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02/18/2003February 18, 2003 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Harris in the Council Chamber of the Village Hall on Tuesday, February 18, 2003, at 7:40 P.M. The Clerk called the roll and announced that the following were: Present: Steve Harris, Mayor Jerry Kayne Derek Ragona Harriet Rosenthal William Seiden Matthew Wylie Absent: Vernon Swanson and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Village Manager Robert Franz. PLEDGE OF ALLEGIANCE A group of School District 109 art students led those in attendance in reciting the Pledge of Allegiance. A member of that group, Walden School Student Council President Madelaine Schwartz then talked about some of the activities the Student Council is participating in this year, and Mayor Harris offered to come to Walden some day soon to talk to the Student Council about Village government. APPROVAL OF MINUTES Trustee Ragona noted that in the minutes of the February 3rd meeting, in the section regarding recycling, it is incorrectly stated that recycling is sorted at Onyx' recycling facility in Grayslake. The facility actually belongs to Waste Management. Trustee Rosenthal made a motion to approve the minutes as amended. Trustee Ragona seconded the motion. The motion passed unanimously. Trustee Rosenthal made a motion to approve the minutes of the February 3rd Committee of the Whole meeting. Trustee Ragona seconded the motion. The motion passed unanimously. BILLS AND PAYROLL Trustee Ragona made a motion to approve the Bills and Payroll. Trustee Wylie seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Wylie (5) NAYS: None (0) TREASURER'S REPORT Bob Fialkowski presented highlights from the January Treasurer's Report. Sales Tax received in January (for October sales) is 5.6% over the same period last year. The hotel /motel tax and the state income tax continue to lag. As of January 31, 2003, 100% of available cash was invested at an average interest rate of 3.83 %, compared to an average rate of 1.17% for the 90 -day Treasury Bill. YOUTH ART MONTH Mayor Harris read a proclamation designating March 2003 as Youth Art Month in Deerfield. He urged all citizens to become interested in and-give full support to quality school art programs for children and youth. 1 1 Board of Trustees Meeting February 18, 2003 Page 2 of 5 Trustee Rosenthal made a motion to accept the proclamation. Trustee Ragona seconded the motion. The motion passed unanimously. Madelaine Schwartz accepted the proclamation on behalf of School District 109. REPORT ON DEPARTMENTAL OBJECTIVES, Chief John Sliozis presented highlights from POLICE DEPARTMENT the 2002 Annual Report for the Police Department. Among the highlights were: • The renovation of the Police Department has been successfully completed. • Accreditation of the Police Department is ongoing. Many steps have been completed, with completion of the entire process expected by summer 2004. e Police personnel have attended many regional law enforcement programs, including responding to disaster situations. • Deerfield continues to be one of the safest communities in Illinois. Index crimes, the crime rate, and the number of traffic accidents were all down. • Calls for service were up by over 3000. Much of this can be attributed to abandoned Cellular 9 -1 -1 calls. Chief Sliozis responded to questions from the Board on the topics of accreditation, gang activity, the homeless, alcohol compliance and the DARE program. PUBLIC COMMENT There was no public comment on non - agenda items. REPORTS REPORT AND RECOMMENDATIONS OF The Manpower Commission has made the following THE MANPOWER COMMISSION recommendations: Michael Caver to the Youth Council, Susan McLaughlin to the Safety Council, and Howard Shachter to the Appearance Review Commission. Trustee Seiden made a motion to approve the recommendations. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Wylie (5) NAYS: None (0) Mayor Harris noted that while there were no available appointments for applicants Raymond Craig and Garo Emerzian, their applications will be held for future openings. CONSENT AGENDA ORDINANCE APPROVING SPECIAL USE An ordinance approving a Special Use to permit TO PERMIT A RESTAURANT WITHIN THE a restaurant within the Lake Cook Road LAKE COOK ROAD COMMUTER STATION - Commuter Station, Jimmy John's Sandwich Shop. JIMMY JOHN'S SANDWICH SHOP First Reading. ,4 Board of Trustees Meeting February 18, 2003 Page 3 of 5 RESOLUTION R -03 -03 RE CONSTRUCTION A resolution, valid for calendar years 2003 ON STATE HIGHWAYS and 2004, in which the Village pledges that all work done on state highways shall be performed in accordance with the conditions of the permit to be granted by the Department of Transportation of the State of Illinois. It also agrees to hold the State of Illinois harmless during the prosecution of such work, and to assume all liability for damages to persons or property due to accidents or otherwise by reason of the work which is to be performed under the provision of said permit. Trustee Ragona moved for passage of the Consent Agenda and adoption of the resolution. Trustee Wylie seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Wylie (5) NAYS: None (0) OLD BUSINESS ORDINANCE APPROVING A SPECIAL USE This