06/02/2003F,
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June 2, 2003
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Harris in the Council Chamber of the Village Hall on
Monday, June 2, 2003, at 7:30 P.M. The Clerk called the roll and announced that
the following were:
Present: Steve Harris, Mayor
Robert Benton
Jerry Kayne
Harriet Rosenthal
William Seiden
Vernon Swanson
Matthew Wylie
and that a quorum was present and in attendance. Also present were Village
Attorney Peter Coblentz and Village Manager Robert Franz.
PLEDGE OF ALLEGIANCE
the Pledge of Allegiance.
Cub Scout Den 2, Pack 50, and their leader
Bill Simon led those in attendance in reciting
APPROVAL OF MINUTES_ Trustee Wylie made a motion to approve the
minutes of the previous meeting. Trustee
Benton seconded the motion. The motion passed unanimously.
BILLS AND PAYROLL Trustee Wylie made a motion to approve the
Bills and Payroll. Trustee Seiden seconded
the motion. The motion passed by the following votes:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
'PROMOTION OF POLICE PERSONNEL Chief Sliozis announced the promotion of
Officer David Walsh to Police Sergeant.
Sergeant Walsh has been with the Deerfield Police Department since 1992. Mr.
Franz administered the oath of office.
PUBLIC COMMENT Earl Stone, Margie Stone and Derek Ragona, all
of Poets Corner, and Steve Carney of Rosemary
Terrace voiced concerns relative to concepts being considered by the Comprehensive
Plan Task Force regarding long range planning for the downtown area and their
neighborhoods. Mr. Ragona also reported that only one trustee had responded to
correspondence he had sent to the mayor and all trustees, asking for a written
reply from each.
After brief comments from Trustees Rosenthal
and Benton, Trustee Wylie, chairperson of the Comprehensive Plan Task Force,
reported that the task force will meet again tomorrow, June 3rd, at 7:30 P.M. The
agenda will include comment and decision making by the committee regarding the
Village Center. The public is welcome, but there will be no opportunity for
public comment. Trustee Wylie added that the task force values community
participation and intends to continue its work until reaching a meaningful
recommendation for the Village Center that responds to the concerns of all Village
Board of Trustees Meeting
June 2, 2003
Page 2 of 4
residents. He emphasized that no conclusions have been reached. The Village is
still in the early stages of a process that will include input and recommendations
for modification by many boards, commissions, and residents. In fact, Camiros has
already been directed by the task force to begin preparing alternate schemes for
the Village Center that incorporate concerns expressed. These are expected to be
ready for discussion in July. In the meantime, the task force will concentrate on
other areas of the update. Trustee Wylie commented that, contrary to a story
published in the Deerfield Review, the concept of possibly moving the library had
indeed been discussed with the library board and staff members. Trustee Wylie
concluded his remarks by stating that neither he nor the task force has ever
considered the forced taking of homes to be a viable option for the implementation
of concepts expressed in the task force's preliminary draft. If and how to bring
an eventual final plan to fruition is a decision that will be made not by the
Comprehensive Plan Task Force but by a future Board of Trustees.
CONSENT AGENDA
ORDINANCE APPROVING SIDE AND REAR An ordinance approving variations to permit
YARD VARIATIONS, EGBERS, 1232
construction
of an addition to the home at
ELMWOOD
1232 Elmwood.
The addition would connect
motion
the existing
house to the existing garage,
thereby continuing a nonconformity
down the north
side of the property line and
creating a new nonconformity along
the rear of the
property. First Reading.
ORDINANCE AUTHORIZING AMENDMENT TO
An ordinance
approving an amendment to a
SPECIAL USE FOR CLAVEY PARK TO
special use for
Clavey Park to permit the
PERMIT THE RELOCATION OF THE GOODER relocation of
the Gooder barn and construction
BARN AND CONSTRUCTION OF A SHED ON
of a shed on
the property. First Reading.
THE PROPERTY
OLD BUSINESS
RESOLUTION R -03 -07 AUTHORIZING Since the Village has taken over the
MAYOR TO SIGN FAMILY DAYS FIREWORKS responsibility for the Family Days celebration
AGREEMENT it is necessary to enter into agreements with
the provider of the fireworks display. Mad
Bomber Fireworks Productions has provided this service in the past to the
satisfaction of the Family Days Commission members and attendees. The cost of the
fireworks display this year is $13,000. Due to favorable experience with Mad
Bomber, the record of safe displays they have established, and the timing
involved, the Family Days Commission has requested that the Village waive the
competitive bidding required for purchases in excess of $10,000. Staff recommends
that the Board authorize Mayor Harris to sign a resolution authorizing execution
of an agreement with Mad Bomber and waiving the competitive bids. The agreement
properly indemnifies the Village and the high school.
