10/21/2002October 21, 2002
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Harris in the Council Chamber of the Village Hall on
Monday, October 21, 2002, at 7:34 P.M. The Clerk called the roll and announced
that the following were:
Present: Steve Harris, Mayor
Jerry Kayne
Derek Ragona
William Seiden
Vernon Swanson
Matthew Wylie
Absent: Harriet Rosenthal
and that a quorum was present and in attendance. Also present were Village
Attorney Peter Coblentz and Village Manager Robert Franz.
PLEDGE OF ALLEGIANCE Keith Patterson, Director of Public Education
for the Deerfield Fire Department, led those
in attendance in reciting the Pledge of Allegiance. Mr. Patterson then discussed
some of the educational activities that the Fire Department will be participating
in this month, which is Fire Prevention Month, and also at other times during the
year.
APPROVAL OF MINUTES Trustee Ragona commented that on Page two,
Paragraph 3, the unanimous approval of the
Plan Commission and the VCDC was for the proposal for a temporary bank, that the
Plan Commission had turned down the recommendation for the permanent bank.
Trustee Ragona then made a motion to approve the minutes as amended. Trustee
Swanson seconded the motion. The motion passed unanimously.'
BILLS AND PAYROLL Trustee Ragona made a motion to approve the
Bills and Payroll. Trustee Wylie seconded the
motion. The motion passed by the following vote:
AYES: Kayne, Ragona, Seiden, Swanson, Wylie (5)
NAYS: None (0)
TREASURER'S REPORT Bob Fialkowski presented highlights from the
September Treasurer's Report. General Fund
revenues are at 43.8% of the total budgeted, while General Fund expenditures are
at 32.0% of budget. Increased water.sales revenue continues as the result of the
dry summer and higher water usage. The running 12 -month total sales tax is 2.8%
over the prior year. Hotel /motel tax declined this month from the same month last
year and from the prior month. As of September 30, 2002, 100% of available cash
was invested at an average interest rate of 3.72 %, compared to an average of 1.65%
for the 90 -day Treasury Bill.
PROCLAMATION, RED RIBBON WEEK Mayor Harris read a proclamation designating
the week of October 19 -27, 2002, as Red Ribbon
Week in Deerfield. He urged all citizens to participate in the Village's drug and
violence prevention activities.
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Board of Trustees Meeting
October 21, 2002
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Trustee Swanson made a motion to accept the
proclamation. Trustee Wylie seconded the motion. The motion passed unanimously.
Faith Keiden of the National Family
Partnership of Deerfield accepted the proclamation, then discussed some of the
programs that NFP will sponsor during Red Ribbon Week and throughout the year.
She also distributed Red Ribbon Week tee shirts to Board members.
BOARDS AND COMMISSIONS APPOINTMENTS Mayor Harris recommended the appointment of
Bruce Robbins to the Human Relations
Commission and Laura Scarry to Chairperson of the Human Relations Commission.
Trustee Ragona made a motion to accept the
appointments. Trustee Swanson seconded the motion. The motion passed unanimously.
CONSENT AGENDA
ORDINANCE AMENDING ZONING ORDINANCE An ordinance amending the Zoning Ordinance to
TO MAKE FOOD STORES, GROCERY STORES make food stores, grocery stores, supermarkets
SUPERMARKETS AND RETAIL STORES WITH and retail stores with more than 10,000 sq.
MORE THAN 10,000 SQ. FT. OF GROSS feet of gross floor area special uses in the
FLOOR AREA SPECIAL USES IN THE C -1 C -1 Village Center and C -2 Outlying Commercial
VILLAGE CENTER AND C -2 OUTLYING Districts. First Reading.
COMMERCIAL DISTRICTS
NEW BUSINESS
ANALYSIS AND AWARD OF BID FOR WET Three bids were received for wet weather flow
WEATHER FLOW IMPROVEMENTS FOR THE improvements at the wastewater reclamation
WASTEWATER RECLAMATION FACILITY facility. The purpose of the modifications is
to improve flow from sewers coming from Pine
Street and from the east side lift station. The work would be performed 'during
the winter months when precipitation and sanitary sewer flow are expected to be
low. The low bidder for the contract was Manusos General Contracting of Fox Lake,
Illinois, in the amount of $139,500. It is the recommendation of Baxter and
Woodman and Mrs. Little that the contract be awarded to Manusos General
Contracting in an amount not to exceed $139,500, plus a contingency of 3.5 %.
