02/03/20031
February 3, 2003
Before beginning the meeting, Mayor Harris called for a moment of silence in
honor of the seven member crew of the Columbia space shuttle who lost their lives
over the weekend.
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Harris in the Council Chamber of the Village Hall on
Monday, February 3, 2003, at 7:32 P.M. The Clerk called the roll and announced
that the following were:
Present: Steve Harris, Mayor
Jerry Kayne
Derek Ragona
Harriet Rosenthal
William Seiden
Vernon Swanson
Matthew Wylie
and that a quorum was present and in attendance. Also present were Village
Attorney Peter Coblentz and Village Manager Robert Franz.
PLEDGE OF ALLEGIANCE Members of Cub Scout Den 4, Pack 150, from
Kipling and South Park Elementary Schools, led
those in attendance in reciting the Pledge of Allegiance.
APPROVAL OF MINUTES Trustee Ragona noted that the day of the
Trustee in the Town was actually Saturday,
February 1, not Monday. He then made a motion to approve the minutes as amended.
Trustee Kayne seconded the motion. The motion passed unanimously.
BILLS AND PAYROLL Trustee Ragona made a motion to approve the
Bills and Payroll. Trustee Wylie seconded the
motion. The motion passed by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
PROCLAMATION, SCOUTING ANNIVERSARY Mayor Harris read a proclamation designating
WEEK, BOY SCOUTS February 2 -8, 2003, as Scouting Anniversary
Week of the Boy Scouts of America in
Deerfield.
Trustee'Swanson moved to accept the
proclamation. Trustee Ragona seconded the motion. The motion passed unanimously.
PUBLIC COMMENT
There was no public comment on non - agenda
items.
REPORTS
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on
COMMISSION RE,REQUEST FOR SPECIAL January 23rd. It is their recommendation that
Board of Trustees Meeting
February 3, 2003
Page 2 of 5
USE TO PERMIT A RESTAURANT WITHIN
Jimmy John's
request for a Special Use to
THE LAKE COOK ROAD COMMUTER
establish a
restaurant in the Lake Cook Road
STATION - JIMMY JOHN'S SANDWICH
Metra train
station be approved. The motion
SHOP
passed 5 -0.
Trustee Ragona
made a motion to accept the
Report and Recommendation of the
Plan Commission
and to direct preparation of an
ordinance. Trustee Swanson seconded
the motion.
The motion passed by the
following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on
COMMISSION RE REQUEST FOR APPROVAL January 9th. It is their recommendation that
OF PRELIMINARY PLAN FOR A 4 -LOT the petitioner's request for approval of a
SUBDIVISION - DEEP DENE, 1247 preliminary plat of subdivision to create a
DEERFIELD ROAD four -lot subdivision at 1247 Deerfield Road,
including variations to allow: an 18' wide
private street with a rural profile in lieu of the required 28' wide public street
with curb and gutter located in a 60' right -of -way, the waiver of sidewalks
throughout the subdivision, and the waiver of the street light requirement be
approved. The motion passed 5 -0.
Mrs. Nancy Rappaport and her son Adam
Rappaport talked about their home "Deep Dene ", its grounds, and the 35 years they
spent there. Mrs. Rappaport is selling the property at this time because at her
age it has become too difficult and costly to maintain. After trying without
success for a year to sell the house to a private owner, she agreed to sell the
property to a developer. It is her hope that it will at least be possible to save
the many mature pine trees that line the driveway. This could be accomplished if
the Village allows there to be a private road into the new development. She would
like for the road to be named "Deep Dene."
Trustee Ragona made a motion to accept the
Report and Recommendation of the Plan Commission. Trustee Swanson seconded the
motion.
Tom Roth, president of the Deerfield Area
Historical Society, commented that Deep Dene is a historical landmark that could
not be saved due to the economic realities of today. In order to help people who
wish to preserve historic homes, he suggested that Deerfield consider becoming a
Certified Local Government, which would provide financial incentives for
preserving a historic property. Several north shore communities have already gone
through the process and have become Certified Local Governments. Mr. Roth further
suggested establishing a waiting period for landmark homes before they can be torn
down. Mr. Roth commented that the issue of historic homes should have been
addressed by the Tear Down Task Force.
