06/18/2001June 18, 2001
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Harris in the Council Chamber of the Village Hall on
Monday, June 18, 2001, at 8:00 P.M. The Clerk called the roll and announced that
the following were:
Present: Steven Harris, Mayor
Jerry Kayne
Derek Ragona
Harriet Rosenthal
William Seiden
Vernon Swanson
and that a quorum was present and in attendance. Also present were Attorney
Peter Coblentz and Village Manager Robert Franz.
APPROVAL OF MINUTES Trustee Ragona made a motion to approve the
minutes of the previous meeting. Trustee
Kayne seconded the motion. The motion passed unanimously.
BILLS AND PAYROLL Trustee.Ragona made a motion to approve the
Bills and Payroll. Trustee Kayne seconded
the motion. The motion passed by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson (5)
NAYS: None (0)
PRESENTATION TO JOANNE LESLIE Mayor Harris presented a plaque to Joanne
Leslie in recognition of her sixteen years of
service to the Village as a member of the Village Center Development Commission.
Mrs. Leslie, who also served on the Streetscape Design Task Force and the South
Commons Redevelopment Task Force, is moving to Highland Park.
PRESENTATION OF 25 YEAR EMPLOYEE Mayor Harris presented a gold watch to police
SERVICE AWARD officer William.Ennis in recognition of his
25 years of service to the Village.
APPOINTMENT OF VILLAGE TREASURER Mr. Franz introduced Robert Fialkowski who
begins working for the Village on June 25eh
Mr. Fialkowski will replace Finance Director George Valentine, who is retiring
after 28 years in that position. Mr. Fialkowski, who has a Masters Degree from
Roosevelt University, has been Director of Finance with the Village of Wheeling
since 1984. Mr. Fialkowski briefly commented that he is looking forward to
working for the Village.
Mr. Franz commented that the Finance Director
also serves as Village Treasurer. The Village President must make that
appointment with Board approval. Mayor Harris so moved. Trustee Rosenthal
seconded the motion. The motion passed unanimously.
As this is Mr. Valentine's final Board
meeting before his retirement, Mr. Franz summarized some of his accomplishments
and presented him with'a commemorative clock. Mr. Franz also presented Mr.
Valentine with a copy of the 2001 -2002 budget, which contains a picture of Mr.
Valentine on the cover. Mr. Valentine commented that he has enjoyed working for
the Village. The job has been challenging and worthwhile, and he has worked with
an excellent staff and supportive Board.
PUBLIC COMMENT Norton Wasserman, 412 Kelburn, was in
attendance to express his support for Jesse
Rotman, Mayor Harris' choice for Village trustee, a position left vacant when
Mayor Harris was elected in April. Mr. Wasserman offered his interpretation of
the Advise and Consent concept, in which only the Mayor may nominate a candidate,
while the role of trustees is to accept or reject that selection, based solely on
the merits of the candidate.
Dick Meenahan, 430 Birchwood, President of
the Deerfield Senior Council, was in attendance to ask the Village to support,
both in concept and financially, the park district's selection of the northwest
portion of Brickyards Park as the location for the Patty Turner Senior Center.
Matthew Wylie, one of the nine finalists for
the open trustee position, followed by Lou Dauria, a Caucus member for.the last.
election, expressed support for Jesse Rotman's candidacy.
APPOINTMENT OF VILLAGE TRUSTEE Mayor Harris explained the process that he
and the Search Committee (Mayor Harris,
Trustee Rosenthal and Trustee Seiden) went through in their quest for the best
person to fill the trustee position. Twenty -five individuals applied, of which
nine were interviewed.
Mayor Harris nominated Jesse Rotman who, he
feels, is the most qualified person to fill the trustee position. Mr. Rotman has
volunteered his time to the Village for fifteen-years, most of which time he has
served as Chairman of the Cable and Telecommunications Commission. Mayor Harris
listed some of Mr. Rotman's achievements during that time. Mayor Harris then
expressed his feeling that Mr. Rotman, having been appointed by and having served
under the previous administration, would serve as a bridge between the previous
Board and the current Board.
