOGRAPHICAL INFORMATION GIS in their towns.' The consortium has an
SYSTEM (GIS) WITH MUNICIPAL GIS arrangement with Municipal GIS Partners, Inc.
PARTNERS, INC. (MGP) to provide staffing and consulting to
implement the Geographical Information System
in each town. The arrangement provides for a discounted fee structure and
allocates MGP staff hours based on the level of service required for each
community. The cost for the 2004 -05 fiscal year is $59,101. This amount has been
authorized in the current budget. Diane Mikula briefly discussed some of the
projects MGP has undertaken for the Village. It is her recommendation that the
Board authorize execution of the new contract.
Tom Thomey of MGP answered several questions
from Board members, after which Trustee Wylie made a motion to execute the
contract in an amount not to exceed $59,101. Trustee Kayne seconded the motion.
The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO EXECUTE AGREEMENT Owen Ayres & Associates has contracted with
WITH OWEN AYERS & ASSOCIATES, INC. the GIS consortium to provide professional
FOR PROFESSIONAL SERVICES RELATING services relating to photogrammetric
TO PHOTOGRAMMETRIC MAPPING AND mapping and aerial photography. This will
AERIAL PHOTOGRAPHY enable consortium communities to acquire base
mapping at discount rates. Each community is
in the process of signing an individual agreement with Ayers & Associates based
upon size and services provided. Only a portion of the Village (primarily the
downtown at first) will be flown each year. The cost to Deerfield is $34,679,
Board of Trustees meeting
May 3, 2004
Page 6 of 7
which includes a one time expenditure of $16,100 for setting up targeting and
control measures. This amount is within the 2004 -05 budgeted amount. Ms. Mikula
recommends that the Board accept the contract w-ith Owens Ayers & Associates in an
amount not to exceed $34,679.
Mr. Thomey discussed the qualifications based
selection process by which Owen Ayers & Associates was chosen. Along with Trustee
Swanson and Barbara Little, he also discussed how photogrammetric mapping and
aerial photography are superior to methods -used in the past.
After further discussion, Trustee Wylie made a
motion to authorize execution of the agreement with Owen Ayers & Associates, Inc.
in an amount not to exceed'$34,679. Trustee Benton seconded the motion. The
motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Swanson, Wylie (5)
NAYS: Seiden (1)
NEW BUSINESS
AUTHORIZATION TO ACCEPT PROPOSAL A cracked cylinder head was recently found
FOR EMERGENCY GENERATOR REPAIR AT on the generator at the East Side Lift
EAST SIDE LIFT STATION Station, necessitating that both cylinder
heads be replaced. Inland Detroit Diesel -
Allison, Inc. proposes to complete the repair for $9,271.39 plus the rental cost
of a standby generator at the site for two weeks for $2,400. They also recommend
installing a sensor that would shut down the generator if overheated to prevent
serious damage. The cost of the sensor is $480. Staff recommends acceptance of
the Inland Detroit Diesel - Allison, Inc. proposal for generator repair, standby
generator rental and sensor installation for a total amount of $12,151.39.
Trustee Wylie moved to authorize Inland
Detroit Diesel - Allison, Inc. to perform the repairs at the East Side Lift Station
for a total amount not to exceed $12,151.39. Trustee Benton seconded the motion.
The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO ACCEPT PROPOSAL Fire hydrants in the Village were last painted
FOR FIRE HYDRANT PAINTING eight years ago and are in need of repainting.
$20,000 has been budgeted for this work.
Three proposals were received. Staff recommends acceptance of the proposal of
Giant Wow, Inc. at $49.95 per hydrant. The proposal includes sandblasting,
priming, and one coat of paint. For the $20,000 budgeted, 400 of the Village's
1,199 fire hydrants can be painted.
Trustee Rosenthal made a motion to accept the
proposal of Giant Wow, Inc. at $49.95 /hydrant up to the budgeted amount of
$20,000. Trustee Benton seconded the motion. After discussion the motion passed
by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson (5)
NAYS: Wylie (1)
Board of Trustees meeting
May 3, 2004
Page 7 of 7
AUTHORIZATION TO ACCEPT PROPOSAL Three secondary clarifiers at the wastewater
FOR CLARIFIER REPAIR AT WASTEWATER reclamation facility are in need of repair.
RECLAMATION FACILITY The clarifiers' skirting has numerous holes
and splits in the seams. In order to avoid
exceeding the National Pollutant Discharge Elimination System permit levels,
skirting on all three secondary clarifiers must be replaced. Some supports and
seals also need replacement. Lintech Engineering submitted a design /build
proposal for the work in the amount of $132,535. J.J. Henderson would complete
the installation. Staff recommends acceptance of the Lintech Engineering proposal
in an amount not to exceed $132,535.
Trustee Rosenthal moved to accept the proposal
of Lintech Engineering in an amount not to exceed $132,535. Trustee Swanson
seconded the motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
ORDINANCE IMPLEMENTING PROVISIONS
OF THE STATE OFFICIALS AND
EMPLOYEES ETHICS ACT
Reading.
ORDINANCE AMENDING MUNICIPAL CODE
RE PERMIT FEES AND CONSTRUCTION
CHARGES
that Deerfield is below the average
recommends adoption of an ordinance
them into a new article in Chapter
First Reading.
An ordinance adopting (1) gift ban provisions
and (2) restrictions on certain political
activities by governmental officers and
employees. This will stand as a First
Building permit fees and related construction
charges were discussed with the Board as part
of the 2004 -05 budget review process. A
survey of neighboring municipalities disclosed
fees charged by most communities. Staff
increasing the various fees and consolidating
6 of the Municipal Code. This will stand as a
nTgrTTgqTOM
There were no items for discussion by either Board members or staff.
ADOURNMENT There bein o furt er business to discuss,
Tru e Wy ie ade motion to adjourn the
meeting. Trustee Benton seconded th motion. The of f passed unanimously. The
meeting was adjourned at 8:57 P.M.
AP
ATTEST:
Vi lage Cler
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