02/17/2004336
February 17, 2004
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Harris in the Council Chamber of the Village Hall on
Tuesday, February 17, 2004, at 7:30 P.M. The Clerk called the roll and announced
that the following were:
Present: Steve Harris, Mayor
Robert Benton
Jerry Kayne
Harriet Rosenthal
William Seiden
Vernon Swanson
Matthew Wylie
and that a quorum was present and in attendance. Also present were Village
Attorney Peter Coblentz and Village Manager Robert Franz.
PLEDGE OF ALLEGIANCE Oscar Adler led those in attendance in
reciting the Pledge of Allegiance. Mr. Adler
then briefly discussed the Legislative Breakfast that is scheduled for March 10`h
and the Job Seekers Workshop that will be held on March 13th
APPROVAL OF MINUTES Trustee Rosenthal made a motion to approve the
minutes of the Board of Trustees meeting and
the Committee of the Whole meeting, both held on February 2nd. Trustee Benton
seconded the motion. The motion passed unanimously.
BILLS AND PAYROLL Trustee Wylie made a motion to approve the
Bills and Payroll. Trustee Seiden seconded
the motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
TREASURER'S REPORT Bob Fialkowski presented highlights from the
January Treasurer's Report. Sales Tax
received in January (for October sales) is a 9.3% decrease from the same period
last year and a 3.2% increase over the last twelve -month period versus the year
before. As of January 31, 2004, 100% of available cash was invested at an average
interest rate of 2.87% compared to an average rate of .88% for the 90 -day Treasury
Bill. Mr. Fialkowski reported that due to the transition from the current
financial software system to the new Munis system, there will be no Prelist for
the next Board meeting.
REPORT ON DEPARTMENTAL OBJECTIVES,
POLICE DEPARTMENT
Chief Sliozis were:
Chief John Sliozis presented the Report on
Departmental Objectives for the Police
Department. Among the highlights reported by
• LiveScan, an inkless fingerprinting system, has been installed and is
operational.
Board of Trustees Meeting
February 17, 2004
Page 2 of 6
• The High Speed Notification System (Reverse 9 -1 -1) is installed and has been
used on a limited basis.
• Implementation has begun on a new computer aided dispatch and records system.
• The Department is moving toward its goal of accreditation.
• A Citizens' Survey was distributed, and responses are being tabulated.
• Index Crimes are down by 4 %.
• Calls for service increased by 2,000 (to 18,000).
• The numbers of thefts, vandalism and accidents are virtually unchanged.
PUBLIC COMMENT Gil Antokol announced that the next blood
drive will take place on Sunday, March 7, from
8:00 a.m. - 1:00 p.m. at the Jewett Park Community Center.
Lou Dauria commented that signs have appeared
at Deerbrook Mall reserving certain parking spots for parents with children. Mr.
Franz responded that the restriction is unenforceable, as the police department
tickets only for fire lane violations at the mall. Staff will contact Deerbrook
for further - information.
PrPnPTC
REPORT AND RECOMMENDATION OF BZA The Board of Zoning Appeals held a public
RE REQUEST FOR REAR YARD VARIATION, hearing on January 219` to consider the request
LORI ASHWORTH, 1625 TALL TREE LANE of Lori Ashworth of 1625 Tall Tree Lane for a
variation to allow the replacement of an
existing illegally established screened porch with a slightly smaller sunroom.
The proposed structure would produce a rear yard of 37.916' in lieu of the 50'
rear yard as specified in the Zoning Ordinance. By a vote of 5 -0 the BZA
recommended that the requested variation be granted.
Trustee Seiden made a motion to accept the
Report and Recommendation of the BZA and to direct preparation of an ordinance.
Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
REPORT AND RECOMMENDATION OF PLAN In October 2003 the Board of Trustees approved
COMMISSION RE REQUEST FOR APPROVAL the preliminary plat of subdivision for the
OF FINAL PLAT, 1450 SOMERSET property at 1450 Somerset. The Plan Commission
has reviewed the final plat of subdivision for
the property and has found it to be in substantial conformance to the previously
approved preliminary plat of subdivision. It is therefore their recommendation
that the final plat of subdivision for the property at 1450 Somerset Avenue be
found to be in substantial conformation to the previously approved preliminary
plat.
Trustee Rosenthal made a motion to accept the
Plan Commission report and recommendation. Trustee Benton seconded the motion.
The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
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Board of Trustees Meeting
February 17, 2004
Page 3 of ..6 .
