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01/06/20034 January 6, 2003 Prior to beginning the meeting, Mayor Harris asked for a moment of silence in memory of Mary "Meg" Swanson, wife of Trustee Vernon Swanson, and Jon Kaeding, a Village employee since 1967 and Foreman of the Water Reclamation Facility for the past eighteen years. Both Mrs. Swanson and Mr. Kaeding died recently. The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Harris in the Council Chamber of the Village Hall on Monday, January 6, 2003, at 7:30 P.M. The Clerk called the roll and announced that the following were: Present: Steve Harris, Mayor Derek Ragona Harriet Rosenthal William Seiden Vernon Swanson Matthew Wylie Absent: Jerry Kayne and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Village Manager Robert Franz. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES Rosenthal seconded the motion. PUBLIC COMMENT Mayor Harris led those in attendance in reciting the Pledge of Allegiance. Trustee Ragona made a motion to approve the minutes of the previous meeting. Trustee The motion passed unanimously. There was no public comment on non - agenda items. CONSENT AGENDA ORDINANCE 0 -03 -01 RE TEXT AMENDMENT An ordinance adding a text amendment to the TO ALLOW RENTAL CAR FACILITIES AS Zoning Ordinance to allow rental car A SPECIAL USE IN THE I -1 OFFICE, facilities as a special use in the I -1 Office, RESEARCH AND RESTRICTED INDUSTRIAL Research, and Restricted Industrial District. DISTRICT Second Reading. ORDINANCE 0 -03 -02 APPROVING A An ordinance approving a special use to allow SPECIAL USE TO ALLOW AN ENTERPRISE an Enterprise Rent -A -Car facility on the Hyatt RENT -A -CAR FACILITY ON THE HYATT Hotel property at 1750 Lake Cook Road. Second HOTEL PROPERTY Reading. ORDINANCE 0 -03 -03 APPROVING A An ordinance approving a special use to permit SPECIAL USE TO CONSTRUCT A STORAGE construction of a storage shed for the SHED FOR THE VILLAGE'S DEPARTMENT Village's Department of Public Works on OF PUBLIC WORKS ON VILLAGE OWNED Village owned property. Second Reading. PROPERTY 1 1 Board of Trustees Meeting January 6, 2003 Page 2 of 4 Trustee Rosenthal moved for passage of the Consent Agenda and adoption of the ordinances. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Ragona, Rosenthal, Seiden, Swanson, Wylie (5) NAYS: None (0) OLD BUSINESS ORDINANCE APPROVING A SPECIAL USE Attorney Paul Diambri, representing the Viti FOR AN AUTOMOBILE CONVENIENCE FOOD family, owners of 1460 Waukegan Rd., presented SHOP IN CONJUNCTION WITH THE a revised site plan which eliminates two of OPERATION OF A CITGO GAS STATION AT five curb cuts currently on the property. He 1460 WAUKEGAN ROAD (HELD OVER FROM also showed two landscape proposals, one if it 12/16/02), FIRST READING isdecided by the Board that there should be a sidewalk along the front of the property and another if there will not be a sidewalk. Board members and traffic consultant Tim Doran spent several minutes discussing various traffic circulation issues. Trustee Wylie commented that a bottleneck at the sandwich shop could be avoided by eliminating the connection between the middle egress and the parking lot north of, the sandwich shop. He also suggested the possibility of continuing the loop drive that goes behind the Citgo further north along the property line and ultimately connecting it to the lot north of the sandwich shop. Mr. Doran responded that extending the loop drive further north and keeping open the drive between the Citgo station and Tony's may not be mutually exclusive, and he agreed to study the matter before the next meeting. Board members and landscape architect Amy Petera then spent several minutes discussing the two landscaping plans and the pros and cons of having a sidewalk. Ms. Petera commented that, though having a sidewalk is a nice feature, it would compress the landscaping to a 5' wide space. Mr. Viti commented that they have planted the site on several occasions, but the plants have always died due to winter salting. Mr. Viti also commented that closing the south curb cut will cause some traffic problems, especially when a fuel truck is on site. Christopher Looby, 1035 Hunter Court, commented that the improvements proposed by the petitioners are good ones. He feels that requiring fuel trucks to come at night would be lessen traffic problems. His main remaining concern with the project is that too much light still spills into his yard. There was discussion that a photometric study should be done to see how well the light from the gas station is contained within the property lines. When everyone wishing to speak on the matter had done so, Mayor Harris summarized that the issues to be discussed when the petitioners return for Second Reading of the ordinance are lighting, the landscaping plan (with a sidewalk), and traffic patterns. Mr. Franz noted that, due to possible visibility issues created by the landscaping, Mr. Doran will need to sign off on the landscaping plan. Board of Trustees Meeting January 6, 2003 Page 3 of 4 NEW BUSINESS AUTHORIZATION TO RELEASE EXECUTIVE Mr. Franz reported that, pursuant to the SESSION MINUTES PURSUANT TO Illinois Open Meetings Act, the Board has ILLINOIS OPEN MEETINGS ACT (HELD reviewed the minutes of its eight 2002 OVER FROM 12/16/02) Executive Sessions and has determined that the minutes of the following meetings no longer require confidentiality and may be released for public inspection: January 22, March 18, April 1 and August 5. Trustee Rosenthal made a motion to authorize the release of the minutes of the four Executive Session meetings. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Ragona, Rosenthal, Seiden, Swanson, Wylie (5) NAYS: None (0) RESOLUTION R -03 -01 RE RELEASE OF Statutes and ordinances authorizing the Lake SURPLUS FUNDS FROM THE LAKE COOK Cook Road TIF District require the Village to ROAD TAX INCREMENT FINANCING annually determine if there are surplus funds DISTRICT available for distribution to the taxing bodies in the district. This year there is $7,270,526 available for rebate. The Lake County portion of the rebate will be $3,646,490, and the Cook County rebate will be 3,624,035. Mr. Fialkowski recommends Board approval of a resolution authorizing the rebates. Trustee Rosenthal moved to adopt a resolution authorizing the rebates. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Ragona, Rosenthal, Seiden, Swanson, Wylie (5) NAYS: None (0) MTQrmggTnM TOWN MEETING Mayor Harris reminded residents of the Town Meeting on Tuesday January 7th at 7:30 P.M. at Deerfield High School. All interested residents are encouraged to attend. ITEMS FROM THE VILLAGE MANAGER Mr. Franz reported that: • Due to the Martin Luther King, Jr. holiday, the next Board meeting will be held on Tuesday, January 21st. • January 13th and 14th are the final two days for holiday decorations to be picked up at the curb. • The Board will meet as a Committee of the Whole following tonight's regular Board meeting. Legal notice has been provided. The public is welcome to attend. ADJOURNMENT There being no further business to discuss, Trustee Ragona made a motion to adjourn the meeting. Trustee Rosenthal seconded the motion. The motion passed unanimously. The meeting was adjourned at 8:22 P.M. 1 1 Board of Trustees Meeting January 6, 2003 Page 4 of 4 1 ATTEST: 1 Village Clerk