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04/01/2002;5 4 April 1, 2002 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Harris in the Council Chamber of the Village Hall on Monday, April 1, 2002, at 7:30 P.M. The Clerk called the roll and announced that the following were: Present: Steve Harris, Mayor Jerry Kayne. Derek Ragona Harriet Rosenthal William Seiden Vernon Swanson Matthew Wylie and that a'quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Village Manager Robert Franz. PLEDGE OF ALLEGIANCE Students Liz Tramutola, Katie Keidan and Sara Wehrheim led those in attendance in reciting the Pledge of Allegiance. Lynn Tramutola and Faith Keiden of the National Family Partnership then discussed the Developmental Assets program that is being used in the Deerfield school system. APPROVAL OF MINUTES Trustee Kayne made a motion to approve the minutes of the March 16th Board meeting and the Committee of the Whole meeting. Trustee Wylie seconded the motion. Trustee Swanson commented that in the Board meeting minutes, he would like for the names of both students who led the Pledge of Allegiance to be given. A motion to approve the minutes of the Committee of the Whole meeting and the Board meeting as amended passed unanimously. NATIONAL TELECOMMUNICATIONS WEEK Mayor Harris proclaimed the week of April 7 -13 National Telecommunications Week in Deerfield in honor of the public safety dispatchers of the Deerfield Police Department whose diligence and professionalism keep the Village and its citizens safe. Trustee Rosenthal moved to accept the proclam- ation. Trustee Swanson seconded the motion. The motion passed unanimously. Chief Sliozis accepted the proclamation on behalf of the dispatchers. BILLS AND PAYROLL Trustee Ragona made a motion to approve the Bills and Payroll. Trustee Wylie seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6) NAYS:, None (0) PUBLIC COMMENT There was no public comment on non - agenda items. 1 1 Board of Trustees Meeting April 1, 2002 Page 2 of 4 OLD BUSINESS RESOLUTION R -02 -06 AUTHORIZING A resolution authorizing a settlement SETTLEMENT AGREEMENT BETWEEN THE agreement between the Village and the VILLAGE AND THE COROMANDEL Coromandel Umbrella Association. UMBRELLA ASSOCIATION Trustee Ragona made a motion to adopt the resolution. Trustee Rosenthal seconded the motion. Mr. Coblentz gave the history of the dispute between the Village and the Coromandel Umbrella Association regarding whether or not the private ring road in the Coromandel development should be open at its north end to thru traffic. A standstill agreement was put into place in October 2000 which provided for temporary closure of the road at least until October 2003. If no further action was taken by the Village during that time, the northern connection would then be permanently closed to vehicular traffic. The Coromandel Umbrella Association contacted the Village last year to see if some amicable and permanent settlement could be reached. Negotiations took place, resulting in the resolution currently before the Board. The resolution would accomplish two major objectives: • It would prohibit the use of the private roads in Coromandel for through vehicular access purposes, consistent with the Village's Development Code; • It would require that Coromandel petition the Village for modification to their Final Development Plan in order to implement any physical changes to the northern connection necessary to implement the closing of the road to thru vehicular access. Any changes agreed upon would be made at Coromandel's sole cost. Coromandel would be required to go through the Plan Commission and the public hearing process, with the Plan Commission report and recommendation requiring Board approval. Mayor Harris commented that he became involved in this issue more than three years ago when he was running for trustee. He was later one of the trustees involved in negotiating the standstill agreement. He believes the proposed negotiated settlement agreement before the Board at this time is fair to both Coromandel and the Village. Mayor Harris asked for trustees' comments on the issue. Trustees Kayne, Ragona, Seiden and Wylie expressed support for the resolution and discussed their reasons for supporting it. Trustees Swanson and Rosenthal were not in favor of.the proposal and explained their reasons for not supporting it. Many Coromandel residents were in attendance. Three of them asked to speak, each expressing support of the resolution and asking the Board to pass it. A roll call was taken. The motion to adopt the resolution authorizing the settlement agreement passed by the following vote: AYES: Kayne, Ragona, Seiden, Wylie (4) NAYS: Rosenthal, Swanson (2) ,5 {5 5 ,6 Board of Trustees Meeting April 1, 2002 Page 3 of 4 Umbrella Association, thanked the will file a petition with the Plan Harris called for a brief recess. Mark Lieberman, President of the Coromandel Board for their consideration and support. They Commission within the required ninety days. The matter being concluded, at 8:15 P.M. Mayor He reconvened the meeting at 8:20 P.M. NEW BUSINESS RECOMMENDATION TO AWARD CONTRACT Staff feels that improvements to the Public FOR STORAGE YARD IMPROVEMENTS TO Works Storage Yard are needed. These include SCHROEDER & SCHROEDER, INC. installation of concrete slabs and walls similar to the bins in the rear of the public works building. The bins would provide hard surface storage for infrastructure materials. Proposals were sought from four qualified concrete contractors for construction of the storage areas. Staff recommends that the low proposal of Schroeder & Schroeder, Inc. in the amount of $25,300 be accepted. Trustee Swanson made a motion to award the contract to Schroeder & Schroeder, Inc. in an amount not to exceed $25,300. Trustee Rosenthal seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosehthal, Seiden, Swanson, Wylie (6) NAYS: None (0) AUTHORIZATION FOR CONTRACT ADDENDUM During construction of Flood Control Reservoir TO PROVIDE GROUNDWATER SAMPLING 29A at Pfingsten and Lake Cook Roads, lead SERVICES AT RESERVOIR 29A contaminated soil was deposited in a clay trench on site in accordance with an IEPA approved closure plan. Five monitoring wells were installed at the site to monitor groundwater conditions. The engineering firm of Foth and VanDyke & Associates Inc. provides engineering and scientific services to assist the Village in completing the semiannual sampling and reports. The Director of Public Works and Engineering recommends that the Mayor and Board authorize an addendum to extend the Foth and VanDyke contract for the 2002 calendar year in an amount not to exceed $18,000. She added that she hopes that sometime during the course of the thirty year requirement, the sampling and reporting can be reduced to annually. Trustee Wylie made a motion to authorize the addendum to extend the contract for 2002 in an amount not to exceed $18,000. Trustee Rosenthal seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None (0) nTSC USSTON LAWN WASTE PICK UP In response to a question from Trustee Ragona, Mr. Franz reported that lawn waste pick up resumes this month. As in the past, stickers will be required on lawn waste bags. Board of Trustees Meeting April 1, 2002 Page 4 of 4 STREETSCAPE The Streetscape project on the north east side I of Waukegan Road is scheduled to begin tomorrow. Although it may be 'inconvenient, Mr. Franz encouraged everyone to continue to frequent stores located in this area. EXECUTIVE SESSION There being no further business to discuss, and pursuant to Section 2(c)(11) of the Open Meetings Act, Mayor Harris asked for a motion to adjourn the meeting and go into Executive Session to discuss personnel. Trustee Ragona so moved. Trustee Wylie seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None (0) ATTEST: Village—Clerk 57