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on
COMMISSION RE REQUEST FOR AMENDMENT January 15, 2004. It is their recommendation
TO SIGNAGE PLAN AND TEXT AMENDMENT that Dunkin Donuts' request for an amendment
TO ALLOW A GROUND SIGN FOR DUNKIN to a sign plan and a text amendment to the
DONUTS, LAKE COOK PLAZA zoning ordinance to allow the proposed ground
sign be denied. On a motion to approve, the
vote was 0 -5. On a subsequent recommendation that Dunkin Donuts' request for an
amendment to a sign plan for the alternative sign plan (without the `:Lake Cook
Plaza" wording on the sign), and including the stipulation that the grade level
not be raised for the sign, and a text amendment to the zoning ordinance to allow
the proposed ground sign, be approved, the Plan Commission voted in favor of the
petitioner's request. The vote was 4 -1.
Jim Pilot of Dunkin Donuts explained that
traffic coming from the west on Lake Cook Road cannot see the store. Mr. Pilot
added that he is satisfied with the Plan Commission recommendation for signage
without the Lake Cook Plaza designation.
Trustee Rosenthal moved for acceptance of the
Plan Commission report and recommendation and preparation of an ordinance.
Trustee Swanson seconded the motion.
Trustee Wylie commented that he
to have a Dunkin Donuts listing on the Lake Cook Plaza monument sign
have an additional sign. After discussion, the motion passed by the
vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson (5)
NAYS: Wylie (1)
CONSENT AGENDA
There was no Consent Agenda for this meeting.
OLD BUSINESS
would prefer
rather than
following
ORDINANCE APPROVING FRONT YARD Trustee Benton moved to remove the matter
VARIATION, BRUCE TANDET AND JOHN from the table. Trustee Wylie seconded the
ANDERSON, 1416 NORTHWOODS DRIVE, motion. The motion passed unanimously.
SECOND READING (TABLED 2/2/04)
Trustee Swanson moved to approve the
ordinance, but amended to include a 70' front yard setback rather than a 60' front
yard setback. Trustee Kayne seconded the motion.
agreement with the Northwoods
satisfied with the 70' front
on the lot to achieve the 70'
yard set back rather than the
rear yard.variation.
Mr. Tandet reported that he has come to an
Drive Homeowners Association, with both parties
yard setback. However, due to moving the house back
front yard set back, there will be only a 41' rear
required 501. Mr. Tandet will therefore require a
Bob Hodlick, president of the Northwoods Drive
Homeowners Association, reported that, by a vote of 8 -1, the executive board of
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Board of Trustees Meeting
February 17, 2004
Page 4 of 6
the association favors the 70' front yard setback. In a subsequent polling of
residents of the street, 19 were in favor of a 70' setback and 6 were against it.
Trustee Seiden commented that if a rear yard
variation is now desired, the petitioner should be required to return to the Board
of Zoning Appeals. Mayor Harris agreed.
Several Northwoods Drive residents requested
that the Board vote on the front yard variation now and settle that matter, then
have the petitioner go back to the BZA for a recommendation on the back yard
variation. Mayor Harris responded that the Board needs to vote on a plan in its
entirety, not on just a portion of it at a time.
Trustee Swanson moved to withdraw his earlier
motion. Trustee Wylie seconded the motion. The motion passed unanimously.
Trustee Rosenthal moved to refer the matter
back to the BZA. Trustee Benton seconded the motion. The motion passed
unanimously.
Discussion followed. Denise DiClementi asked
the Board to reconsider and vote on the 70' front yard variation at this meeting.
Her request was denied. Tim Mulholland of 860 Northwoods Drive, and his attorney
Edward Rosen, asked the Board to consider not just the front yard of the
petitioner's property, but also the back yard. Ponding and mosquitoes are already
a problem for the Mulhollands, and the problem will be exacerbated if the 40' rear
yard variation for 1416 Northwoods Drive is granted. Mayor Harris urged Mr. Rosen
and Mr. Mulholland to attend the BZA public hearing and state their concerns.
ORDINANCE 0 -04 -08 APPROVING FRONT Harvey Bender reported that he has received
YARD VARIATION, MR. AND MRS. an undertaking from the Sacks outlining their
RICHARD SACKS, 510 BRIERHILL ROAD, commitment to landscaping the common boundary
SECOND READING between the Sacks' house and the Bender's
house. He is satisfied with the provisions of
the document. Ruby Bender commented that she is less satisfied than her husband.
She feels many of her plantings will not survive and that she will have a long
wait until the Sacks' project is completed and they put in the promised new
plantings. In response to a question from Mayor Harris, Mr. Sacks stated that he
expects the undertaking to be made part of the permanent record and that he
expects to be bound by it.