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
Trustee Rosenthal made a motion to authorize
Mayor
Harris to sign
the resolution. Trustee Seiden seconded the motion. The
motion
passed by the
following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
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Board of Trustees Meeting
June 2, 2003
Page 3 of 4
Family Days Chairperson Ed Seidman commented
that the Commission is looking for individuals aged 10 or older who would like to
volunteer to man game booths at Family Days. Anyone interested should contact the
village manager.
APPROVAL OF $15,000 EXPENDITURE Bret Rappaport reported that on Saturday, May
FOR RELOCATING THE GOODER BARN TO 31St the Gooder barn was successfully moved to
CARUSO MIDDLE SCHOOL the grounds of Caruso Middle School. He
came out to help, as well as
project.
thanked all the groups and individuals who
everyone who provided financial support for the
Trustee Kayne commented that it was an awesome
sight to see the barn going down the street, and he showed a brick from the barn
that was presented to him.
Even though the Save the Barn Committee has
not yet received all the money that has been pledged for the project, it was
agreed that the Village would move forward with their promise of $15,000.
Trustee Rosenthal moved to authorize the
$15,000 payment. Trustee Kayne seconded the motion. The motion passed by the
following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
AUTHORIZATION FOR MAYOR TO SIGN This agreement will. restore the right of the
INDEMNIFICATION AND EASEMENT Village and the public to have access across
AGREEMENTS RE 758 DEERFIELD ROAD, the Lindemann property at 758 Deerfield Road
ACCESS TO VILLAGE PARKING LOT into the Village parking lot at 850 Deerfield
Road pending closing on the purchase of 758
Deerfield Road, which is scheduled for early July.
After discussion Trustee Rosenthal made a
motion to sign the indemnification and easement agreements. Trustee Swanson
seconded the motion. The motion passed unanimously.
NEW BUSINESS
AUTHORIZATION TO AWARD CONTRACT . The 2003 street rehabilitation locations are:
FOR ENGINEERING SERVICES FOR 2003 Pine Street from Hackberry to Deerfield Road,
STREET REHAB PROGRAM Kenton Road from Deerfield Road to Warwick
Road, Oxford Road from Warwick Road to Cumnor
Court, Hazel Avenue from the railroad tracks to Springfield Avenue, and a small
portion of Carriage Way. The following streets may also be rehabbed, pending the
availability of funds: Crabtree Lane from Woodland Drive to North Avenue, Hazel
Avenue from Springfield Avenue to Waukegan Road, and Warwick Road between Kenton
and Oxford.
Proposals were requested from six engineering
firms for this year's Street Rehabilitation Program, and five of them submitted
proposals. Mrs. Little recommends accepting the low proposal of URS Corporation
to provide design and construction engineering services for the 2003 Street
Board of Trustees Meeting
June 2, 2003
Page 4 of 4
Rehabilitation Program, including the streets listed as "pending ", in the amount
of $44,300. This amount includes $6,000 for material testing by others.
After discussion Trustee Rosenthal made a
motion to accept the proposal of URS Corporation in an amount not to exceed
$44,300. Trustee Benton seconded the motion. The motion passed by the following
vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
nT QrTTCC TrAT
TAX BILLS Trustee Rosenthal commented that the property
tax bills which came out this week are
substantially higher than they were last year, which is largely due to an increase
in the EAV. Residents should note that the portion of taxes paid to the Village
of Deerfield has actually decreased.
CHERRY PIT ANNIVERSARY Trustee Kayne remarked that the Cherry Pit
Restaurant is celebrating its tenth
anniversary with a variety of events over the next month.
OTHER MEETINGS Mr. Franz reported that tonight's Board of
Trustees meeting will be followed by a
Committee of the Whole meeting. That meeting will then be followed by an
Executive Session. Proper legal notice of the meetings has been given.
ADJOURNMENT There bei no rther business to discuss,
Trus e e ma e a motion to adjourn the
meeting. Trustee Wylie seconded them tion/ e mo ion passed unanimously. The
meeting was adjourned at 8:22 P.M. / ,
ATTEST:
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Viila—ge'Ma'nager - loom
Mayor
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