Mayor Harris asked for comments from the
trustees. Trustee Kayne expressed admiration not only for Mr. Rotman's past
accomplishments but also for his exuberance to do good for the Village, and he
supports his candidacy. Trustee Seiden commented that all nine candidates
interviewed were good ones, and he could have supported any,of..them. He
supports, and feels the rest of the Board should support, Mayor Harris' choice of
Jesse Rotman.
Attorney Coblentz commented that in this
instance the Mayor is to be included in the vote.
Rotman's appointment as trustee.
was as follows:
Mayor Harris: Aye
Trustee Kayne: Aye
Trustee Ragona: Nay
Trustee Kayne made a motion to confirm Jesse
Trustee Seiden seconded the motion. The vote
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Trustee Rosenthal: Trustee Rosenthal commented that she is dismayed over
tonight's nomination for many reasons, among them that Executive Session
matters have.been discussed outside of Executive Session, that a "political
circus" has ensued since Mayor Harris' nomination of Mr. Rotman for trustee,
and that the choice for trustee should have been agreed upon in Executive
Session before being brought to a public vote. She feels it is unconscionable
to expose a resident to a public vote that did not pass in Executive Session.
Trustee Rosenthal commented that having the vote tonight was unnecessary and
is uncomfortable. But in spite of veiled threats and intimidation,, she feels
it is her responsibility to select the most qualified person for the job, and
she awaits additional nominations from among the nine finalists. Her vote on
Mr. Rotman's candidacy is Nay.
Trustee Seiden: Aye
Trustee Swanson: Trustee Swanson commented that examination by the entire Board
is the best way to select a trustee, as was the case when he was first
selected as trustee to finish the term of a deceased. Board member. In
subsequent elections he was intensely interviewed by the Caucus before
receiving its nomination. Trustee Swanson commented that each vote he makes
is based on its being in the best interest of the Village and is not issue or
agenda driven. That will be the case in this instance as well. Trustee
Swanson's vote is Nay.
REPORT AND RECOMMENDATION OF PLAN
COMMISSION RE REQUEST FOR FINDING
OF SUBSTANTIAL CONFORMANCE FOR
WALL SIGN - STONEY RIVER LEGENDARY
STEAK HOUSE, DEERFIELD SQUARE,
(HELD OVER FROM 6/4/01)
The vote being tied at 3 -3, the motion failed.
REPORTS
It is the recommendation of the Plan
Commission that the request of Stoney River
Legendary Steak House for a finding of
substantial conformance to permit a change to
the sign plan to allow an increase in the
size of the words "Legendary Steaks" be
approved. The motion passed 5 -0.
Edward Ennis, Managing Partner of Stoney
River, explained that they would like to increase the size of the words
"Legendary Steaks" by 3" and also add backlighting. The words currently cannot
be read -at night.
Trustee Rosenthal made a motion to accept the
Report and Recommendation of the Plan Commission. Trustee Swanson seconded the
motion. The motion passed by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson (5)
NAYS: None (0)
CONSENT AGENDA
ORDINANCE 0 -01 -23 AMENDING ZONING An ordinance amending the Zoning Ordinance to
ORDINANCE RE PROVISIONS FOR provide for the posting of signage on
TEMPORARY SIGNAGE FOR PROPERTY property which is the subject of a public
WHICH IS THE SUBJECT OF A PUBLIC hearing. Second Reading.
HEARING
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ORDINANCE 0 -01 -24 VACATING A
PORTION OF ROBERT YORK AVENUE,
DEERFIELD SQUARE
An ordinance approving the Final Plat of
Subdivision and the Plat of Vacation for
Deerfield Square, including the vacation of
part of Robert York Avenue. Second Reading.
RESOLUTION R -01 -06 RE FOURTH OF A resolution agreeing that the Village will
JULY PARADE assume full responsibility for the direction,
protection, and regulation of traffic on
State Route 43 in Deerfield during the hours the detour for the Fourth of July
parade is in effect, and will assume responsibility for all liabilities for
damages of any kind occasioned by the closing of said State Route for which the
State would otherwise be liable.
