10/20/2003October 20, 2003
The regular meeting.of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Harris in the Council Chamber of the Village Hall on
Monday, October 20, 2003, at 7:30 P.M. The Clerk called the roll and announced
that the following were:
Present: Steve Harris, Mayor
Jerry Kayne
Harriet Rosenthal
William Seiden
Vernon Swanson
Matthew Wylie
Absent. Robert Benton
and that a quorum was present and.in attendance.. Also present were Village
Attorney Peter Coblentz and Village Manager Robert Franz.
PLEDGE OF ALLEGIANCE Mayor Harris led those in attendance in
reciting the Pledge of Allegiance.
APPROVAL OF MINUTES Trustee Wylie made a motion to approve the
minutes of the previous meeting. Trustee
Kayne seconded the motion. The motion passed unanimously.
BILLS AND PAYROLL Trustee Wylie made a motion to approve the
Bills and Payroll. Trustee Kayne seconded the
motion. The motion passed by the following vote:
AYES: Kayne, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: None (0)
TREASURERS REPORT Bob Fialkowski presented highlights from the
September Treasurer's Report. Sales tax
received in September (for June sales) is a 3% increase over the same period last
year and,a 6.1% increase for the last twelve -month period versus the year before.
Hotel tax is under performing, and interest rates remain low, affecting expected
income from this source. As of September 30, 2003, 100% of available cash was
invested at an average interest rate of 2.67% compared to an average rate of .94%
for the 90 -day Treasury bill.
PUBLIC COMMENT
There was no public comment on non - agenda
items.
REPORTS
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on
COMMISSION RE REQUEST FOR APPROVAL September 25�h. It is their recommendation
OF A PRELIMINARY PLAT OF RESUB- that the petitioner's request for approval of
DIVISION FOR THE PROPERTY AT 1450 a preliminary plat of resubdivision for the
SOMERSET AVENUE property at 1450 Somerset Avenue be approved.
Board of Trustees Meeting
October 20, 2003
Page 2 of 4
The petitioner is proposing to resubdivide the property into two lots. The
existing house would be razed and a new home would be constructed on each of the
new lots. No variations are requested. The motion passed 6 -0. On a motion to
recommend that the petitioner deposit sufficient escrow funds for installation of
a future sidewalk in lieu of installing the sidewalk at this time, the motion
failed, with two voting yes, three voting no, and one abstaining.
David Marks of the Plan Commission noted that
since there is no sidewalk north, east, or west on the surrounding streets, there
was a question whether the petitioner should put in a sidewalk at this time.
Trustee Swanson responded that the subdivision code requires that it be put in.
Tom Concialdi of TEC Development Corporation stated that he has no problem with
putting in the sidewalk, if that is the requirement.
Trustee Rosenthal made a motion to approve the
preliminary plat of resubdivision. Trustee Seiden seconded the motion. The
motion passed unanimously.
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on
COMMISSION AND REPORT AND September 25th. It is their recommendation
RECOMMENDATION OF VCDC RE REQUEST that Bakers Square's request for an amendment
FOR AMENDMENT OF A SPECIAL USE FOR to a special use to permit a 166 square foot
AN ADDITION TO BAKERS SQUARE addition at.the southwest corner of the
RESTAURANT restaurant be approved. The motion passed
6 -0. The VCDC also reviewed the request and
believes the proposed addition is appropriate. It is their recommendation that
Bakers Square's request be approved. The motion passed 6 -0, with one member
abstaining.
Walter Ostachowski of Vicorp Restaurants,
Inc:, which owns Bakers Square; reported that the addition would permit the
existing public restrooms to be reconfigured and brought into compliance with the
Americans with Disabilities Act (ADA). Also, some sidewalk work will be done to
accommodate ADA accessibility.
Trustee Wylie commented that the proposed door
closers do not.completely comply with the requirements of the Illinois
Environmental Barriers Act, and the plan may therefore require some modification.
It was noted that this agenda item will have to come back before the Board for a
First Reading, by which time any necessary changes can have been made to the
proposed project to make the addition ADA compliant.
Trustee Rosenthal made a motion to accept the
Report and Recommendation of the Plan Commission and the Report and Recommendation
of the VCDC and to direct preparation of an ordinance. Trustee Swanson seconded
the motion. The motion passed unanimously.
