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06/17/2002June 17, 2002 The regular meeting of the Board of Trustees of the called to order by Mayor Harris in the Council Chamber of Monday, June 17, 2002, at 7:32 P.M. The Clerk called the the following were: Present: Steve Harris, Mayor Jerry Kayne Derek Ragona Harriet Rosenthal William Seiden Matthew Wylie Absent: Vernon Swanson Village of Deerfield was the Village Hall on roll and announced that and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Village Manager Robert Franz. PLEDGE OF ALLEGIANCE Jeff Melick led those in attendance in reciting the Pledge of Allegiance. MINUTES Trustee Ragona made a motion to approve the minutes of the previous meeting. Trustee Kayne seconded the motion. The motion passed unanimously. BILLS AND PAYROLL Trustee Ragona made a motion to approve the Bills and Payroll. Trustee Kayne seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Wylie (5) NAYS: None (0) TREASURER'S REPORT Mr. Franz presented highlights from the May Treasurer's Report. General Fund revenues are at 7.8% of the total budgeted for the 2002 -2003 fiscal year and are 1% above projection. Sales tax received in May (February 2002 sales) was $217,852, which is 1.3% below last May (February 2001 sales), probably due to the continued closure of Jewel and related construction at Deerbrook Mall. Hotel tax is still down but continues to recover. As of May 31, 2002, 100% of available cash was invested at an average interest rate of 9.03 %, compared to an average rate of 1.69% for the 90 -day Treasury Bill. CITIZEN LIFE SAVING AWARD Chief Sliozis presented a Citizen Life Saving Award to Deerfield resident Jeff Melick. On April 6`h, after witnessing an accident on the tollway, Mr. Melick assisted with traffic control and with the rescue of the injured driver from his burning vehicle. PROMOTION OF POLICE PERSONNEL Chief Sliozis announced the promotion of Patrol Officer Brian Budny to Police Sergeant. Sergeant Budny, a graduate of Western Illinois University, has been with the Deerfield Police Department since 1988. Board of Trustees Meeting June 17, 2002 Page 2 of 5 PUBLIC COMMENT There was no public comment on non - agenda items. REPORTS REPORT AND RECOMMENDATION OF BZA The BZA held a public hearing on May 21st to RE REQUEST FOR FRONT YARD consider the request of Mr. & Mrs. Joel VARIATION FOR 1152 DEERFIELD ROAD, Gostomelsky for a variation to allow MR. AND MRS. JOEL GOSTOMELSKY construction of a front porch roof structure on their home at 1152 Deerfield Road. The structure would encroach approximately 5' into the 40' required front yard. The BZA concluded that no special circumstances or conditions were demonstrated which would support approval of the requested variation. Therefore, on a motion to recommend approval of the variation, the vote was 0 -4. Mr. Coblentz noted that in order to overturn the BZA recommendation, at least four affirmative votes would be required. Mr. and Mrs. Gostomelsky and architect Bud Dietrich were in attendance, as was Robert Speckmann of the BZA. Mr. Speckmann noted that relief of up to 4' is permitted for this type of extension if it is attached to the house rather than to columns and a foundation. Mr. Gostomelsky stated that the proposed canopy would improve the appearance of their home and the neighborhood, as well as provide protection from the rain. Mr. Dietrich added that there is no intention to ever enclose the porch. Trustee Rosenthal commented that she is more concerned about the extra foot encroachment into the required setback than she is about the columns, as she does not want to set a precedent. She asked the Gostomelsky's if they would be willing to accept a 4' structure with columns. The Gostomelsky's indicated that this would be acceptable to them. After additional questions and comments from Board members, Trustee Seiden made a motion to approve 'a variation not to exceed 41, with language stating that no further additions will be permitted. Trustee Rosenthal seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden'(4) NAYS: Wylie (1) The Attorney will prepare an ordinance. CONSENT AGENDA ORDINANCE AMENDING SPECIAL USE - An ordinance amending a Special Use for Dear DEAR FRANKS RESTAURANT Franks Restaurant to permit an expansion of the restaurant's seating area, including an interior opening between the restaurant and the ice cream store. First Reading. 1 1 Board of Trustees Meeting June 17, 2002 Page 3 of 5 ORDINANCE RE: NO PARKING ON An ordinance making permanent the parking CENTRAL AVENUE BETWEEN ROBERT YORK ban on the north side of Central Avenue from AVENUE AND WAUKEGA,N ROAD Waukegan Road to Robert York Avenue. First Reading. Trustee Wylie made a motion to accept the Consent Agenda. Trustee Seiden seconded the motion. The motion passed unanimously. NEW BUSINESS REQUEST FOR A DRIVEWAY WIDTH Since the petitioner was not in attendance, VARIATION, 168 ESTATE DRIVE Trustee Rosenthal made a motion to table this agenda item. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Wylie (5) NAYS: None (0) The petitioner will be contacted as to his availability for attending a Board meeting. Trustee Kayne commented that he would like a recommendation from staff regarding the petitioner's request. ANALYSIS AND AWARD OF BID FOR TWO One bid was received for two (2) new 2003 NEW 2002 OR 2003 4 -WHEEL DRIVE 4 -wheel drive pick up trucks with 8' pickup TRUCKS WITH 8' PICKUP BODIES body. The trucks are equipped to plow snow and have a heavy duty.alternator and radiator. The bid package includes the rotating light and arrow board, as well as the 8' plow and related equipment. The bid was from Hoskins Chevrolet at a base price of $57,380, less a trade in amount of $16,018 (for two 1996 pickup trucks), for a net cost of $41,362. Mrs. Little recommends acceptance of the bid of Hoskins Chevrolet at a net cost not to exceed $41,362. Trustee Ragona so moved. Trustee Rosenthal seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Wylie (5) NAYS: None (0) ANALYSIS AND AWARD OF BID FOR TWO One bid was received for two (2) new 2003 NEW 2002 OR 2003 4 -WHEEL DRIVE 4 -wheel drive Chevrolet Blazers. One of CHEVROLET BLAZERS these vehicles will be used by the Director of Public Works and Engineering, and the other will be used by the Building and Code Enforcement Officer. The bid was from Hoskins Chevrolet at a base price of $44,980, less a trade in amount of $6,168 (for a 1995 Chevrolet Lumina Sedan and a 1995 Jeep Cherokee), for a net cost of $38,812. Mrs. Little recommends acceptance of the bid of Hoskins Chevrolet at a net cost not to exceed $38,812. Trustee Seiden so moved. Trustee Ragona seconded the motion. The motion passed by the following vote: Board of Trustees Meeting June 17, 2002 Page 4 of 5 AYES: Kayne, Ragona, Rosenthal, Seiden, Wylie (5) NAYS: None (0) ANAYLSIS AND AWARD OF BID FOR ONE Two bids were received for a new 2003 walk -in NEW 2002 OR 2003 WALK -IN VAN van. The van will be used almost exclusively by the Water Department. It will eventually be outfitted with shelves for storage of fittings and tools needed to repair all facets of the water system. It will have the system of an on -board generator for powering sump pumps used on main breaks, and it will have a compressor used for air tools. Mrs. Little recommends awarding the bid to low bidder Freightliner of Chicago for a base bid of $57,336, less a. trade in amount of $3,000 (for a 1991 Chevrolet Aluminum Step Van), for a net cost of $54,336. Mrs. Little recommends acceptance of the bid of Freightliner of Chicago at a net cost not to exceed $54,336. Trustee Ragona so moved. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Wylie (5) NAYS: None (0) ANALYSIS AND AWARD OF BID FOR Two proposals were received for the Greenwood GREENWOOD AVENUE STORM SEWER Avenue Storm Sewer Rehabilitation Project. REHABILITATION PROJECT The proposed construction consists of the installation of cured -in -place pipe (CIPP) for an approximately 560' section of 24 -inch Greenwood Avenue storm sewer which is cracked and in need of reinforcing prior to application of the final asphalt roadway surfacing. Mrs. Little recommends awarding the contract to low bidder Insituform in an amount not to exceed $49,860. After discussion Trustee Rosenthal made a motion to award the contract to Insituform for an amount not to exceed $49,860. Trustee Seiden seconded the motion._ The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Wylie (5) NAYS: None (0) FARMERS MARKET held this coming Saturday. from 9:00 A.M. until noon. of Trustees. nTSC fTSSTnN Trustee Seiden reminded residents that the first Farmers Market for this year will be Trustee in the Town will be held-at the Farmers Market Trustees Rosenthal and Seiden will represent the Board UPCOMING EVENTS Trustee Rosenthal reminded residents that there will be weekly entertainment at the Farmers Market. This Saturday the entertainment will be Hummers and Strummers. Trustee Rosenthal also reminded residents that there will be a series of Thursday evening entertainment programs held at and sponsored by The Shops of Deerfield Square. The first program will be this Thursday, June 20th, at 6:30 P.M. COMPREHENSIVE PLAN STEERING Mayor Harris and Trustee Wylie are COMMITTEE recommending that Cyndi Millspaugh be 1 1 v 1 Board of Trustees Meeting June 17, 2002 Page 5 of 5 appointed to the Comprehensive Plan Steering Committee. Trustee Seiden so moved. Trustee Rosenthal seconded the motion. The motion passed unanimously. CAR WASH STOP SIGN Mr. Franz reported that at the next meeting staff will be recommending that the stop sign at the car wash on Robert York Avenue be removed. COMMITTEE OF THE WHOLE Mr. Franz reported that there will be a Committee of the Whole meeting at the conclusion of tonight's Board meeting. Proper notification of the meeting has been given. An additional Committee of the Whole meeting has been scheduled for Tuesday, June 25th at 7:30 P.M. Notification of that meeting will go out this Friday. ADJOURNMENT There being no further business to discuss, Trustee Rosenthal made a motion to adjourn the e