Trustee Swanson made a motion for passage of
the Consent Agenda and adoption of the ordinances and resolution. Trustee Seiden
seconded the motion. The motion passed by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson (5)
NAYS: None (0)
OLD BUSINESS
DISCUSSION RE USER RATES FOR At the June 4th meeting the Board authorized
MULTI - FAMILY SCAVENGER SERVICE the Village Attorney to draft an addendum to
the current scavenger contract to include
condominiums as part of the regular service. Since that time, staff has been in
contact with Deerfield's condominium associations, and Coromandel has already
expressed its approval. Onyx would be paid $5.70 per month per unit for twice a
week pick up. Of this the tenant would pay $1.95 and the remaining $3.75 would
be paid from the Village's portion of the property tax. It has not yet been
determined if it would be mandatory for condominiums to take part in the service;
however, staff feels that this is a good economic opportunity which the condo
associations will want to take part in as their current contracts expire.
Trustee Seiden commented that he:isn't
concerned about mandatory participation, but he feels that once a condo
association does opt .in, it should be required to stay in. Mr. Franz responded
that this language will be part of the language of the contract.
Albert Summers, 841 Fountainview, inquired if
his complex is to be included in the proposed service. Mr. Franz responded that
The Fountains is a townhouse complex, not condominiums, and would not be a part
of this contract. Single family style curbside service has been offered to The
Fountains in the past, but they have opted for a private scavenger. If they want
at some point to take part in the regular Village service, they.may do so.
After further discussion, Trustee Rosenthal
made a motion to direct preparation of an ordinance. Trustee Seiden seconded the
motion. The motion passed by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson (5)
NAYS: None (0)
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NEW BUSINESS
ANALYSIS AND AWARD OF BID FOR TWO Five bids were received for two new 4 -wheel
NEW 4 -WHEEL DRIVE TRUCKS WITH drive one ton trucks with pickup bodies. The
PICKUP BODIES package also includes 8' plows. Two one ton
trucks with their plows will be traded in.
Mrs. Little recommends the bid be awarded to low bidder Hoskins Chevrolet for a
net cost of $33,230.
Trustee Rosenthal moved to award the bid to
Hoskins Chevrolet for a net cost not to exceed $33,230. Trustee Kayne seconded
the motion. The motion passed by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson (5)
NAYS: None (0)
AUTHORIZATION TO AWARD CONTRACT TO Staff has requested a cost proposal from
AUTOMATIC CONTROL SERVICES FOR Automatic Control Services to assemble,
PUMP MODIFICATIONS AT THE RICHFIELD install and program equipment and controls
PUMPING STATION for necessary pump modifications at the
Richfield Pumping Station. This firm has
been involved in new construction as well as upgrades to the Village water system
for many years. They are very reliable, and their equipment and systems are
competitively priced. For these reasons no other proposals were sought, and Mrs.
Little is asking that the requirement to go out for competitive bids be waived.
Mrs. Little recommends acceptance of the proposal of Automatic Control Services
to complete and warranty the pump and control modifications for the sum of
$36,725.
Trustee Swanson made a motion to dispense
with competitive bidding and accept the proposal of Automatic Control Services in
an amount not to exceed $36,725. Trustee Ragona seconded the motion. After
discussion,,the motion passed by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson (5)
NAYS: None (0)•
AUTHORIZATION TO AWARD CONTRACT TO The existing telemetry panel at the Hawthorne
AUTOMATIC CONTROL SERVICES FOR Reservoir pump station is over 20 years old.
TELEMETRY PANEL REPLACEMENT AT Replacement of this panel is part of the
HAWTHORNE PUMPING STATION Village wide upgrading of controls at all
water facilities. Staff requested a proposal
from Automatic Control Services to upgrade the telemetry system at the reservoir.
