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11/18/2002November 18, 2002 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Harris in the Council Chamber of the Village Hall on Monday, November 18, 2002, at 7:30 P.M. The Clerk called the roll and announced that the following were: Present: Steve Harris, Mayor Jerry Kayne Derek Ragona Harriet Rosenthal William Seiden Vernon Swanson Matthew Wylie and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Village Manager Robert Franz. PLEDGE OF ALLEGIANCE - Shepard Middle School students Emmie Schlessinger and Nate Piety, recent winners of the first annual Scarecrow Contest, led those in attendance in reciting the Pledge of Allegiance. They then talked about their entry, which depicted Frankenstein serving ice cream. The scarecrow was on display at Baskin Robbins. Joan Reed of the VCDC congratulated Emmie and Nate and other contest participants and thanked the merchants and other groups and individuals who helped make the contest a success. The Scarecrow contest will be repeated next year. APPROVAL OF MINUTES Trustee Ragona made a motion to approve the minutes of the previous meeting. Trustee Kayne seconded the motion. The motion passed unanimously. BILLS AND PAYROLL Trustee Ragona made a motion to approve the Bills and Payroll. Trustee Wylie seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None (0) TREASURER'S REPORT Bob Fialkowski presented highlights from the October Treasurer's Report. With half of the fiscal year completed, General Fund revenues are at 50.9% of the total budgeted, while General Fund expenditures are at 38.3% of budget. Shortfalls continue in the State Income Tax and in hotel tax. As of October 31, 2002, 100% of available cash was invested at an average interest rate of 3.43 %, compared to an average rate of 1.60% for the 90 -day Treasury Bill. REPORT ON DEPARTMENTAL OBJECTIVES, Mr. Fialkowski reported that during the past FINANCE DEPARTMENT six months the Finance Department completed the budget, the audit, and both TIF reports. In addition to these annual activities, the Department worked on a number of other projects, including: • Completed recruitment for three Finance Department positions, Board of Trustees Meeting November 18, 2002 Page 2 of 5 • Completed the move of Village bank accounts to US Bank; • Completed infrastructure assessment requirements for the new GASB reporting model; • Completed or made progress in numerous technology projects. INTRODUCTION OF STUDENT GOVERNMENT Mayor Harris gave an overview of this year's DAY OFFICIALS successful Student Government Day activities. Mr. Franz then read each student's name, and each came forward to accept from Mayor Harris a token gift to commemorate the day. PUBLIC COMMENT Marvin Kogan, 135 Doral Court, reported that there are rumors circulating that a grocery store may go into Cadwell Corners, and that it may not require a public hearing. Mr. Franz responded that only a formal petition found to be acceptable under the zoning regulations prior to the passage of the recent ordinance would be able to avoid the public hearing process. The attorney for a grocery store which is currently considering the Cadwell Corners location has been told that they do not meet the zoning requirements and would have to go through the public hearing process. Mr. Kogan also reported that there has been a lack of maintenance at Cadwell Corners. Lights are out and there is a growing amount of graffiti. Mayor Harris responded that the owners of the center will be notified of the problems and will be expected to take care of them. Mayor Harris added that Mr. Kogan and his neighbors will be notified of prospective new tenants at Cadwell Corners and will have the opportunity to voice their opinions. Steve Mazur and Mark Fox, both of Jonquil Terrace, reported that they are interested in having the Village install speed bumps or stop signs on Jonquil Terrace at Osterman Avenue. Traffic has increased on the street and it has speeded up, making the street unsafe for children. At a meeting of the Safety Council last week, Mr. Mazur and Mr. Fox were told that data collected by the Village does not support the need for the speed bumps /stop signs. The two men feel that the data collected was over too short a time, on a weekend, and that more data should be gathered. If the speed bumps and stop signs are then deemed unnecessary, they would like a clearer and more scientific explanation of why this is the case. Chief Sliozis responded that the speed board, both covered and uncovered, was used to collect data for 36 hours. While the data collected did not show excessive speed, Chief Sliozis agreed that it would be appropriate to collect data over a longer period of time. Safety Council Chairperson Herb Nicholson reported that the commission was not asked to consider stop signs for Jonquil Terrace, only speed bumps. He noted that the data was collected not just on the weekend. It began on Friday. Mr. Nicholson reported that, based on speed of traffic, volume of traffic, and personal observation by Safety Council members, coming to the Board of Trustees with a request for traffic bumps was unwarranted. However, the Commission has already requested that the Police Department do additional traffic studies. 