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05/06/2002:6 i3 May 6, 2002 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Harris in the Council Chamber of the Village Hall on Monday, May 6, 2002, at 7 :30 P.M. The Clerk called the roll and announced that the following were: Present: Steve Harris, Mayor Jerry Kayne Derek Ragona Harriet Rosenthal Vernon Swanson Matthew Wylie Absent: William Seiden and that a quorum was present and in attendance. Also present were Village Attorney Coblentz and Village Manager Robert Franz. PLEDGE OF ALLEGIANCE Sergeant Rand Roel led those in attendance in reciting the Pledge of Allegiance. APPROVAL OF MINUTES Trustee Ragona made a motion to approve the minutes of the previous Board meeting. Trustee Swanson seconded the motion. Trustee Rosenthal noted that on page 4, the resolution authorizing the transfer of funds from TIF I to TIF II, the motion was made by Trustee Kayne and was seconded by Trustee Ragona. A motion to approve the minutes as amended passed unanimously. Trustee Ragona made a motion to approve the minutes of the April 9t° Committee of the Whole meeting. Trustee Swanson seconded the motion. The motion passed unanimously. BILLS AND PAYROLL Trustee Ragona made a motion to approve the Bills and Payroll. Trustee Kayne seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Swanson, Wylie (5) NAYS: None (0) PRESENTATION TO IDA GREENFIELD Barbara Reich of the Deerfield Youth Council, along with Mayor Harris, presented a commemorative plaque to.- Ida Greenfield in honor of Mrs. Greenfield's sixteen years of service to the Youth Council. Mrs. Greenfield is retiring from Caruso Middle School after 35 years of teaching. PROCLAMATION- NATIONAL POLICE WEEK Mayor Harris read a proclamation designating the week of May 12 -18, 2002, as Police Week and May 15, 2002, as Peace Officers' Memorial Day in Deerfield. Trustee Rosenthal made a motion to accept the proclamation. Trustee Swanson seconded the motion. The motion passed unanimously. Sergeant Rand Roel accepted the proclamation on behalf of the Deerfield Police Department. 6; Board of Trustees Meeting May 6, 2002 Page 2 of 6 PUBLIC COMMENT Gil Antokol of the Park District Board invited all residents to attend the groundbreaking ceremony for the Patty Turner Senior Center on Saturday, May 11, at 1:00 P.M. in Brickyards Park. He also encouraged residents to donate blood at the.June 2nd blood drive at Jewett Park. REPORTS REPORT AND RECOMMENDATION OF BZA The Board of Zoning Appeals held a public RE REQUEST FOR REAR YARD VARIATION hearing on April 16th to consider the request FOR 1610 TALL TREE LANE, KATES of Jeff and Karen Kates for a variation from the Zoning Ordinance to allow construction of an addition to their existing residence at 1610 Tall Tree Lane. The addition would extend the west side of their house south to within 15' of the south property line. The addition would encroach approximately.12.' into the required rear yard, providing a rear yard of 38' in lieu of the required 50' specified by the Zoning Ordinance. Due to the unusual configuration of the lot and placement of the home on the lot, as well as the desire to save a mature oak tree near the structure, the BZA vote unanimously (4 -0) to approve the requested variation. Trustee Rosenthal made a motion to accept the Report and Recommendation of the BZA and to direct the Village attorney to prepare an ordinance. Trustee Ragona seconded the motion. After discussion, the motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Swanson, Wylie (5) NAYS: None (0) REPORT AND RECOMMENDATION OF THE The Safety Council is recommending that stop SAFETY COUNCIL RE STOP SIGNS AT signs be placed eastbound and westbound on THE INTERSECTION OF OSTERMAN AND Osterman Avenue at Robert York Avenue, turning ROBERT YORK AVENUE, AND SOUTHBOUND the two -way stop intersection into a four -way ROBERT YORK AVENUE AT THE stop intersection. The Safety Council further RESTAURANT BUILDING ENTRANCE recommends that a stop sign be placed south- bound at Robert York Avenue and the restaurant building, turning the three -way stop intersection into a four -way stop intersection. Safety Council Chairman Herb Nicholson reported that the stop signs for Osterman Avenue are being recommended for the benefit of residents who will want to walk to Deerfield Square from One Deerfield Place, Coromandel, and the not yet completed South Commons. The stop sign at Robert York and the restaurant building is being recommended because, even though there is a sign saying that southbound traffic does not stop, motorists expect southbound traffic to stop, creating a dangerous intersection. There