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12/17/2001December 17, 2001 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Harris in the Council Chamber of the Village Hall on Monday, December 17, 2001, at 7:33 P.M. The Clerk called the roll and announced that the following were: Present: Steve Harris, Mayor Jerry Kayne Derek Ragona Harriet Rosenthal William Seiden Vernon Swanson Matthew Wylie and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Village Manager Robert Franz. PLEDGE OF ALLEGIANCE Allegiance. Cub Scout Pack 50, Den 5, led those in attendance in reciting the Pledge of MINUTES Trustee Ragona made a motion to approve the minutes of the December 3rd Board of Trustees meeting. Trustee Kayne seconded the motion. The motion passed unanimously. Trustee Ragona made a motion to approve the minutes of the December 3rd Committee of the Whole meeting. Trustee Kayne seconded the motion. The motion passed unanimously. BILLS AND PAYROLL Trustee Ragona made a motion to approve the Bills and Payroll. Trustee Kayne seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None (0) TREASURER'S REPORT Bob Fialkowski presented highlights from the November Treasurer's Report. Sales tax received in November (August 2001 sales) is 3.6% below last November (August 2000 sales). Sales tax collected so far this fiscal year is $1,759,447. Hotel /motel tax is down 23% from the same period last year, but this represents a recovery from the prior month. As of November 30, 2001, 100% of available cash was invested at an average interest rate of 4.42 %, compared to an average rate of 1.90% for the 90 day Treasury Bill. SEAT BELT SAFETY AWARD PRESENTATION Sgt. Walter Trillhaase presented the first Deerfield Police Department Saved by the Belt Award to Rachael Goodwin. Ms. Goodwin was wearing her seat belt when involved recently in a four car collision that could have been fatal. Police officers investigating the accident credit the seat belt for saving Ms. Goodwin's life. 0 1 1 1 1.8 Board of Trustees Meeting December 17, 2001 Page 2 of 6 PROMOTION OF POLICE PERSONNEL Chief Sliozis announced the promotion of Commander Richard Wilk to Deputy Chief of Operations and Commander John Sebben to Deputy Chief of Administration. Mr. Franz administered the Oath of Office. PUBLIC COMMENT Gil Antokol reported that the turn out for the recent blood drive was the largest in several years. He announced that the next blood drive will take place on March 3rd and encouraged everyone to take part. AUTHORIZATION TO ACCEPT AND PLACE ON FILE THE 2001 COMPREHENSIVE ANNUAL FINANCIAL REPORT unanimously. REPORTS Trustee Rosenthal made a motion the accept and place on file the 2001 Comprehensive Annual Financial Report. Trustee Swanson seconded the motion. The motion passed REPORT AND RECOMMENDATION OF PLAN The Plan Commission has reviewed the final COMMISSION RE REQUEST FOR APPROVAL plat of subdivision for the properties at OF FINAL PLAT OF SUBDIVISION, 149 149 Aspen Way and 140 Kenmore Avenue and ASPEN WAY AND 140 KENMORE AVENUE finds the final plat to be in substantial (LOT LINE MOVED 40' TO THE EAST), conformance to the preliminary plat of HOWARD AND LAURA LIEBERMAN subdivision. The vote was 4 -0. Trustee Rosenthal moved to accept the Report and Recommendation of the Plan Commission and to direct preparation of an ordinance. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None (0) OLD BUSINESS ORDINANCE 0 -01 -43 RE REAL ESTATE An ordinance establishing the Real Estate PROPERTY TAX LEVY FOR 2001 Property Tax Levy for 2001. The total levy, including library, is $7,594,185. The net levy after the three abatements is $3,973,250. Second Reading. Trustee Ragona made a motion to adopt the ordinance. Trustee Kayne seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None (0) ORDINANCE 0 -01 -44 RE TAX LEVY An ordinance abating the 1993 General ABATEMENT, 1993 G.O. BONDS ISSUE Obligation Bonds issue in the amount of $1,064,910. Second Reading. is Board of Trustees Meeting December 17, 2001 Page 3 of 6 Trustee Rosenthal made a motion to adopt the ordinance. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None (0) ORDINANCE 0 -01 -45 RE TAX LEVY An ordinance abating the 1997 General ABATEMENT, 1997 G.O. BONDS ISSUE Obligation Bonds issue in the amount of $485,650. Second Reading. Trustee Rosenthal made a motion to adopt the ordinance. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None (0) ORDINANCE 0 -01 -46 RE TAX LEVY An ordinance abating the 1998 General ABATEMENT, 1998 G.O. BONDS ISSUE Obligation Bonds issue in the amount of $2,070,375. Second Reading. Trustee Rosenthal made a motion to adopt the ordinance. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None (0) ORDINANCE 0 -01 -47 AUTHORIZING An ordinance returning surplus property to CONVEYANCE OF SURPLUS WAUKEGAN ROAD First Midwest Bank. The property is left RIGHT -OF -WAY TO FIRST MIDWEST BANK over from a parcel that was acquired for a right turn lane during the redevelopment of the southeast quadrant. Second Reading. At the December 3rd meeting there was discussion about possibly using part of the land for directional signage rather- than returning it to the bank. Vic Carapella, President of First Midwest Bank, reported that, with the exception of cars going to Blockbuster, traffic flow at the intersection is good. He is not sure that additional signage would be beneficial, especially since the overall size of. the signage would have to increase. He would like for the Village to abide by the original terms of the agreement and return the surplus property to First Midwest Bank. After further discussion, Trustee Rosenthal made a motion to adopt the ordinance returning the property to the bank. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None (0) AUTHORIZATION TO APPROVE CONTRACT The sidewalk under the pedestrian bridge and WITH MCDONOUGH ASSOCIATES RE the Metra tracks on Deerfield Road is Board of Trustees Meeting December 17, 2001 Page 4 of 6 DEERFIELD ROAD PEDESTRIAN narrow and uninviting. The Director of UNDERPASS STUDY Public Works and Engineering feels there is the potential to install a sidewalk behind the Metra bridge abutments, and Metra has indicated that the project is potentially viable. The Village's consulting engineer for the pedestrian bridge project, McDonough Associates, was asked to prepare a proposal for Preliminary Engineering Services for the Deerfield Road Pedestrian Underpass Study. Their total, estimated cost to complete the feasibility study is $22,000. Mrs. Little requests that the Board approve the contract with McDonough Associates in an amount not to exceed $22,000. In response to questioning from trustees, Mrs. Little indicated that she hopes the width of each of the two walkways could be a minimum of 8', but the site will have to be studied before a determination .can be made. She stated that if the McDonough Associates study indicates that the project is feasible, she will pursue a grant to cover the cost. Trustee Ragona made a motion to authorize a contract with McDonough Associates in an amount not to exceed $22,000. Trustee Kayne seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None (0) NEW BUSINESS ORDINANCE 0 -01 -48 APPROVING AN An ordinance approving a sales tax sharing AGREEMENT WITH WALGREEN NATIONAL agreement with Walgreen National Corporation. CORPORATION RE SALES TAX SHARING First Reading. Walgreens representative, Marge Kellen, explained that Walgreens approached the Village with the sales tax sharing concept, which would be beneficial to both parties. Under the agreement, Walgreen National Corporation would be the single order acceptance point for items purchased for all Walgreen stores in Illinois. A one percent sales tax on these items would be paid to Deerfield, which would rebate a portion of the revenue back to Walgreens. For the first six years of the contract, the Village's portion of the sales tax would be 25 %, and in subsequent years it would be 20 %. Since a number of contracts are pending, Ms. Kellen commented that it would be beneficial to pass the ordinance on First Reading. After further discussion, Trustee Ragona moved for a waiver of the rules to permit the ordinance to be adopted on First Reading. Trustee Swanson seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None (0) Trustee Ragona moved to adopt the ordinance. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None (0) oard of Trustees Meeting ecember 17, 2001 Page 5 of 6, ORDINANCE ANIENDING AND REVISING An ordinance amending and revising the 2001 - THE 2001 -02 ANNUAL BUDGET 02 Annual Budget. First Reading. The changes are as follows: ..Q Sewer Fund - a carryover of $65,000 for a relining project that was contemplated for last year but done this year, - and • Water Fund - an increase in appropriation for the capital construction of the water main and reservoir projects. $250,000 is to be used for engineering, and $4,2'00,000 is to be used for construction. ORDINANCE 0- 0.1 -49 AUTHORIZING An ordinance authorizing the issuance of not ISSUANCE OF NOT TO EXCEED to exceed $3,560,000 General Obligation $3, 560, 000. GENERAL OBLIGATION, Refunding Bonds, Series,. 2002. First REFUNDING' BONDS, SERIES 2002 Reading. The Village has the opportunity to refinance outstanding bonds ..from the 1993 issue, which are currently callable. At today's favorable interest rates, a sizeable savings is possible. Trustee Ragona moved for a waiver of the rules to permit the ordinance to be adopted on first Reading. Trustee Swanson seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None (0) 1 Trustee Seiden moved to adopt an ordinance authorizing the issuance of the bonds. Trustee Swanson seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None_.O. -- nTgrtTG.4 T nm . HOLIDAY DECORATIONS Trustee Seiden commented that the holiday, decorations around town seem especially nice this year. He is especially impressed with the decorations at Deerfield Square. Trustee Seiden further commented that he would like to see the fountain on the corner of Deerfield and Waukegan permanently lighted. He hopes that CRM Properties. will petition for such lighting and that the ARC will look favorably upon it. HOLIDAY CARD Trustee Kayne thanked the anonymous person who sent him a holiday card, adding that if that individual had signed his name, Trustee Kayne would have liked to thank him personally. MAIL BOX Trustee Swanson commented that there needs to v be a new mailbox somewhere -in the downtown to replace the one'tliat used to be at Lindemann's. Trustee Kayne added that it would also be nice to-have a pay telephone in the downtown. Board of Trustees Meeting December 17, 2001 Page 6 of 6 HOLIDAY GREETINGS This being the final Board meeting of 2001, Trustee Harris wished all Deerfield residents a wonderful holiday season and a happy 2002. HOLIDAY EVENTS Mr. Franz acknowledged the successful holiday events held at Deerfield Square and Deerfield Centre over the weekend. MEETING DATE Mr. Franz reported that because there are five Mondays in December, the next Board meeting.will be in three weeks, on January 7th ADJOURNMENT There being no further business to discuss, Trustee na made a motion to adjourn. Trustee Kayne seconded the motion. The mo ion p ssed unanimously. The meeting was adjourned at 8:35 P.M. ATTEST: 1 Clerk � � 4�14� sm 1, L -00. a - - Z Ir N Village N <<1,i ,