Mayor Harris commented that the issue of
historic homes is being studied by the Tear Down Task Force and will be addressed
in its report in March. He agreed to provide Mr. Roth with an advance copy of the
report.
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Board of Trustees Meeting
February 3, 2003
Page 3 of 5
After further discussion the motion to accept
the Plan Commission Report and Recommendation passed by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
OLD BUSINESS
ORDINANCE APPROVING A SPECIAL USE This agenda item is once again being held over
FOR AN AUTOMOBILE CONVENIENCE FOOD at the request of the petitioner.
SHOP IN CONJUNCTION WITH THE
OPERATION OF A CITGO GAS STATION
AT 1460 WAUKEGAN, VITI, HELD OVER
FROM 1/21/03, SECOND READING
ORDINANCE 0 -03 -04 AMENDING AND Trustee Ragona read a prepared statement in
REVISING ANNUAL BUDGET FOR FISCAL which he expressed his opinion that the
YEAR 2002/03, SECOND READING Village's technology plan is flawed. He feels
that spending $18,000 on an e -mail system is
unwarranted, and that there is no reason to rush into making a decision on either
the network file server system or the network e -mail system. He thinks that
instead of revising the 2002/03 budget, these matters should instead be discussed
and decided during the 2003/04 budgeting process. He noted that he wanted to
debate these matters more thoroughly at the previous meeting, but that discussion
was cut off before he was able to do so.
Trustee Rosenthal commented that, while she
generally supports staff recommendations, she will abstain if the vote is taken
tonight, as she feels she isn't informed enough at this time to make a decision.
After further discussion Trustee Wylie made a
motion to adopt the ordinance amending the budget for fiscal year 2002/03 by
adding the amount of $35,500 for the network file server system and.e -mail system
recommended by staff. Trustee Kayne seconded the motion. The motion passed by
the following vote:
AYES: Kayne, Seiden, Swanson, Wylie (4)
NAYS: Ragona (1)
ABSTENTIONS: Rosenthal (1)
NEW BUSINESS
AUTHORIZATION TO RETAIN GROUP 1 Mr. Fialkowski reported that purchasing a
RESOURCES, INC. TO PROVIDE Financial Information System is a very costly
PROFESSIONAL CONSULTING SERVICES step that is undertaken only every 20 years or
FOR ACQUISITION OF A FINANCIAL so. For this reason it is important to not
INFORMATION SYSTEM make an error in the selection. Staff is
requesting hiring a consultant to help in
selecting the best financial software system for the Village. They recommend
retaining Group 1 Resources Inc. as its consultant, along with proposal Option B,
at a cost of $36,400. Group 1 Resources, which deals exclusively with
municipalities, has had extensive experience in assisting with the selection and
implementation of these systems. In addition to helping select the financial
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Board of Trustees Meeting
February 3, 2003
Page 4 of 5
information system, the consultant will also help negotiate a contract with the
selected provider.
After discussion, Trustee Wylie made a motion
to authorize retention of Group 1 Resources Inc. at an amount not to exceed
$36,400 plus reimbursable expenses. Trustee Ragona seconded the motion. The
motion passed by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
ORDINANCE 0 -03 -05 AUTHORIZING Twelve bids were received for the sale of
ISSUANCE OF GENERAL OBLIGATION $3,460,000 of General Obligation Refunding
REFUNDING BONDS, SERIES 2003 Bonds, Series 2003, to advance refund the
Series 1997 General Obligation Bonds. After
noting that Deerfield is one of only about 60 municipalities in the United States
to have a Aaa rating from Moody's, Ron Norene of R.V. Norene & Associates reported
that the winning bid was submitted by Zions First National Bank of Salt Lake City
at a net interest rate of 2.97499 %. The cumulative savings to the Village is
$94,256.14.