was discussion that some of the stop signs were put up by the developer and are not of regulation height. A ticket could be contested by a motorist who was stopped at one of these intersections. Residents Pat Jester, Lou Dauria and Joan Reid had all signed in to speak regarding the stop signs. All felt that the proposed 6 `5 Board of Trustees Meeting May 6, 2002 Page 3 of 6 stop sign at Robert York Avenue and the restaurant building is a good idea, and all were opposed to the two proposed signs on Osterman Avenue. Mrs. Reid suggested a pedestrian activated traffic light at Osterman and Robert York. Larry Dondanville commented that, in his opinion, there is too much indiscriminate use of stop signs in Deerfield, creating a dangerous situation. Trustee Rosenthal commented that the stop signs at Osterman and Robert York would not benefit, and might even be a danger to, One Deerfield Place residents who tend to cross the street in front of their building instead of walking to the intersection. Trustee Ragona stated that the majority of people who spoke with him at Trustee in the Town were opposed to the proposed stop signs at Robert York and Osterman. Trustee Kayne commented that something needs to be done at Osterman and Robert York to help pedestrians. He likes Mrs. Reid's suggestion of an on- demand light at that intersection. After further discussion, Trustee Ragona suggested voting separately on the stop signs for the two intersections. Other trustees agreed. Trustee Ragona made a motion to approve the stop sign southbound at Robert York and the restaurant building and to direct preparation of an ordinance. Trustee Swanson seconded the motion. Trustee Wylie suggested amending the motion to include modification of any existing signs at the intersection to make them of regulation size and height. Trustee Ragona so moved. Trustee Kayne seconded the motion. Trustee Kayne suggested further amending the motion to include crosswalk striping of the intersection east to west. Trustee Ragona so moved. Trustee Rosenthal seconded the motion. The amended motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Swanson, Wylie (5) NAYS: None (0) Trustee Ragona made a motion to approve the stop signs east and west on Osterman Avenue at Robert York Avenue and to direct preparation of an ordinance. Trustee Swanson seconded the motion. The motion failed. The vote was as follows: AYES: None (0) NAYS: Kayne, Ragona, Rosenthal, Swanson, Wylie (5) Trustee Kayne asked staff to rethink the design of the sign used to inform residents that a stop sign is being considered at a certain location. The miniature stop sign on the sign causes some motorists to think they are already required to come to a stop. REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on COMMISSION RE REQUEST FOR APPROVAL April 11`h. It is their recommendation that OF A VACATION OF EXISTING 50' REAR the request of John and Judy Mann to vacate an BUILDING LINE, 825 KING RICHARDS existing 50' rear building line on their COURT, JOHN AND JUDY MANN property at 825 King Richards Court be approved. The motion passed 6 -0. Mr. Mann explained that he and his wife are seeking the variation so they can build an addition to the kitchen of their home. There is no opposition from any of the Mann's neighbors. LOU Board of Trustees Meeting May 6, 2002 Page 4 of 6 After discussion, Trustee Ragona made a motion to accept the Report and Recommendation of the Plan Commission and to direct preparation of an ordinance. Trustee Wylie seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Swanson, Wylie (5) NAYS: None (0) Mayor Harris thanked the Manns for the many hours of public service they have given the Village and Deerfield High School. CONSENT AGENDA RESOLUTION R -02 -08 RE MFT A resolution appropriating $531,000 of Motor MAINTENANCE OF STREETS AND HIGHWAYS Fuel Tax Funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code for the period January 1, 2002 to December 31, 2002. Trustee Ragona moved for adoption of the Consent Agenda and passage of the resolution. Trustee Swanson seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Swanson, Wylie (5) NAYS: None (0) NEW BUSINESS ANALYSIS AND AWARD OF BID FOR 2002 Two bids were received for the 50/50 Parkway PARKWAY TREE CONTRACT Tree Contract. Mrs. Little recommends acceptance of the low bid of St. Aubin Nursery at the unit prices quoted for each species of tree. Trustee Ragona so moved. Trustee Wylie seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Swanson, Wylie (5) NAYS: None (0) RESOLUTION R -02 -09 AUTHORIZING Village staff has indicated a desire to MAYOR TO SIGN AGREEMENT FOR investigate the implementation