After further discussion, Trustee Benton made
a motion to adopt the ordinance, subject to the undertaking submitted by Mr.
Sacks. Trustee Kayne seconded the motion. The motion passed by the following vote:
AYES: Benton, Kayne, Seiden, Swanson (4)
NAYS: Rosenthal, Wylie (2)
ORDINANCE INCREASING NUMBER OF
CLASS E LIQUOR LICENSES FROM
19 TO 20, FILIPPO'S RESTAURANT
petitioner's expect the restaurant
NEW BUSINESS
An ordinance increasing the number of Class E
liquor licenses from 19 to 20 for Flilppo's
Restaurant, soon to open in the site of the
former Hi Ricky's. First Reading. The
to open by mid March.
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Board of.Trustees Meeting
February.17, ,2004
Page 5 of 6
AUTHORIZATION TO PURCHASE
ONE Chief Sliozis reported that the
Police
UNMARKED SQUAD CAR (STATE
BID) Department is seeking authorization
to
purchase one unmarked squad car.
The vehicle
to be purchased is a 2004
Ford Taurus. It will be.purchased from Landmark
Ford in
Springfield, Illinois, at
a total cost of $14,208. It will replace
a 1999 Ford
Crown Victoria which will
be turned over to Building and Zoning for
continued use.
Trustee Seiden moved to authorize the purchase
in an amount not to exceed $14,208. Trustee Rosenthal seconded the motion. The
motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO ACCEPT PROPOSAL A 28 year old automatic transfer switch is
FOR REPLACEMENT OF AUTOMATIC budgeted for replacement at the East Side Lift
TRANSFER SWITCH AT EAST SIDE LIFT Station. Four proposals were received for the
STATION equipment and installation, all of which
exceeded the budgeted amount. The quotes were
very close, indicating that this is an accurate value for the work. Mrs. Little
recommends acceptance of the low bid of Deerfield Electric in the amount of
$23,998.
Trustee Swanson moved to accept the proposal
of Deerfield Electric in an amount not to exceed $24,000. Trustee Wylie seconded
the motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO EXTEND 2003 Moore Landscapes has successfully performed
CONTRACT FOR CONTRACTUAL LANDSCAPE one complete year of professional landscape
SERVICES AND STREETSCAPE URN maintenance services for the Village. Village
PLANTING - MOORE LANDSCAPES staff and Moore Landscapes staff have
discussed items that need to be added to the
standard scope of services for an extension of their 2003 contract. Three service
areas were added, as well as additional sidewalk maintenance downtown. Based on
the increased scope of service and the increased knowledge of the work, Moore
Landscapes proposes to extend the contract for landscape maintenance services and
streetscape urn planting for an additional three years for an annual amount not to
exceed $70,000.
Mrs. Little recommends that the Board
authorize an extension of Moore Landscapes' 2003 contract, with �tlhe three-
additional service areas and sidewalk maintenance, for an amount not to exceed
$70,000, with the option for the Village to renew the extension for two more years
at the same price.
Trustee Seiden so moved. Trustee Benton
seconded the motion. After discussion, the motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
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Board of Trustees Meeting
February 17, 2004
Page 6 of 6
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Mrs. Little recommends that the Board
authorize the extension of the Sawvell Tree Service contract in an amount not to
exceed $12,000.
Trustee Seiden so moved. Trustee Wylie
seconded the motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
SPELLING BEE
South Park School on February 26tH.
DISCUSSION
Mayor Harris encouraged anyone interested to
attend the spelling bee which will be held at
ADJOURNMENT There being no further business to discuss,
Trustee Kayne moved to adjourn the meeting.
IN
AUTHORIZATION
TO EXTEND 2002 -2003
Sawvell Tree Service has been
the low bidder
CONTRACT FOR
PARKWAY TREE TRIMMING,
for the last two years for the
Parkway Tree
SAWVELL TREE
SERVICE
Trimming program. They have offered
to extend
their contract, with trimming
of Size I trees
remaining the
same price of $13.75,
Size II increasing by $1.00 to
$31.00, and
Size III remaining
the same price of $43.00. The contract is for
the trimming of
approximately
450 parkway trees of
varying sizes.
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Mrs. Little recommends that the Board
authorize the extension of the Sawvell Tree Service contract in an amount not to
exceed $12,000.
Trustee Seiden so moved. Trustee Wylie
seconded the motion. The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
SPELLING BEE
South Park School on February 26tH.
DISCUSSION
Mayor Harris encouraged anyone interested to
attend the spelling bee which will be held at
ADJOURNMENT There being no further business to discuss,
Trustee Kayne moved to adjourn the meeting.
IN