agenda item is being held over at the FOR AN AUTOMOBILE CONVENIENCE FOOD request of the petitioner, who expects to be SHOP IN CONJUNCTION WITH THE ready by the March 17th Board meeting. OPERATION OF A CITGO GAS STATION AT 1460 WAUKEGAN, VITI (HELD OVER FROM 1/21/03) SECOND READING NEW BUSINESS APPEAL OF THE APPEARANCE REVIEW COMMISSION DECISION RE SIGNAGE THE GREAT INDOORS and for the underground parking the ARC's decision to the Mayor The Great Indoors is requesting signage larger FOR than the Appearance Review Commission is _ willing to grant. The signage being disputed is for the east and west sides of the building garage. The Great Indoors is therefore appealing and Board. Scot Dever was in attendance to represent The Great Indoors. He explained that because of being located at one end of the mall and because of being somewhat blocked by the health club and the proposed outlot buildings, it may be difficult for potential customers to locate the store and the parking garage. Larger signs would improve this situation. In addition, The Great Indoors feels that the larger signs are more in scale with the size of the building. To demonstrate his point, Mr. Dever showed a drawing of the building as it would look with the size of sign being requested and another of the building as it would look with the ARC's recommended size of sign. He pointed out that The Great Indoors has reduced the size of signage from the size originally requested, and he noted that only one letter (the lower case "g ") in the sign makes up for a large portion of the excess square footage. Mr. Dever noted that the signage requested by The Great Indoors does not exceed the 8% permitted by code. At the end of his remarks, Mr. Dever gave a progress report on construction, reporting that The Great Indoors is on schedule for a projected May opening. Mayor Harris requested that the parking signage and the building signage be considered separately. Board members agreed. 1 Board of Trustees Meeting February 18, 2003 Page 4 of 5 The signage request was discussed for several minutes. Trustee Kayne commented that omitting the slats in the parking sign would probably make,the sign more readable so that larger letters would be unnecessary. Trustee Wylie commented that while the larger signs might look better on the The Great Indoors building, the impact on the shopping center as a whole would be negative. Tom Dahlberg of the ARC reported that, in their opinion, the smaller signage is more in keeping with the size of the Jewel sign and would be quite readable. After further discussion, Trustee Ragona made a motion to approve the appeal of The Great Indoors for larger building signage. Trustee Wylie seconded the motion. The motion failed by the following vote: AYES: Ragona (1) NAYS: Kayne, Rosenthal, Seiden, Wylie (4) The ARC recommendation regarding the three building signs is therefore sustained, and the petitioner's request is denied. Trustee Ragona made a motion to approve the appeal of The Great Indoors for a larger parking sign. Trustee Wylie seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Wylie (3) NAYS: Rosenthal, Seiden (2) The relief sought by the petitioner with respect to the parking signage is therefore approved. AUTHORIZATION TO ACCEPT PROPOSAL FOR TUCKPOINTING AT THE EAST SIDE LIFT STATION AND DIGESTER BUILDING #2 AT THE WASTEWATER RECLAMATION FACILITY to exceed $19,370. Two quotes were received to tuckpoint the two buildings at the East Side Lift Station and Digester Building #2 at the Wastewater Reclamation Facility. Mrs. Little recommends acceptance of the low proposal of Roman's European Style Tuckpointing in an amount not Trustee Rosenthal made a motion to authorize acceptance of the proposal of Roman's European Tuckpointing in an amount not to exceed $19,370. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Wylie (5) NAYS: None (0) ORDINANCE AMENDING MUNICIPAL CODE The volunteers who for the past several years TO PROVIDE FOR THE ESTABLISHMENT have organized the July 3rd and 4th Deerfield OF A FAMILY DAYS COMMISSION "Family Days" activities have asked that it become an official commission under the auspices of the Village. The reasons for the request include liability issues, more professional accounting, and improved organization and structure. The Village attorney has drafted an ordinance amending the Municipal Code to provide for the establishment of a nine member Family Days Commission. This will stand as a First Reading. 9 Board of Trustees Meeting February 18, 2003 Page 5 of 5 MT C(`i7C C TnM WALKABLE AND ACCESSIBILITY Mayor Harris announced the formation of the TASK FORCE Walkable and Accessibility Task Force. The task force will be headed by Trustee Kayne, who read the mission statement for the new group. Members of the task force will be announced shortly. BUDGET MEETINGS Meetings to discuss the proposed 2003 -04 budget will be held after the March 17th Board meeting and on Tuesday, March 18th at 7:00 P.M. The public is invited. ADJOURNMENT There being no further business to discuss, Trustee Rago ade a motion to adjourn the meeting. Trustee Rosenthal seconded the mot' Th motion passed unanimously. The - meeting was adjourned at 8:45 P.M. IA ATTEST: . �Wt 1, %XFWJ IM, *' WAa tFs -, 4 1 U village tlerk PROVED 1 1 1