04/15/2002NINO
Me
April 15, 2002
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Harris in the Council Chamber of the Village Hall on
.Monday, April 15, 2002, at 7:30 P.M. The Clerk called the roll and announced that
the following were:
Present: Steve Harris, Mayor
Jerry Kayne
Derek Ragona
Harriet Rosenthal
William Seiden
Matthew Wylie
Absent: Vernon Swanson
and that a quorum was present and in attendance. Also present were Village
Attorney Peter Coblentz and Village Manager Robert Franz.
PLEDGE OF ALLEGIANCE The Tiger Cub Scouts from Kipling School led
those in attendance in reciting the Pledge of
Allegiance.
APPROVAL OF MINUTES Trustee Ragona made a motion to approve the
minutes of the previous meeting. Trustee
Kayne seconded the motion. The motion passed unanimously.
BILLS AND PAYROLL Trustee Ragona made a motion to approve the
Bills and Payroll. Trustee Kayne seconded the
motion.. The motiop passed by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Wylie (5)
NAYS: None
TREASURER'S REPORT Bob Fialkowski presented highlights from the
March Treasurer's Report. Sales tax received
in March (December 2001 sales) is 10.2% above last March (December 2000 sales).
Sales tax collected so far this year'is $2,864,416. Hotel tax continues to be
down; however, March's receipts were greater than February's, for the second month
of positive trend. As of March 31, 2002, 100° of cash was invested at an average
interest rate of 3.99 %, compared to an average rate of 1.80% for the 90 -day
Treasury bill.
PUBLIC COMMENT There was no public comment on non - agenda
items.
PUBLIC HEARING, 2002 -2003 ANNUAL Trustee Rosenthal made a motion to call to
BUDGET order the public hearing on the 2002 -2003
Annual Budget. Trustee Ragona seconded the
motion. The motion passed unanimously. Mr. Franz noted that proof of publication
for the public hearing can be provided.
Mr. Fialkowski reported that the combined
total, budget for 2002 -2003 is $44,676,519. This year, for.the first time, the
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April 15, 2002
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budget includes the TIF Districts and the Insurance Fund, which together add more
than $15,000,000 to the budget. Also this year, for the first time, the Street
Fund has been incorporated into the General Fund. Also incorporated into the
General Fund are two small funds - the Emergency Services Fund and the Cemetery
Fund. Mr. Fialkowski reported that a major increase in the budget this year is
the Village's premium for health insurance. Using a series of charts, Mr.
Fialkowski explained where the budget dollars come from and how they are spent.
He showed that only about 5.4% of the homeowner's property taxes come to the
Village. In closing, he commented that this year there will be no new taxes or
fees and no projected increase in the property tax levy.
There being no questions from the public,
Trustee Ragona made a motion to close the public hearing. Trustee Wylie seconded
the motion. The motion passed unanimously.
ORDINANCE 0 -02 -19 APPROVING ANNUAL Trustee Ragona made a motion to waive the
BUDGET, FIRST READING rules to permit the ordinance to be passed on
First Reading. Trustee Rosenthal seconded the
motion. The motion passed by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Wylie (5)
NAYS: None (0)
Trustee Rosenthal made a motion to adopt the
ordinance approving the Annual Budget. Trustee Ragona seconded the motion. The
motion passed by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Wylie (5)
NAYS: None (0).
ORDINANCE 0 -02 -20 AMENDING WAGE Trustee Ragona made a motion to waive the
AND SALARY PLAN, FIRST READING rules to pe -rmit the Wage and Salary Plan to
be amended on First Reading. Trustee Wylie
seconded the motion. The motion passed by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Wylie (5)
NAYS: None (0)
Trustee Ragona made a motion to adopt the
ordinance. Trustee Seiden seconded the motion. The motion passed by the
following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Wylie (5)
NAYS: None (0)
Mr. Franz noted that the wage and salary plan
does not include the police patrol officers,. who are still in negotiations.
OLD BUSINESS
ANALYSIS AND AWARD OF BID FOR Although seven companies took plans for the
CONSTRUCTION OF THE HAZEL AVENUE Hazel Avenue Reservoir Modifications project,
RESERVOIR MODIFICATIONS only one sealed bid was received, which was
from Kovilic Construction, in the amount of
$328,238. Kovilic Construction has never worked for the Village of Deerfield;
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April 15, 2002
Page 3 of 5
however, the Village's consultant, Baxter and Woodman, has successfully worked
with Kovilic Construction on several projects and recommends that the contract be
awarded to them. The Director of LDublic Works and Engineering concurs with this
recommendation.
After discussion, Trustee Rosenthal made a
motion to accept the bid of Kovilic Construction in an amount not to exceed
$328,238. Trustee Ragona seconded the motion. The motion passed by the following
vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Wylie (5)
NAYS: None (0)
AUTHORIZATION TO AMEND DESIGN Baxter and Woodman has completed investigation
SERVICES CONTRACT WITH BAXTER AND and design services for modifications to the
WOODMAN TO INCLUDE CONSTRUCTION Hazel Avenue Reservoir. Engineering. services
ENGINEERING SERVICES FOR HAZEL are now needed for the construction phase of
AVENUE RESERVOIR MODIFICATIONS the project. The engineering services will
include general construction administration,
construction observation, and record drawing preparation. Baxter and Woodman
proposes to perform these services in an amount not to exceed $24,600. Their fee
is based on actual work time performed, plus reimbursement of out -of- pocket
expenses.
