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06/04/2001June 4, 2001 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Harris in the Council Chamber of the Village Hall on Monday, June 4, 2001, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Steven Harris, Mayor Jerry Kayne Derek Ragona Harriet Rosenthal William Seiden Vernon Swanson and that a quorum was present and in attendance. Also present were Attorney Peter Coblentz and Village Manager Robert Franz. APPROVAL OF MINUTES Trustee Rosenthal commented that on page 2, in the section regarding Deerfield Square, a date is shown incorrectly. It should be December 4th., 2000. Mayor Harris commented that on page 2, in the section regarding temporary signage for public hearings, he would like for the words "and discarded" to be removed from the sentence "After the public hearing, the signs are to be removed and discarded." He would like for the signs to be reused if they are reusable. Mrs. Houpt commented that this may require changes in the sign materials. Mayor Harris also noted that the date of the public hearing is to appear on the signs. Mayor Harris commented that on page 4, in' the section regarding the 2001 street rehabilitation program, he would like the second sentence in the second paragraph to be reworded to say, "One resident indicated that `Briarwood' would be willing to give a strip of private property `it owns' in an effort to widen the sidewalk." Trustee Seiden made a motion to approve the minutes as amended. Trustee Ragona seconded the motion. The motion passed unanimously. PUBLIC COMMENT Melissa Bigg was in attendance to discuss underground parking at Deerfield Square, specifically the 100 fee based spots below the office building. Since most of those spots are unused, she wondered if they might be made available for use by the elderly or handicapped patients of physicians in the building. Mr. Franz responded that having fee based parking was the developer's choice, and the Village probably doesn't have the legal authority to make any changes. Trustee Rosenthal commented that perhaps the doctors could rent some extra spaces for use by their patients. Trustee Seiden suggested that the spaces could be used for free parking until such time as they are rented. Staff will look into the matter. REPORTS REPORT FROM STAFF RE USER RATES At the direction of the Board, staff has been FOR MULTI - FAMILY SCAVENGER SERVICE looking into the cost of providing refuse collection to multi - family housing units. Mr. Franz explained that these units, which use large communal containers rather than enjoying individual pick up, are not currently covered by the Village's 'refuse contract, but they could be added as their existing contracts expire. Rental complexes would not be included. Units would be picked up twice a week, and billing would be monthly, one bill for the entire complex. There are approximately 550 of these units in Deerfield, and Onyx has agreed to a pick up price of $5.25 per unit. Adding to this an administrative fee of $.45 brings the total cost for collection to $5.70. The Finance Director is recommending that the Village subsidize $3.75.of the cost, leaving a co- payment of $1.95 for the unit owner. Homeowners Associations will be contacted.regarding the proposal, and it will be on the agenda of the next Board meeting for final action. REPORT AND RECOMMENDATION OF PLAN COMMISSION REGARDING REQUEST FOR FINDING OF SUBSTANTIAL CONFORMANCE FOR WALL SIGNAGE - STONEY RIVER LEGENDARY STEAK HOUSE (DEERFIELD SQUARE As the petitioner was not present, Trustee Ragona made a motion to hold this agenda item over until the next meeting. Trustee Swanson seconded the motion. The motion passed unanimously. CONSENT AGENDA ORDINANCE AMENDING ZONING ORDINANCE An ordinance amending the Zoning Ordinance to RE PROVISIONS FOR TEMPORARY SIGNAGE provide for the posting of signage on FOR PROPERTY WHICH IS THE SUBJECT property which is the subject of a public OF A PUBLIC HEARING hearing. First Reading. ORDINANCE VACATING A PORTION OF An ordinance approving the Final Plat of ROBERT YORK AVENUE - DEERFIELD SQUARE of Subdivision and the Plat of Vacation for Deerfield Square, including the vacation of part of Robert York Road. First Reading. OLD BUSINESS AUTHORIZATION FOR MAYOR TO SIGN The proposed permanent street and pedestrian EASEMENT AGREEMENT WITH FIRSTAR lighting on Deerfield and Waukegan Roads BANK necessitates the installation of lighting controllers at several locations throughout . the project limits. One major location is at the northeast corner of Deerfield and Waukegan Roads. The Village and Firstar Bank agree that the northwest corner of Firstar's park would be a suitable location for the. two pad- mounted' controllers. The power supply would be brought in.from the parking lot north of the bank. The controllers and power supply must be protected by a permanent easement. Village staff, the Village Attorney and Firstar Bank personnel have reviewed and agreed to an easement document, and Mrs. Little recommends that the Mayor.be authorized to sign it. Trustee Seiden made a motion to authorize Mayor Harris to sign the easement agreement, subject to approval by the Village Attorney of any documents not yet received. Trustee Ragona seconded the motion. Trustee Rosenthal commented that in conjunction with the installation of the controllers, it might be a good time to implement an improved landscaping plan for the Firstar Bank park. Mrs. Little agreed to discuss it with the Streetscape Committee. 