1 Board of Trustees Meeting November 18, 2002 Page 3 of 5 REPORTS AUTHORIZATION TO ACCEPT AND PLACE Mr. Fialkowski highlighted several points from ON FILE THE 2002 COMPREHENSIVE the audit for the year ending April 30, 2002. ANNUAL FINANCIAL REPORT These included: • General Fund expenditures were $8,377,000 (not including the transfer of $5,000,000 to the Infrastructure Replacement Fund) and revenues were $8,852,000. • There were declines in Income Tax shared revenues, hotel /motel tax, and investment income. • In the Water Fund, operating revenues exceeded operating expenses by $685,000. In the Sewer Fund, however, operating expenses exceeded revenues by $290,000. • Overall, cash and investments decreased from just under $67,000,000 to just over $62,000,000. • Total equity for the Village was almost unchanged at just over $101,000,000. There being no questions from the Board, Trustee Ragona made a motion to accept and place on file the Comprehensive Annual Financial Report. Trustee Kayne seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None (0) NEW BUSINESS REQUEST FOR FUNDING UNDER FACADE Mr. Franz reported that the Village has had a REBATE PROGRAM, 810 -816 WAUKEGAN RD Fagade Rebate program since 1990. The program, which is intended specifically for buildings in the downtown facing Deerfield Road or Waukegan Road, allows owners or tenants of buildings to request shared funding with the Village to enhance the appearance of their property. Currently the maximum rebate permitted under the program is $20,000. The Village has received a request from the Morelli family, represented by Joy Fiorini, for -funds from the Facade Abatement Program to be used for improvements to the four stores which comprise 810 -816 Waukegan Road. Ms. Fiorini appeared several times before the Appearance Review Commission, where she received a Certificate of Approval, and is now ready to apply for a building permit. Ms. Fiorini showed an artist's rendering of the buildings with the proposed changes, which are intended to give a unified appearance to the four stores. Among the improvements are new awnings, doors, signs, glass, and lighting. The petitioners would also be interested in improving the north facade of the building, based on the Village's willingness to participate in funding. Trustee Wylie commented that, although he feels the Morelli's project would be a significant improvement over what current exists, he would like for the Comprehensive Plan group to get farther into its deliberations regarding the northwest quadrant before making any definite decisions on this proposal. If it is determined that the Morelli's project fits into the Village's long range plan, then he would like for the petitioners to consider improvements to the west facade (back of the building) as well, and for 1414. Board of Trustees Meeting November 18, 2002 Page 4 of 5 the Board to consider increasing its maximum fagade rebate amount. Mrs. Fiorini expressed a willingness to wait while the Comprehensive Plan committee continues its deliberations. She stated that her hope is to begin the project in April and complete it in June. Several trustees expressed support of the proposed project and their willingness for the Board to help finance it through the Fagade Rebate Program. Mr. Franz noted that the Appearance Review Commission and the Village Center Development Commission will be meeting in December, and they will be asked to revisit the Fagade Rebate Program and make some specific recommendations regarding funding and changes to the program as it exists. DISCUSSION RE NON - COMMERCIAL Mr. Coblentz presented a draft ordinance to SOLICITORS amend the Village's solicitation ordinance as a result of a recent United States Supreme Court decision which states that local governments may no longer require non - commercial solicitors to register with them before advocating for their cause to residents. The proposed ordinance removes the requirement that non - commercial solicitors register with the Village, but commercial solicitors will still be required to do so. Mr. Coblentz added that both commercial and non - commercial solicitors will be required to'honor "No Solicitors Invited" signs posted by residents. Mr. Franz commented that non - commercial solicitors will still be encouraged to register so that Village personnel can appropriately respond to calls from residents. After discussion it was decided that the ordinance will be on the agenda of the next meeting as a First Reading. ORDINANCE DECREASING NUMBER OF An ordinance decreasing the number of CLASS E LIQUOR LICENSES FROM 19 Class E liquor licenses from 19 to 18 as a TO 18 - HI RICKY RESTAURANT result of the closing of Hi Ricky Restaurant. This will stand as a First Reading. DISCUSSION STUDENT GOVERNMENT DAY David Miller, a late arriving Student Government Day participant, talked briefly about his experience with the program. ACCESSIBILITY TASK FORCE Mayor Harris reported that he plans to convene a task force dealing with accessibility issues throughout the Village, with emphasis on residents with special needs. The task force will be headed by Trustee Kayne. Anyone interested in participating should contact the Village or a trustee. COMPREHENSIVE PLAN Trustee Wylie announced that this Wednesday at 7:30 P.M. in the Board room, there will be a community forum regarding the Comprehensive Plan. All are welcome to come and share their thoughts. Comments may also be phoned in during the meeting or sent by e -mail. The meeting will be broadcast live on Channel 10. LEAF PICK UP Mr. Franz announced that this will be the final week for leaf pick up at the curb by Village personnel. After this week leaves must be bagged. The final days for pick up of bagged leaves are December 9 and 10. Board of Trustees Meeting November 18, 2002 Page 5 of 5 1 INTERFAITH SERVICE Mr. Franz announced that this year's Interfaith Service will be held at Holy Cross Church on Wednesday, November 27th at 7:30 P.M. SWALCO PUBLICATION available at Village Hall. n n. -rr)TM .TMrXTT meeting. Trustee Kayne seconder meeting was adjourned at 8:50 P. ATTEST: 1 Trustee Ragona reported that SWALCO has a new publication called Good Riddance. Copies are There being no further business to discuss, Trustee Rosenthal made a motion to adjourn the Village Clerk C)