The firm as been providing quality design, installation and repair services to
the Village for 30 years, and staff feels it is important to retain continuity,
especially with the water system controls. Automatic Control Services has
submitted a proposal to complete the installation, start -up service and computer
configuration with one -year warranty for $11,000. Mrs. Little asks that the
requirement for competitive bids be waived, and she recommends awarding the
contract to Automatic Control Services in the amount of $11,000.
After discussion, Trustee Ragona made a
motion to dispense with competitive bidding and award the contract to Automatic
Control Services for an amount not to exceed $11,000. Trustee Kayne seconded the
motion. The motion passed by the following vote:
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AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson (5)
NAYS: None (0)
AUTHORIZATION TO DISPOSE OF
SURPLUS PROPERTY
as follows:
On June 15th, sealed bids for the sale of
surplus police vehicles were opened. Chief
Sliozis recommends that the bids be awarded
• 1995 Chevrolet Lumina (Green) VIN #2G1WL52MXS9320586 to.-Juan Mazarieggs in the
amount of $5,529.00,
• 1991 Chevrolet Caprice (Blue).VIN #2G1WL52M3S9319098 to Joe Murphy in the
amount of $1,184.00,
• 1995 Dodge Caravan (Blue) VIN #2B4GH2532SR266552 to Rocco DiMatteo in the
amount of $4,500.
Chief Sliozis reported that no bids meeting
the requirements as published in the legal notice were received for a second 1995
Chevrolet Lumina (Blue) and it will be put out for bid at a later date.
Trustee Ragona made a motion to authorize the
sale of the three vehicles to the individuals and in the amounts shown above.
Trustee Kayne seconded the motion. The motion passed by the following.vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson (5)
NAYS: None (0)
DISCUSSION
FARMERS MARKET Trustee Seiden reminded residents that this
Saturday is the first of this year's farmers
markets. Trustee in the Town, featuring Trustees Rosenthal and Kayne, will take
place at the market.
HAZARDOUS WASTE PICK UP Trustee Ragona reminded viewers that SWALCO
will sponsor a chemical waste pick up this
Saturday at Deerfield High School from 8:00 A.M -3:00 P.M.
DEFIBRILLATOR SAVES LIFE Chief Sliozis briefly relayed the story of
how a teenaged boy's life was saved last week
by Deerfield police officer Geoff Reuther using the defibrillator from the
officer's patrol car. Chief Sliozis will recommend Officer Reuther for a
Department Commendation.
RESOLUTION R -01 -07 DESIGNATING Due to the retirement of Finance Director
NEW BANK SIGNATORIES George Valentine, the Village needs to change
change in signatories,
resolution.
naming new signatories.
by the following vote:
signatories for its Bank One accounts. The
which will take effect on June 29, 2001, requires a
Trustee Rosenthal moved to adopt a resolution
Trustee Ragona seconded the motion. The motion passed
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson (5)
NAYS: None (0)
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POLICE DEPARTMENT IMPROVEMENTS Mr. Franz reported that tomorrow there will
be a.pre- construction meeting regarding
upcoming improvements, both internal and external, to the Police Department
portion of the Village Hall. There will be an access road in the front yard for
a number of months. Mr. Franz apologized for any inconvenience that the
construction work may cause.
POSSIBLE CHANGE IN MEETING TIME Consideration is being given to changing the
starting time of the Board meetings from 8:00
P.M. to 7:30 P.M. Anyone wishing to offer input on this possible change should
contact the Village Manager.
WAUKEGAN ROAD CONSTRUCTION In response to a question from Trustee
Ragona, Mrs. Little discussed the resurfacing
project taking place on Waukegan Road between Route 22 and the high school. Mr.
Franz added that neither that project nor the North Avenue traffic signal is
expected to begin before July 4th. The fireworks will take place at the high
school, as usual, although construction work on the high school improvements will
make getting around more difficult.
ADJOURNMENT There berg further business to discuss,'
Trustee -,R�o .e ade a motion to adjourn
the meeting. Trustee Ragona seconded�t— mo ion motion passed unanimously.
The meeting was adjourned aty9 2� M.
ATTEST:
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