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05/05/20034 May 5, 2003 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Harris in the Council Chamber of the Village Hall on Monday, May 5, 2003, at 7:30 P.M. The Clerk called the roll and announced that the following were: Present: Steve Harris, Mayor Robert Benton Jerry Kayne Harriet Rosenthal William Seiden Vernon Swanson Matthew Wylie and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Village Manager Robert Franz. PLEDGE OF ALLEGIANCE Members of Daisy Troop 2025, assisted by two of their leaders Kris Corrigan and Eileen Corrigan, led those in attendance in reciting the Pledge of Allegiance. APPROVAL OF MINUTES Benton seconded the motion. Trustee Wylie made a motion to approve the minutes of the previous meeting. Trustee The motion passed unanimously. REPORT ON DEPARTMENTAL OBJECTIVES, Barbara Houpt presented highlights from the COMMUNITY DEVELOPMENT Report on Departmental Objectives for the Department of Community Development. Mrs. Houpt reported that 385 building permits were issued during the past six months, 327 of which were for residential projects. Departmental staff performed more than 1000 inspections during this time period. Among other activities, vendors are being signed up for the Farmers Market, and entertainment for Plaza Pleasures is being organized. PUBLIC COMMENT (1) Larry Dondanville reported on two important events that took place in Deerfield ninety years ago: the railroad agreed to grade separate the underpass at Deerfield Road, and a referendum passed that brought Lake Michigan water to Deerfield. (2) Jeff Drost, 1106 Hazel Avenue, distributed pictures showing large puddles of water behind his house and his neighbor's. He feels the puddles are due to the grade of the alley. He asked the Village to help find a solution to the problem. It was agreed that staff will look into it. (3) Derek Ragona commented that the plan for the downtown currently under discussion by the Comprehensive Plan Steering Committee is upsetting, as it decimates the Poet's Corner and Rosemary Terrace /Todd Court neighborhoods. He would like for a public hearing to be held on this matter before it goes before the Plan Commission. Jeff Henry, 560 Whittier, commented that he too has a number of concerns with the plan, and he would like for residents in the affected areas to have more input into what happens to their neighborhoods. Mayor Harris responded that the Board has not yet begun discussion of this matter. He gave his commitment that, when the time 1 1 F---� 1 1 1 W N- ".'Re-g- Board of Trustees Meeting May 5, 2003 Page 2 of 4 comes, those potentially affected will be given ample opportunity to discuss and debate the issue. CONSENT AGENDA ORDINANCE 0 -03 -23 AUTHORIZING A An ordinance authorizing a special use to SPECIAL USE TO ESTABLISH A establish a preschool at the True Way PRESCHOOL AT THE TRUE WAY Presbyterian Church, 445 Pine Street - Jewish PRESBYTERIAN CHURCH, 445 PINE Community Center. of Chicago. Second Reading. STREET, JEWISH COMMUNITY CENTER OF CHICAGO ORDINANCE 0 -03 -24 RE PARKING An ordinance establishing parking restrictions RESTRICTIONS ON CHAPEL COURT on Chapel Court on weekdays for two hours during the lunch hours. Second Reading. RESOLUTION R -03 -05 RE MFT A resolution appropriating $555,000 of Motor MAINTENANCE OF STREETS AND HIGHWAYS Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code for the period of January 1, 2003 to December 31, 2003. Trustee Swanson moved for passage of the Consent Agenda and adoption of the ordinances and resolution. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None (0) OLD BUSINESS ORDINANCE 0 -03 -25 ESTABLISHING An ordinance establishing parking restrictions PARKING RESTRICTIONS ON KENTON ROAD on Kenton Road from Deerfield Road to Kingston FROM DEERFIELD ROAD TO KINGSTON Terrace. Second Reading. Held over from TERRACE 4/7/03. Chief Sliozis reported that the four impacted residents found the proposed ordinance to be too restrictive. The ordinance has therefore been modified to apply to the west side of the street only, and only between the hours of 6:00 A.M. and 6:00 P.M. Garo Emerzian,.801 Kenton, commented that he was never contacted regarding this proposed change. He hopes that in the future the Village will make a greater effort to inform residents of changes that will impact them. Trustee Benton made a motion to adopt the ordinance. Trustee Kayne seconded the motion. The motion passed by the following vote: AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None (0) Board of Trustees Meeting May 5, 2003 Page 3 of 4 REQUEST FOR FUNDING UNDER THE FAQADE REBATE PROGRAM, 810 -816 WAUKEGAN ROAD This agenda item was tabled 4/7/03. Trustee Rosenthal moved to take the matter off the table. Trustee Swanson seconded the motion. The motion passed unanimously. Joy Fiorini showed a sample of the stucco that she is proposing to use in her building improvement. She feels that it is a good color match with the existing limestone. At the request of the Board, she also got a quote for limestone, but she feels it will not match the existing limestone, and it is prohibitively expensive. Trustee Wylie commented that he is satisfied with the stucco color sample, but its texture will not be as smooth as the limestone, and durability may be a problem. motion to approve the Road and to authorize seconded the motion. AYES: Benton, Kayne, NAYS: Wylie (1) After discussion, Trustee Rosenthal made a request for funding of up to $50,000 for 810 -816 Waukegan preparation of a participation agreement. Trustee Benton The motion passed by the following vote: Rosenthal, Seiden, Swanson (5) ORDINANCE ADOPTING NEW STORMWATER Mr. Coblentz summarized changes made to, the DRAINAGE REGULATIONS - SECOND READING draft ordinance since the last meeting, made in response to the concern of Board members that staff not be overburdened and that residents not be required to incur the cost of a stormwater plan for small projects that are expected to have only minimal impact on drainage. The threshold for requiring a drainage plan has been increased from 100 square feet to 200 square feet, and patios and accessory structures such as tool sheds have now been listed as exceptions to the requirement. In addition, exceptions are included for certain downspouts, and the Village engineer may waive the requirement for a topographical survey in certain instances. It was decided that, in order to give staff and Board members time to further study the ordinance, the matter will be held over until the next meeting. NEW BUSINESS AUTHORIZATION TO AWARD CONTRACT FOR Four bids were received for the 2003 concrete CONCRETE RAISING (SIDEWALKS) raising program (slabjacking). Mrs. Little recommends awarding the contract to low bidder Atlas Concrete Raising at the unit price of $1.25 /square foot. The budgeted amount is $50,000. Atlas Concrete Raising has not previously worked for the Village but has been awarded contracts by other municipalities. References were checked and found to be satisfactory. Trustee Wylie made a motion to award the contact to Atlas Concrete Raising at a cost not to exceed $1.25 /square foot. Trustee Swanson seconded the motion. The motion passed by the following vote: AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None (0) 1 1 1 1 1 L� Board of Trustees Meeting May 5, 2003 Page 4 of 4 ANALYSIS AND AWARD OF BID FOR 2003 Two bids were received for the 2003 50/50 Tree 50/50 PARKWAY TREE PROGRAM Program. Mrs. Little recommends that the contract be awarded to low bidder St. Aubin Nursery at the unit prices quoted for each species of tree. Trustee Rosenthal moved to award the bid to St. Aubin Nurseries at the unit prices quoted. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None (0) ORDINANCE 0 -03 -26 AMENDING 2003 -04 An ordinance amending the annual budget to ANNUAL BUDGET, FIRST READING provide funding for items that were ordered by the Police Department and the Public Works Department.in the 2002 -03 fiscal year but not received by the end of the fiscal year. These items, totaling $318,600, must be funded by the 2003 -04 budget. Trustee Wylie made a motion to waive the rules to permit the ordinance to be passed on First Reading. Trustee Swanson seconded the motion. The motion passed by the following vote: AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None (0) Trustee Rosenthal moved for adoption of the ordinance. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None (0) DISCUSSION RETIREMENTS Trustee Kayne recognized the retirements this week of Commander David Turnbaugh and Deputy Chief John Sebben. LEGISLATIVE BREAKFAST Mr. Franz reminded the Board of the legislative breakfast on Monday, May 12th at 8:00 A.M. in the Board room. ADJOURNMENT There bei ;senthaljm fur er business to discuss, Trustee ved to adjourn the meeting. Trustee Wylie seconded the mot' oto passed unanimously. The meeting was adjourned at 8:23 P.M. A, I ATTEST: Z�K�- N F , 02mv% Village Clerk APPROVED Ma