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
APPROVAL OF TEMPORARY EASEMENT Wintrust Bank, owner of the Lindemann
AGREEMENT WITH MORELLI /FIORINI property, has closed access through their
RE USE OF ALLEY property to the Village's parking lot. This
has been the only access to the Village
parking lot for many years. The Village attorney has been negotiating with the
Morellis, who own the commercial properties to the east of the parking lot, and
the Morellis have agreed to let the Village use their property to gain access to
the parking lot until May 31st. During this time, Village staff will look for a
permanent way to provide direct access into the lot. Under the temporary
arrangement, traffic circulation will be one way, with traffic entering from
Waukegan Road and exiting onto westbound Deerfield Road. Additional signage will
be used to better inform motorists of the one way traffic pattern.
Resident Larry Dondanville cautioned that
opening the Morelli's driveway for entry into the parking lot will cause a
dangerous backlog of northbound traffic waiting to turn left into the driveway.
Mr. Franz responded that using the Morelli's driveway will be only a temporary
solution while a permanent solution is being sought.
Trustee Ragona moved
for a waiver of the rules
to permit the ordinance to be voted
on at First Reading.
Trustee Wylie seconded
the motion. The motion passed by
the following vote:
AYES: Kayne, Ragona, Rosenthal,
Seiden, Swanson, Wylie
(6)
NAYS: None (0)
Trustee Ragona made
a motion to adopt the
ordinance authorizing issuance of
the General Obligation
Refunding Bonds, Series
2003. Trustee Wylie seconded the
motion. The motion passed
by the following
vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
APPROVAL OF TEMPORARY EASEMENT Wintrust Bank, owner of the Lindemann
AGREEMENT WITH MORELLI /FIORINI property, has closed access through their
RE USE OF ALLEY property to the Village's parking lot. This
has been the only access to the Village
parking lot for many years. The Village attorney has been negotiating with the
Morellis, who own the commercial properties to the east of the parking lot, and
the Morellis have agreed to let the Village use their property to gain access to
the parking lot until May 31st. During this time, Village staff will look for a
permanent way to provide direct access into the lot. Under the temporary
arrangement, traffic circulation will be one way, with traffic entering from
Waukegan Road and exiting onto westbound Deerfield Road. Additional signage will
be used to better inform motorists of the one way traffic pattern.
Resident Larry Dondanville cautioned that
opening the Morelli's driveway for entry into the parking lot will cause a
dangerous backlog of northbound traffic waiting to turn left into the driveway.
Mr. Franz responded that using the Morelli's driveway will be only a temporary
solution while a permanent solution is being sought.
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Board of Trustees Meeting
February 3, 2003
Page 5 of 5
Trustee Ragona made a motion to approve the
temporary easement agreement. Trustee Wylie seconded the motion. The motion
passed by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
DISCUSSION
RECYCLING NEWS Trustee Ragona reported that Onyx has gone
to single stream recycling, with recycled
items being sorted at the Waste Management facility in Grayslake. Some residents
have expressed concern that Onyx is mixing recycling in with the garbage, but this
is not the case. Garbage trucks may be used to collect recycling, but there is no
garbage in the trucks at the time they are being used for recycling.
CABLE COMMISSION APPOINTMENT Mayor Harris announced the appointment of John
Chaput to the Cable and Telecommunications
Commission.
Trustee Kayne moved to accept the appointment.
Trustee Wylie seconded the motion. The motion passed unanimously.
NEWS FROM THE VILLAGE MANAGER Mr. Franz reported that:
• A revised draft of the Revitalization Rebate program has been sent to trustees
for review. If there are comments, please contact the Village Manager.
C There will be a Committee of the Whole meeting at the conclusion of tonight's
Board meeting. Proper notice has been given, and the public is invited to
attend.
• Due to Presidents Day, the next Board of Trustees meeting will be held on
Tuesday, February 18th.
ADJOURNMENT There being no further business to discuss,
Trustee Rosenthal made a motion to adjourn the
meeting. Trustee Ragona seconded the motion. e m ion assed unanimously. The
meeting was adjourned at 8:*50 P.M.
ATTEST:
Village Clerk
PROVED:
yor