12/03/2001December 3, 2001
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Harris in the Council Chamber of the Village Hall on
Monday, December 3, 2001, at 7:33 P.M. The Clerk called the roll and announced
that the following were:
.Present: Steve Harris, Mayor
Jerry Kayne
Derek Ragona
Harriet Rosenthal
William Seiden
Vernon Swanson
Matthew Wylie
and that a quorum was present and in attendance. Also present were Village
Attorney Peter Coblentz and Village Manager Robert Franz.
PLEDGE OF ALLEGIANCE Girl Scouts from Troop 3264 from Walden
School and Troop 3054 from Wilmot School led
those in attendance in reciting the Pledge of Allegiance, then sang a song naming
all fifty of the states.
MINUTES Trustee.Ragona made a motion to approve the
minutes of the previous meeting. Trustee
Kayne seconded the motion. The motion passed unanimously.
BILLS AND PAYROLL. Trustee Ragona made a motion to approve the
Bills and Payroll. Trustee Kayne seconded
the motion. The motion passed by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
REPORT ON DEPARTMENTAL OBJECTIVES, Robert Fialkowski presented highlights from
FINANCE DEPARTMENT the Report on Departmental Objectives for the
Finance Department. Among these were:-
• Completed the annual budget, submitted it to the GFOA, and received the
Distinguished Budget Presentation Award;
• Completed the Comprehensive Annual Financial Report, submitted it to the GFOA,
and are waiting to learn if the Village will be awarded a Certificate for
Excellence in Financial Reporting;
• Implemented a second monthly Prelist of Bills;
• Developed a revised job description format;
• Began interviewing for two jobs that will become available when two current
Finance Department employees retire shortly;
• In the Police Pension area, implemented procedures for providing creditable
service transfers;
• Are reviewing the investment policy for the Police Pension Fund;
• Prepared the Tax Levy -and Abatement Ordinances, and had the Cook County Truth
in Taxation notice published.
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BOARDS AND COMMISSIONS Mayor Harris announced the appointment of Lou
Dauria to the Village Center Development
Commission. Trustee Ragona made a motion to approve the appointment. Trustee
Kayne seconded the motion. The motion passed unanimously.
PUBLIC HEARING RE REAL ESTATE TAX Mayor Harris opened the Public Hearing on the
LEVY FOR 2001 Real Estate Tax Levy for 2001. Mr. Franz
reported that proof of publication was
received, and the date of publication was November 22.
Mr. Fialkowski reported that the property tax
levied by the Village is approximately 6% of the total property tax bill that a
resident receives, and it represents about 11% of the total revenue that Village
receives. The gross levy, including the library, is $7,712,935. The total
amount of Debt Service abatements is $3,620,935, which reduces the Debt Service
levy to $319,000. The Police Pension Fund levy is reduced from the budget level
to $256,250, based on the results of an actuarial analysis for the Fund. The
total net levy, after abatements, is $3,973,250. The Village portion of the levy
is down 7.5 %, and the Library levy is up 2.8 %, for a net reduction from last year
of 4.06% or $168,245.
Trustee Rosenthal noted that the Village
portion of the levy has decreased each of the past ten years.
There being no other comments, Trustee
Rosenthal moved to close the public hearing. Trustee Swanson seconded the
motion. The motion passed unanimously.
CONSENT AGENDA
ORDINANCE 0 -01 -41 AMENDING SIGNAGE
PLAN TO ALLOW TWO WALL SIGNS,
INCLUDING A SIGN MODIFICATION TO
ALLOW THE SIGNS TO EXTEND ABOVE
THE ROOF DECK OF THE BUILDING,
111 PFINGSTEN
An ordinance approving an amendment to the
111 Pfingsten Road office building's sign
plan to allow the proposed wall signs for
Frost, Rottenberg and Rothblatt, including a
sign modification to allow the signs to
extend above the roof deck of the building.
Second Reading.
Trustee Ragona moved for passage of the
Consent Agenda and adoption of the ordinance. Trustee Kayne seconded the motion.
The motion passed by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
Board of Trustees Meeting
December 3, 2001
Page 2 of 6
PUBLIC COMMENT
At the request of Mayor Harris, Jesse Rotman,
Chairperson of Deerfield's
Cable and
Telecommunications Commission,
discussed the loss of internet
service on Saturday
by about 1500 Village residents
subscribing to AT &T's At Home.
Mr. Rotman
expects internet service to be
restored within 36 hours. AT &T
World Net will be
the new provider. The front portion of an individual's e -mail
address will stay
the same, but the portion after
the @ sign will change.
BOARDS AND COMMISSIONS Mayor Harris announced the appointment of Lou
Dauria to the Village Center Development
Commission. Trustee Ragona made a motion to approve the appointment. Trustee
Kayne seconded the motion. The motion passed unanimously.
PUBLIC HEARING RE REAL ESTATE TAX Mayor Harris opened the Public Hearing on the
LEVY FOR 2001 Real Estate Tax Levy for 2001. Mr. Franz
reported that proof of publication was
received, and the date of publication was November 22.
Mr. Fialkowski reported that the property tax
levied by the Village is approximately 6% of the total property tax bill that a
resident receives, and it represents about 11% of the total revenue that Village
receives. The gross levy, including the library, is $7,712,935. The total
amount of Debt Service abatements is $3,620,935, which reduces the Debt Service
levy to $319,000. The Police Pension Fund levy is reduced from the budget level
to $256,250, based on the results of an actuarial analysis for the Fund. The
total net levy, after abatements, is $3,973,250. The Village portion of the levy
is down 7.5 %, and the Library levy is up 2.8 %, for a net reduction from last year
of 4.06% or $168,245.
Trustee Rosenthal noted that the Village
portion of the levy has decreased each of the past ten years.
There being no other comments, Trustee
Rosenthal moved to close the public hearing. Trustee Swanson seconded the
motion. The motion passed unanimously.
CONSENT AGENDA
ORDINANCE 0 -01 -41 AMENDING SIGNAGE
PLAN TO ALLOW TWO WALL SIGNS,
INCLUDING A SIGN MODIFICATION TO
ALLOW THE SIGNS TO EXTEND ABOVE
THE ROOF DECK OF THE BUILDING,
111 PFINGSTEN
An ordinance approving an amendment to the
111 Pfingsten Road office building's sign
plan to allow the proposed wall signs for
Frost, Rottenberg and Rothblatt, including a
sign modification to allow the signs to
extend above the roof deck of the building.
Second Reading.
Trustee Ragona moved for passage of the
Consent Agenda and adoption of the ordinance. Trustee Kayne seconded the motion.
The motion passed by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
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Board of Trustees Meeting
December 3, 2001
Page 3 of 6
OLD BUSINESS
ORDINANCE 0 -01 -42 INCREASING An ordinance increasing the number of Class E
NUMBER OF CLASS E LIQUOR LICENSES liquor licenses from eighteen to nineteen at
FROM 18 TO 19, TRAX RESTAURANT the request of Trax Restaurant. Second
Reading.
Owner Jeff Aronson reported that Trax will
have a friendly atmosphere and will serve American "comfort food." The
restaurant will have a number of big screen TV's. They will open mid January.
Trustee Ragona made a motion to adopt the
ordinance. Trustee Rosenthal seconded the motion. The motion passed by the
following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
ORDINANCE RE REAL ESTATE PROPERTY
TAX LEVY FOR 2001
ORDINANCES RE 2001 TAX LEVY
LEVY ABATEMENTS
This will stand as a First Reading.
An ordinance levying Real Estate Property
Taxes for 2001. The total levy, including
Library, is $7,712,935. First Reading.
The three 2001 Tax Levy Abatements are:
(1) 1993 G.O. Bonds Issue - $1,064,910
(2) 1997 G.O. Bonds Issue - $ 485,650
(3) 1998 G.O. Bonds Issue - $2,070,375
NEW BUSINESS
ORDINANCE AUTHORIZING CONVEYANCE It has been determined that a portion of a
OF SURPLUS WAUKEGAN ROAD RIGHT- parcel of property previously deeded to the
OF -WAY TO FIRST MIDWEST BANK Village by First Midwest Bank for the purpose
of realigning, widening and improving
Waukegan Road and the southerly access drive into the Deerfield Village Center
development is no longer needed. The property, comprising approximately 700
square feet, is a small corner located near the Bank's exit to the traffic
signal. The bank would like to put a sign on the parcel. As the property is not
needed by the Village, and as the Village does not want private signage on public
property, Mrs. Little recommends passage of an ordinance authorizing conveyance
to that parcel back to First Midwest Bank.
Trustee Ragona suggested that instead of
returning the property to the bank, all or part of it might be used to provide
needed signage for the development. The pros and cons of the idea were discussed
for several minutes. Staff will look further into the matter, and Mr. Coblentz
will discuss it with the bank.
This will stand as a First Reading.
ANALYSIS AND AWARD OF BID FOR ONE Two bids were received for a new 2001 -2002
2001 -2002 FOUR WHEEL DRIVE SKID four wheel drive skid steer loader, also
STEER LOADER called a "bobcat." Mrs. Little recommends
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Board of Trustees Meeting
December 3, 2001
Page 4 of 6
awarding the bid to Atlas Bobcat, Inc. at the bid price of $12,910.33. In
response to a question from Trustee Ragona, Mrs. Little commented that the park
district has a number of attachments for the bobcat that the Village can borrow.
Additional attachments may be acquired later.
Trustee Rosenthal made a motion to award the
bid to Atlas Bobcat, Inc. at a cost not to exceed $12,910.33. Trustee Swanson
seconded the motion. The motion passed by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO REPLACE BEARING
ASSEMBLIES FOR SCREW PUMPS AT THE
WASTEWATER TREATMENT FACILITY
the screw.pumps. Lakeside Equipment
a cost not to exceed $14,000. They
Little recommends acceptance of the
As part of the continued preventative
maintenance program at.the Wastewater
Treatment Facility, $18,000 has been budgeted
for the replacement of bearing assemblies for
submitted a proposal to complete the work at
are the only source for these parts. Mrs.
Lakeside Equipment proposal.
Trustee Ragona moved to authorize the
purchase from Lakeside Equipment at a cost not to exceed $14,000. Trustee Kayne
seconded the motion. The motion passed by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO REPLACE TRANSFER As part of the continued preventative
SWITCH ON THE WASTEWATER TREATMENT maintenance program at the Wastewater
FACILITY EMERGENCY GENERATOR Treatment Facility, $15,000 has been budgeted
for the replacement of the transfer switch on
the emergency generator. The project also includes replacement of the 800 amp
circuit breaker. Two bids were received. Mrs. Little recommends acceptance of
the low bid of Jamerson & Bauwens Electrical Contractors in an amount not to
exceed $7,671.
Trustee Seiden so moved.. Trustee Ragona
seconded the motion. The motion passed by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO REBUILD ONE As part of the continued preventative
GRINDER AT THE WASTEWATER maintenance program at the Wastewater
TREATMENT FACILITY Treatment Facility, $18,000 was budgeted to
rebuild two grinders. Peterson and Matz,
Inc. submitted a quote to rebuild.the grinders at a cost of $12,006 for Grinder
CMD 2400 and $13,425 for Grinder CMD 3200. Since the total cost of $25,431 is
over budget, Mrs. Little recommends acceptance of the Peterson and Matz, Inc.
quote for Grinder CMD 2400 only in the amount of $12,006.
Trustee Rosenthal wondered if the money saved
on the transfer switch could be put toward the purchase of the second grinder.
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Board of Trustees Meeting
December 3, 2001
Page 5 of 6
After questioning Mrs. Little on the
importance of replacing the second grinder at this time, Trustee Seiden
recommended going over budget and replacing the second grinder as well. Other
trustees agreed.
Trustee Seiden made a motion to accept the
quote of Peterson and Matz, Inc. to replace both grinders at a total cost not to
exceed $25,431. Trustee Ragona seconded the motion. The motion passed by the
following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO REPLACE SLUDGE As part of the continued preventative
BED VALVES AT THE WASTEWATER maintenance program at the Wastewater
TREATMENT FACILITY Treatment Facility, $15,000 was budgeted to
installed in 1975.
acceptance of the
replace 34 sludge bed valves originally
Three quotes were obtained. Mrs. Little recommends
low bid of Littman Industries, Inc. in the amount of $13,376.
Trustee Ragona moved to accept the bid of
Littman Industries, Inc. in an amount not to exceed $13,376. Trustee Wylie
seconded the motion. The motion passed by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
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PARKING DISCUSSION Trustee Seiden commented that the parking
shortage at the two new downtown developments
is caused in part by the fact that both developers have set aside parking spaces
for use by certain tenants only. He would like to avoid this situation in any
future developments. Trustees spent several minutes discussing parking problems
at the two developments and some possible ways to improve the situation. Staff
will study the situation and see what can be done.
MORE NOTICE NEEDED Trustee Ragona commented that the notice for
tonight's Committee of the Whole meeting was
not sent out until Friday. For planning purposes, he would like to have more
notice in the future.
TRUSTEE IN THE TOWN, ETC. Trustee Kayne reported that he and Trustee
Rosenthal participated in a Trustee In The
Town last Saturday. On Saturday night he participated in a ceremony for the
Deerfield High School hockey team.
SEASONAL EVENTS Mr. Franz announced that this year's Holiday
In The Plaza will take place Friday, December
14th at Deerfield Square from 4:00 P.M. until 8:00 P.M. On December 15th, from
9:00 A.M. until noon, activities for youth will be held at Deerfield Centre, in
the former Sopraffina's Restaurant. The Jolly Holly Trolley will be operating in
the village center for the next three Saturdays from 10:00 A.M. until 3:00 P.M.
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Board of Trustees Meeting
December 3, 2001
Page 6 of 6
YARD WASTE PICKUP
COMMITTEE OF THE WHOLE
Committee of the Whole meeting.
It is open to the public. '
Mr. Franz reported that the last yard waste
pick ups for the year will be December 10 -11.
Mr. Franz reported that after tonight's
Board of Trustees meeting, there will be a
Legal notice has been provided for that meeting.
PUBLIC COMMENT Resident John Canchester commented that
it does not seem fair to him that the
Veteran's Exemption on the real estate tax bill does not take place until a
person has been a resident for a full year. In his case, because of the
particular time of year he moved into the Village, the wait was almost two years.
Staff agreed to pass Mr. Canchester's comments along to West Deerfield Township.
D n.Tr)TTAUMrTTT
meeting. Trustee Kayne se
meeting was adjourned at E
ATTEST:
There being no further business to discuss,
Trustee Ragona made a motion to adjourn the
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