REPORT.OF COMPREHENSIVE PLAN Trustee Wylie reported that the Comprehensive
STEERING COMMITTEE RE PROPOSED Plan Steering Committee has been working for
UPDATED COMPREHENSIVE PLAN sixteen months on an update of the Village's
Comprehensive Plan. 'The Committee has now
completed the review draft being presented tonight to the Board of Trustees. With
their approval, the document will be referred to the Plan Commission and other
Village commissions for.review and formal public hearings. The input of residents
is welcome in this process. Plan Commission workshop meetings are scheduled for
1
1
Board of Trustees Meeting
October 20, 2003
Page 3 of 4
November 13h and December 11`h. It is expected that a final document will be ready
for final Board approval early in 2004. Trustee Wylie thanked all those who were
involved in the process thus far.
Mayor Harris asked for public comment.
Derek Ragona disagreed with several components
of the draft plan, such as the proposed use of nine designated properties on the
south side of Deerfield Road for institutional purposes, the redevelopment of
certain properties south of Longfellow and east of Waukegan Road for multi - family,
the proposed traffic light at Orchard, and adding a road behind businesses in the
northeast quadrant.
After noting that the library board is working
on a similar document, Sunday Mueller, President of the Deerfield Library Board,
commented that the library board plans to actively participate in the Plan.
Commission workshops. The library board has several concerns about the Village's
plan, such as possible loss of parking south and west of the library, and possible
loss of ingress and egress from the west, leaving only ingress and egress from
Waukegan Road.
There being no further public comment, Trustee
Wylie made a motion to accept the review draft of the Deerfield Comprehensive Plan
update and submit it to the Plan Commission. Trustee Swanson seconded the motion.
Trustee Seiden commented that he has been
assured by members of the committee that eliminating the driveway and the parking
west of the library is not under consideration, and that if Orchard is ever
extended, the needs of the library will be taken into account.
unanimously.
After further discussion, the motion passed
CONSENT AGENDA
There was no Consent Agenda for this meeting.
OLD BUSINESS
ORDINANCE 0 -03 -35 AMENDING An ordinance restricting parking as follows:
MUNICIPAL CODE RE PARKING (1) on Elm Street - on both the east and west
RESTRICTIONS ON ELM STREET sides, from its intersection with Poplar Lane
on both the
north to its
to a point 150' north and (2) on Poplar Lane -
north and south sides, from its intersection with Elm Street on the
intersection with Elm Street on the south. Second Reading.
Mr. Franz noted that staff will continue to
work with Deerfield Crossings to try to alleviate the parking shortage on their
site.
Trustee Rosenthal moved for adoption of the
ordinance. Trustee Seiden seconded the motion. The motion passed by the
following vote:
p
Board of Trustees Meeting
October 20, 2003
Page 4 of 4
AYES: Kayne, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: None (0)
Mayor Harris reported that the next two agenda
items "Authorization to Amend Engineering Contract re Design Services - Pedestrian
Bridge" (held over from 10/7/03) and "Authorization to Award an Engineering
Contract re Construction Services - Pedestrian Bridge" will be held over until the
next meeting in order to give the engineer the opportunity to discuss the matter
with the Board at a Committee of the Whole meeting that is scheduled for next
Monday, October 27th,
DISCUSSION
TASK FORCE MEETING Trustee Seiden reported that the next meeting
of the Residential Redevelopment Review task
force will take place on October 28th, not on October 22 "d as previously announced.
DEERFIELD HIGH SCHOOL LIGHTING Trustee Wylie reported that Deerfield High
School will be holding a fundraising drive for
the purpose of installing lights at their stadium field. He would like for the
Board to discuss the possibility of Village participation in funding the project.
Mayor Harris asked that the matter be added he agenda of next Monday's
Committee of the Whole meeting.
ADJOURNMENT The e being no fu ther business to discuss,
ee Ros thal made a motion to adjourn the
meeting. Trustee Kayne seconde e m tion. The mot on passed unanimously. The
meeting was adjourned at 8:00 .M. I
APP
ATTEST:
Village Cler
1