Trustee Swanson so moved. Trustee Ragona
seconded the motion. The motion passed by the following vote:
AYES: Kayne, Ragona, Seiden, Swanson, Wylie (5)
NAYS: None (0)
AUTHORIZATION TO AWARD CONTRACT TO Baxter and Woodman has presented a proposal
BAXTER & WOODMAN FOR ENGINEERING for construction related engineering services
SERVICES FOR WET WEATHER FLOW for the wet weather flow improvements at the
IMPROVEMENTS AT WASTEWATER wastewater reclamation facility. Their fees
RECLAMATION FACILITY are based on actual work time performed plus
reimbursement of expenses, including travel.
They suggest a project budget of $20,960 for design services and $11,200 for
construction services. (The Board of Trustees previously approved $12,960 for
design services based on the scope of work known at that time. Additional work,
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Board of Trustees Meeting
October 21, 2002
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which includes repairs in the diversion structure, designing a new excess flow
channel, elimination of bottlenecks, and replacing a large valve with vault, was
not foreseen at the time the budget was prepared.) Mrs. Little recommends that
the contract for engineering services for the wet weather flow improvements be
awarded to Baxter and Woodman in the amount of $11,200 and that an additional
allocation for design fee in the amount of $8,000 be authorized.
Trustee Swanson moved to award the contract
for engineering services for the wet weather flow improvements to Baxter and
Woodman in the amount to $11,200, and to authorize an additional allocation for
design fee in the amount of $8,000. Trustee Ragona seconded the motion.
Noting that Baxter & Woodman has been the
Village's consultant for many years, Trustee Kayne inquired if an audit of their
performance has ever been done. Mr. Franz commented that the Village's annual
audit shows amounts budgeted and spent on capital projects, including engineering.
He added that Baxter & Woodman is only one of several consulting engineering firms
employed by the Village. Mr. Franz also noted that in the 1980's the Stormwater
Management Committee did a study, including interviews with a number of other
consulting engineering firms, and concluded that the Village should continue its
working relationship with Baxter & Woodman.
After discussion regarding the scope of the
additional work, the motion passed by the following vote:
AYES: Kayne, Ragona, Seiden, Swanson, Wylie (5)
NAYS: None (0)
AUTHORIZATION TO PURCHASE EXERCISE Two vendors submitted a price quotation for
EQUIPMENT FOR VILLAGE PERSONNEL equipment for the exercise /fitness room that
was included in the Police Department
remodeling project. Chief Sliozis recommends acceptance of the lower overall
quote of Direct Fitness Solutions in the amount of $23,070.
Resident Marian Johnson commented that there
are private health clubs in Deerfield. Rather than spending the money for
equipment, she feels Village personnel should be going to those clubs. Trustee
Ragona commented that the cost to send officers to a health club could quickly
exceed the cost of purchasing the equipment. In addition there is the convenience
factor of being able to work out before or after work. Chief Sliozis added that
the equipment will not be just for police officers. All Village personnel, which
is more than 100 people, will have access to it. Mrs. Johnson clarified that she
feels that the health club visits should be an employee expense, not a Village
expense.
Trustee Ragona moved to authorize the purchase
of exercise equipment from Direct Fitness Solutions in an amount not to exceed
$23,070. Trustee Swanson seconded the motion.
Trustee Swanson suggested that if staff other
than police officers will be encouraged to use the equipment, an effort should be
made to provide lockers for their personal belongings.
the following vote:
After further discussion, the motion passed by
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October 21, 2002
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AYES: Ragona, Seiden, Swanson, Wylie (4)
NAYS: Kayne (1)
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COMPREHENSIVE PLAN MEETING Trustee-Wylie announced that the meeting of
the Comprehensive Plan Steering Committee has
been changed from October 28th to October 30th at 7:30 P.M. in the Board Room.
SAFE PLACE PURPLE RIBBON AWARD Mr. Franz announced that the Village has been
selected by A Safe Place, Lake County Crisis
Center, to receive its Purple Ribbon Community Award, which recognizes the
community for supporting public awareness on the issue of domestic violence and
for collaborating with A Safe Place to address this issue.
TEAR DOWN TASK FORCE Trustee Seiden announced that, in addition to
its regular November meeting, the Tear Down
Task Force will also meet on Saturday, November 9th at 9:00 A.M.
ADJOURNMENT There bei o further business to discuss,
Trus R a made a motion to adjourn the
meeting. Trustee Wylie seconded the 6t ion./ I motion passed unanimously. The
meeting was adjourned at 8:10 P.M.
ATTEST:
.- lerk _
Mayor
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