2 The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson (5) NAYS: None (0) DISCUSSION RE PROPOSED DEVELOPMENT In 1995 the Villages of Deerfield and OF SOUTHWEST CORNER OF LAKE COOK Northbrook signed the Lake Cook Road Corridor ROAD AND TOLLWAY (BOUNDARY Agreement which dealt with the future AGREEMENT WITH NORTHBROOK ) annexation of unincorporated properties along Lake Cook Road. As required in the boundary agreement, Deerfield must have input on any development proposed for this property.that exceeds the parameters described within that document. Attorney Larry Freedman was in attendance to discuss a proposal that he and his client, Ed Schwartz & Co., will be presenting to the Village of Northbrook on June 5th for the southwest corner of Lake Cook Road and the Tollway, just east of the Rosewood Care Facility. The property abuts the property'of no Deerfield homeowners, just the vacant Baxter property on the north side. of Lake Cook Road. The proposal calls for a one - story J. Alexander's Restaurant, a three -story Extended Stay America hotel and three condominium buildings (2 four -story and 1 three - story, with a total of 118 units). Mr. Freedman reported that he anticipates that Northbrook will grant concept approval for the project, and he would like to have Deerfield's input before proceeding. Mr. Freedman noted that there are four areas of non- compliance with the development restrictions placed on the property, the main one being that two of the condominium units exceed the maximum building height of three stories. Mr. Franz read the four items in the proposal which would require amendments to the boundary agreement. He recommended that .Deerfield ensure that anything it allows for this development will also be permitted by Northbrook when it is time for Deerfield to develop the Baxter. property. In response to a question from Trustee Seiden, Mr. Franz commented that in his opinion this is a reasonable proposal for the site. Traffic generated by the development would be a consideration. Trustee Rosenthal commented that her main objection is to the fourth story on the condominiums, to which Mr. Freedman responded that the project has already been greatly pared down. Reducing the number of condo units might make the project economically unviable. Some other trustees commented on past proposals, such as the one for an Incredible Universe, and agreed with Mr. Freedman that the current proposal is probably as "bare bones" as it can be and still be successful. After further discussion it was decided that staff will notify Northbrook that Deerfield finds the concept plan acceptable and is willing to give it tentative consideration. ADDITIONAL PUBLIC COMMENT Deerfield resident Lou Dauria was in attendance to raise two issues. The first issue is that Robert York Avenue south of Osterman has been quite congested lately with parking on both sides of the street, leaving only one lane for driving. Trustee Swanson responded that this is due to parking by contractors, and the problem should resolve itself soon. Second, Mr. Dauria inquired what the two buildings in progress in the downtown will be used for and when they will be 3 completed. He thought if would be helpful if there was signage-on the buildings providing that information. Mr. Franz responded that the brick building on Deerfield Road will house three restaurants, .while the Osterman Avenue building will be retail. Additionally, on the former Transformations property, there will be a new access road to Deerfield Square and a retail /office for Jacobs builders. NEW BUSINESS REQUEST TO ANNEX PROPERTY AT Mr—and Mrs. Mark Levitt of 1425 Carol Lane 1425.CAROL LANE are requesting to annex their property to the Village of Deerfield. The Village Attorney advises that if the Board is inclined to grant the petitioners' request an agreement will be needed from the Levitts stating that they agree to connect to the Village utilities at their own expense, and.that they agree to annex to the park district. A public hearing will also be required. After discussion, the Board expressed willingness to proceed to a public hearing on the Levitt's request. ANALYSIS AND AWARD OF BID FOR ONE Three bids were received for a new 2001 or NEW 2001 OR 2002 36,220 G.V.W.R. 2002 36,220 G.V.W.R. dump truck. The trade DUMP TRUCK in is a 1992 Chevrolet Kodiak dump truck with a 10' snow plow. