10/15/2001October 15, 2001
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Harris in the Council Chamber of the Village Hall on-
Monday; October 15, 2001, at 7:30 P.M. The Clerk called the roll and announced
that the following were:
Present: Steve Harris, Mayor
Jerry Kayne
Derek Ragona
Harriet Rosenthal
William Seiden
Vernon Swanson
Matthew Wylie
and that a quorum was present and in attendance. Also present were Village
Attorney Peter Coblentz and Village Manager Robert Franz.
PLEDGE OF ALLEGIANCE Mayor Harris asked for a motion to make the
Pledge of Allegiance a regular feature of the
Board of Trustees meetings. Trustee Swanson so moved. Trustee Rosenthal
seconded the motion. The motion passed unanimously.
Five representatives of the American Legion -
were in attendance to lead the Mayor, Board members and audience in the Pledge.
APPROVAL OF MINUTES
Trustee
Ragona made a motion to
approve the
Trustee Kayne seconded
minutes
the motion. The motion
of the October 1st Board
passed unanimously.
meeting.
Trustee
Ragona made a motion to
approve the
minutes of the October
8th Committee of the
Whole meeting. Trustee
Kayne seconded
the motion. The motion
passed unanimously.
BILLS AND PAYROLL Trustee Ragona made a motion to approve the
Bills and Payroll. Trustee Kayne seconded
the motion. The motion passed by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
TREASURER'S REPORT Bob Fialkowski presented highlights from the
September Treasurer's Report. Sales tax
received in September (June 2001 sales) is up 11.8% over last September (June
2000 sales). Sales tax collected so far this fiscal year is $1,223,636. Hotel
tax is down 3.7% from the same time period last year. As of September 30, 2001,
100% of cash was invested at an average interest rate of 4.99 %, compared to an
average rate of 2.86% for the 90 -day Treasury Bill.
PROCLAMATION -RED RIBBON WEEK Mayor Harris read a proclamation designating
October 20 -28, 2001, as Red Ribbon Week in
Deerfield, and he urged all citizens to participate in the community's drug and
violence prevention activities.
Trustee Rosenthal made a motion to adopt the
proclamation. Trustee Swanson seconded the motion. The motion passed
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unanimously. Two representatives of the Deerfield Family Partnership were in
attendance to accept the proclamation.
PUBLIC COMMENT Ken Werner commended the Mayor and Board
for their decision to make the Pledge of
Allegiance a regular part of the Board meetings. He thanked everyone who came to
the October 8th meeting to express an opinion on the issue and asked that
residents and officials continue to work together for the betterment of the
Village.
Melissa Bigg commended Mayor Harris for the
position he took at the October 8th meeting on keeping the.Coromandel access road
closed and for his insights on how to improve the process for future developers.
REPORT AND RECOMMENDATION OF THE
BZA RE REQUEST FOR RELIEF OF
SEPARATION ENCROACHMENT BETWEEN
PRIMARY AND DETACHED STRUCTURE FOR
A BAY WINDOW, SCOTT HARVEY, 911
WESTCLIFF AVENUE
detached structure separation. The
the requested variation.
REPORTS
The Board of Zoning Appeals held a public
hearing on September 25th to consider the
request.of Mr. and Mrs. Scott Harvey for a
variation for their property at 911 Westcliff
Avenue. The variation would permit the
construction of a bay window that would
encroach 3'4" into the minimum 10' principal/
Board of Zoning Appeals voted 5 -0 to approve
Trustee Rosenthal made a motion to accept the
Report and Recommendation of the BZA and to direct preparation of an ordinance.
Trustee Ragona seconded the motion. The motion passed unanimously.
REPORT AND RECOMMENDATION OF PLAN
The Plan Commission held a public hearing on
COMMISSION RE REQUEST FOR RESUB-
October 4th. It is their recommendation that
DIVISION OF PROPERTY TO MOVE AN
the request of Howard and Laura Lieberman for
EXISTING LOT LINE BETWEEN 149
a preliminary plat of resubdivision at 149
ASPEN WAY AND 140 KENMORE AVENUE
Aspen Way and 140 Kenmore Avenue, and the
AND APPROVAL OF PRELIMINARY PLAT
vacation of an existing rear building line at
OF SUBDIVISION, HOWARD AND LAURA
149 Aspen Way be approved. The vote was 5 -0.
LIEBERMAN
Trustee Kayne made a motion to accept the
Report and Recommendation of the Plan
Commission. Trustee Ragona seconded
the motion. The motion passed unanimously.
REPORT AND RECOMMENDATION OF PLAN
The Plan Commission has reviewed the Final
COMMISSION RE REQUEST FOR APPROVAL Development Plan for Deerbrook Mall and finds
OF FINAL DEVELOPMENT PLAN FOR
it to be in substantial conformance with the
DEERBROOK SHOPPING CENTER
Preliminary Development Plan approved earlier
by the Board. The Plan Commission believes
the changes from the Preliminary
Development Plan to the Final Development Plan
are appropriate. The Commission
believes the project is well planned and will
not have an adverse impact on the
surrounding properties. They believe the
redevelopment of Deerbrook Mall will
greatly enhance the property and be an asset
to the community. Accordingly it
is their recommendation that the Final
Development Plan for the redevelopment of Deerbrook Mall be approved. The motion
passed 4 -0, with one member recused.
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Trustee Rosenthal made a motion to accept the
Report and Recommendation of the Plan Commission and to direct preparation of an
ordinance approving a Development Agreement. Trustee Ragona seconded the motion.
At the request of Trustee Swanson, traffic
engineer Tim Doran showed a drawing of the mall and explained the ingress and
egress that is proposed for each access drive.
After further discussion the motion passed by
the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a workshop meeting
COMMISSION RE REQUEST FOR APPROVAL on October 4th. It is their recommendation
OF THE FINAL DEVELOPMENT PLAN FOR that Carr America's request for a Final
BUILDING #7 AT PARKWAY NORTH Development Plan to permit construction of a
240,739 square foot office building known as
Parkway North Seven be approved. The motion passed 4 -0.
Trustee Ragona made a motion to accept the
Report and Recommendation of the Plan Commission and to direct preparation of an
ordinance. Trustee Swanson seconded the motion. The motion passed by the
following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
CONSENT AGENDA
ORDINANCE 0 -01 -34 APPROVING TEXT An ordinance approving a 14 square foot wall
AMENDMENT TO ALLOW A WALL SIGN FOR sign for the Christian Beginnings Pre - School
CHRISTIAN BEGINNINGS PRE - SCHOOL AND and Child Care Facility at the Presbyterian
CHILD CARE FACILITY, PRESBYTERIAN Church located at 824 Waukegan Road. Second
CHURCH, 824 WAUKEGAN ROAD Reading.
Trustee Ragona moved for adoption of the
ordinance. Trustee Swanson seconded the motion. The motion passed by the
following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
OLD BUSINESS
ORDINANCE AUTHORIZING EXECUTION OF At the request of the petitioner, these two
ANNEXATION AGREEMENT AND ORDINANCE agenda ideas will held over until the next
ANNEXING PROPERTY, 1424 CAROL LANE, meeting.
BOTH SECOND READINGS
RESOLUTION R -01 -09 AUTHORIZING A resolution authorizing Mayor Harris to sign
MAYOR TO SIGN AGREEMENT RE VILLAGE an agreement re Village participation in
PARTICIPATION IN SWALCO'S GREEN SWALCO's Green Zone Commercial Recycling
ZONE COMMERCIAL RECYCLING PROGRAM program. Participation would be for two
years, with the Village contributing $20,000
the first year.
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Trustee Swanson made a motion to approve the
resolution. Trustee Rosenthal seconded the motion.
Trustee Seiden commented that he is in favor
of the program and of the proposed resolution but, if the amount being requested
were greater, he would be less inclined to vote for it. Trustee Kayne commented
that while he too is in favor of recycling, he feels Deerfield could put the
money to better use, while encouraging businesses to accept the cost of recycling— _
as a cost of doing business.
After further discussion, the motion passed
by the following vote:
AYES: Ragona, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: Kayne (1)
NEW BUSINESS
AUTHORIZATION TO APPROVE Mr. Coblentz explained that BFI Waste Systems
SETTLEMENT AGREEMENT RE BFI WASTE has brought suit against Deerfield and 36
SYSTEMS LANDFILL CASE other entities in the Chicago area which were
its customers and, as such, contributed
refuse to the Elgin landfill, which is now on the EPA Superfund List. BFI Waste
Systems is required to clean up the Elgin landfill at a cost of about $•7,000,000.
Mr. Coblentz explained that the Village can settle the case for $20,000. So far
about half of the 36 entities have indicated they will agree to the settlement.
Mr. Coblentz recommends that the Village settle the case, as the cost of
defending the claim would most likely exceed the $20,000 settlement, and these
dollars would be better spent on environmental remediation and on protecting the
Village from further claims.
After discussion Trustee Rosenthal made'a
motion to approve the settlement agreement. Trustee Swanson seconded the motion.
The motion passed by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
AUTHORIZATION FOR VILLAGE TO Mr. Fialkowski is seeking..authorization to
PARTICIPATE IN THE ILLINOIS invest some of the Village's funds in the
METROPOLITAN INVESTMENT FUND (IMET) Illinois Metropolitan Investment Fund (IMET).
IMET is a one to three year investment fund
established by Chicago area local councils of government and controlled by
representatives of local government. The purpose is to have a managed portfolio
of short -term investments in which local governments can invest funds that will
not be immediately needed. The investment restrictions of IMET should result in
performance in excess of the 90 day Treasury bill rate in a professionally
managed fund with a lower than market cost. Over 100 municipalities are
currently participating in IMET, with funds totaling over $150,000,000.
Mayor Harris and the trustees expressed
concern regarding whether the rewards derived from IMET would be worth the risk.
They asked Mr. Fialkowski to provide the Board with a risk vs. reward analysis
and information regarding the percentage of investible funds rolled over every
month or 90 -days by. the Village, as well as the percentage of funds being
recommended for investment in IMET. In addition they asked Mr. Fialkowski to
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compare and contrast IMET with other investment vehicles available to the
Village.
Trustee Seiden moved to table this agenda
item until the next meeting. Trustee Ragona seconded the motion. The motion
passed unanimously.
nTRrTTSSThN
SECURITY ISSUES Trustee Kayne asked Chief Sliozis for an
update on any security related issues. Chief
Sliozis reported that the Police Department has received a number of calls from
people who have received a suspicious item in the mail, heard the sonic booms
over the weekend, or seen something out of the ordinary. People should not
hesitate to call. Most of these things can be easily explained. If not, the
department investigates. Mr. Franz added that attempts are being made locally,
regionally, statewide.and federally to come up with the best methods for dealing
with the types of problems now being faced.
RAIN EVENT Barbara Little reported on the significant
storm which took place on Saturday, October
13th. 3.85" of rain fell in a twelve hour period. In the past week, 4.85" of
rain has fallen. The soil is saturated, which caused some flooding. The
situation was aggravated by the fact that many stormwater inlets were covered
with leaves. The Bannockburn Reservoir, Reservoir 29A at Lake Cook and
Pfingsten, and the reservoir by Northbrook Court were all substantially filled.
Twelve locations in the Village had ponding in the street, but there were no
accidents as a result of flooding. The department received 67 calls regarding
sewer backups. Mr. Franz added that any household items ruined by the flooding
may be placed at the curb for pick up by Onyx. There will be no extra charge for
this service.
LEAF PICK UP.
schedule can be found in the most r
equipment for picking up leaves has
should not be placed in the street.
frontage, l' to 5' from the curb.
Barbara Little reminded residents that the
leaf pick up program begins next week. The
ecent D- Tales. Mrs. Little commented that the
changed. With the new equipment, leaves
They should be put along the property
FARMERS' MARKET Mr. Franz acknowledged Joan and Brian Reid,
Tom and Pat Jester and Julie Sherman for
their efforts in making this year another successful one for the Farmers Market.
MEETING DATE Mr. Franz noted that since there are five
Mondays in October, the next Board meeting
will be in three weeks, on November 5th.
EXECUTIVE SESSI_O_N_ Mayor Harris asked for a motion to go into
Executive Session to discuss litigation.
Trustee Kayne so moved. Trustee Seiden seconded the motion. The motion passed
by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
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ADJOURNMENT There being no further business to discuss,
Trustee Kayne made a motion to adjourn the
meeting. Trustee Rosenthal seconded the motion� e motion passed unanimously.
The meeting was adjourned at 8:40 P.M.
ATTEST:
1
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Village Clerk
C