of a geographic PARTICIPATION IN GEOGRAPHIC information system (GIS) by participating in INFORMATION SYSTEM (GIS) CONSORTIUM the GIS Consortium. Initial participation includes the development of a needs analysis /evaluation by the consortium's contractor, Municipal GIS Partners. The needs analysis is performed as part of the initial membership fee of $1,000. Staff has received assurances that the Village has no further financial requirement should it decide not to continue beyond the needs analysis phase. Trustee Ragona made a motion to authorize Mayor Harris to sign the agreement. Trustee Rosenthal seconded the motion. The motion passed by the following vote: Board of Trustees Meeting May 6, 2002 Page 5 of 6 AYES: Kayne, Ragona, Rosenthal, Swanson, Wylie (5) NAYS: None (0) RESOLUTION R -02 -10 AUTHORIZING For the past several years, the firm Crowe ENGAGEMENT OF SIKICH GARDNER & CO.. Chizek & Co. LLP has performed the Village's LLP TO PROVIDE PROFESSIONAL audit. It now appears that Crowe Chizek is AUDITING SERVICES FOR FISCAL YEARS departing the local government sector. The 2002 -2004 partner and manager at that firm who were in charge of the Village's audit have moved to the firm of Sikich Gardner & Co. LLP. Sikich Gardner proposes performing the Village's audit for the next three years at a base price of $17,325 for 2002, $18,025 for 2003 and $31,350 for 2004. The 2004 proposal includes fees of $5,800 for GASB Statement 34 implementation and $6,800 for capital asset and infrastructure retroactive implementation. Mr. Fialkowski feels the fees proposed by Sikich Gardner are very reasonable relative to the market. He recommends authorizing their engagement at their proposed fee. After discussion Trustee Wylie made a motion to adopt a resolution authorizing the engagement of Sikich Gardner & Co. LLP to perform the Village audit for the next three years at their proposed prices. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Swanson, Wylie (5) NAYS: None (0) AUTHORIZATION TO AWARD CONTRACT Four quotes were received for slab jacking FOR SLAB JACKING sidewalk within the Village right -of- way. Mrs. Little recommends awarding the contract to Pioneer Concrete Raising at the low unit price of $1.35 /square foot, up to a maximum expenditure of $50,000. Trustee Ragona so moved. Trustee Wylie seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Swanson, Wylie (5) NAYS: None (0) RESOLUTION R -02 -11 CONCERNING STATE The Illinois Municipal League and the North - INCOME TAX AND PHOTOPROCESSING west Municipal Conference are asking each of TAX SHARED WITH MUNICIPALITIES their member municipalities to pass a resolution opposing any reduction in State shared revenues as a way for the*State to balance its budget. Under consideration is reducing the amount of State Income Tax and the amount of Photoprocessing Tax. Together, the reductions would cost the Village approximately $160,000. Trustee Swanson made a motion to adopt the resolution. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Swanson, Wylie (5) NAYS: None (0) 1 Z7 FAIR Mai Board of Trustees Meeting May 6, 2002 Page 6 of 6 DISCUSSION ELECTRONICS COLLECTION Trustee Ragona announced that SWALCO will sponsor a collection of electronic equipment on June 1St from 8:00 a.m. to 3:30 p.m. at the Motorola campus in Libertyville. SENIOR CENTER GROUNDBREAKING Mr. Franz reminded residents that the ground- breaking for the Patty Turner Senior Center will be this Saturday at 1:00 in Brickyards Park. The event is open to anyone wishing to attend. NATURAL GAS SUPPLIER Mr. Franz reported that rather than have North Shore Gas attend a Board of Trustees meeting to discuss the topic of alternate natural gas suppliers, as,was suggested by Trustee Seiden at a previous meeting, staff suggests it be an agenda item at an Energy Advisory and Resource Recovery Commission meeting. The public will be invited to attend. The Board was in agreement. JEWEL TO REOPEN SOON Mr. Franz reported that the •Deerbrook Jewel is planning to reopen on June 26th. PLAN COMMISSION MEETING Mr. Franz reported that the Cadwell Corners/ Dominick's land use issue will be an agenda item at the May 23rd Plan Commission meeting. EXECUTIVE SESSION Mr. Franz reported that after a brief Committee of the whole meeting the Board will go into Executive Session to discuss litigation. This is pursuant to Section 2(c)(11) of the Open Meetings Act. ADJOURNMENT There being no further business to discuss, Trustee hal made a motion to adjourn to the Committee of the Whole meeting. Trust96 Ragona seconded the motion. The motion passed unanimously. The meeting w rpe at 8:50 P.M. ATTEST: 0 VL. . -�. 3 NO-W _ tat 1