Mrs. Little recommends approval of an
amendment to the design service agreement with Baxter and Woodman to include
construction engineering services for the Hazel Avenue Reservoir modifications in
an amount not to exceed $24,600.
After discussion, Trustee Wylie made a motion
to amend the design services contract with Baxter and Woodman to include
construction engineering services for the Hazel Avenue Reservoir modifications in
an amount not to exceed $24,600. Trustee Rosenthal seconded the motion. The
motion passed by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Wylie (5)
NAYS: None (0)
AUTHORIZATION TO EXTEND CONTRACT Schroeder & Schroeder, low bidder on last
WITH SCHROEDER & SCHROEDER FOR year's Sidewalk and Curb Replacement Program,
2002 SIDEWALK AND CURB REMOVAL has offered to extend their contract. The
AND REPLACEMENT extension would include a 10% increase over
last year's unit prices to cover their
increased costs for labor, insurance and materials. This year's prices are $2.98
per square foot of sidewalk and $12.38 per lineal foot of curb. Quotes were
obtained from three other companies for comparison, and Schroeder & Schroeder was
lower in cost for both sidewalk and curb than any of the other companies. As
Schroeder & Schroeder has successfully completed the Sidewalk and Curb Replacement
Program in Deerfield for many years, Mrs. Little recommends that the Board
authorize an extension of their contract at their quoted price of $2.98 per square
foot of sidewalk and $12.38 per lineal foot of curb. $400,000 has been budgeted
for the work. This will allow completion of all scheduled work in the southwest
quadrant and some work in the northwest quadrant.
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Trustee Rosenthal made a motion to extend the
contract with Schroeder & Schroeder for the 2002 Sidewalk and Curb Removal and
Replacement program at the cost of $2.98 per square foot of sidewalk and $12.38
per lineal foot of curb. Trustee Ragona seconded the motion. The motion passed
by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Wylie (5)
NAYS: None (2)
AUTHORIZATION FOR MAYOR TO SIGN
PROFESSIONAL SERVICE AGREEMENT
WITH CAMIROS, LTD. FOR UPDATING
THE COMPREHENSIVE PLAN
Wylie, the Director of Community
NEW BUSINESS
Four planning firms responded to the Village's
Request for Proposal for planning consultant
services to update Deerfield's Comprehensive
Plan. Interviews were conducted in March by-a
committee made up of Trustees Swanson and
Development, and the Village Manager.
The committee recommends hiring Camiros, Ltd.,
a firm with over 25 years of experience, including land planning projects in and
for Deerfield. The proposal consists of a series of tasks that offers the Village
choices in determining how much planning work will be assigned to the firm.
Trustee Ragona made a motion to authorize
Mayor Harris to sign the agreement with Camiros, Ltd. Trustee Wylie seconded the
motion. The motion passed by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Wylie (5)
NAYS: None (0)
Leslie Pollack, principal consultant with
Camiros, Ltd. was in attendance. He thanked the Board for the business and, in
response to a question from Trustee Ragona, commented that the process will take
about a year.
RESOLUTION R -02 -07 AUTHORIZING The Village has annually been transferring
TRANSFER OF FUNDS FROM TIF I TO surplus funds from the Lake Cook Road TIF
TIF II (TIF I) to the Village Center TIF (TIF II) to
assist in the redevelopment projects and costs
in this contiguous district. This transfer is permitted pursuant to state
statute. The amount proposed for transfer this fiscal year is $1,750,000. The
funds will be mainly used for the police department remodeling and for Streetscape
improvements.
Trustee Kayne made a motion to adopt the
resolution authorizing the transfer of funds. Trustee Ragona seconded the motion.
The motion passed by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Wylie (5)
NAYS: None (0)
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April 15, 2002
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DISCUSSION
GAS SUPPLIER Trustee Seiden commented that Village
residents will soon have the option of
selecting an alternate gas supplier from North Shore Gas. Trustee Seiden asked
staff to look into the matter, perhaps asking a representative of North Shore Gas
to speak at an upcoming meeting.
TRUSTEE IN THE TOWN Trustee Seiden announced that the next Trustee
In The Town will take place April 27th from
9:00 A.M. until noon at the library. Mayor Harris and Trustee Ragona will be in
attendance. Trustee Seiden added that a model of the proposed senior center will
be on display at the library.
CHERRY PIT ACCESS During the Streetscape project, front door
access to the Cherry Pit Restaurant will be
difficult. Owners of the restaurant would like to have backdoor access during
construction, but the landlord was refused to agree to it. Trustee Seiden asked
staff to talk with the landlord again and see if he will change his stance.
INTERNET PROBLEMS Trustee Ragona alerted subscribers to ATTBI
Internet that some internet providers are
refusing to accept ATTBI e- mail's due to ATTBI's practice of sending out
solicitations for business over the internet.
ART FESTIVAL CANCELLED Diane Mikula reported that the Fine Arts
Festival scheduled for June has been
cancelled. The American Society of Artists, which was selected to operate the
show, has been unable to find enough artists willing to commit to the show.
VILLAGE WEBSITE Diane Mikula reported that the Village has a
newly redesigned website. She invited
everyone to visit the website at Deerfield- il.org.
NEXT MEETING DATE Mr. Franz reported that since there are five
Mondays in April, the next meeting will not be
for three weeks. The meeting date is May 6th.
ADJOURNMENT There being further business to discuss,
Trustee ona ade a motion to adjourn the
meeting. Trustee Wylie seconded o ion The m tion passed unanimously. The
meeting was adjourned at 8:2 .M. ,
ATTEST:
Cie k
Mayor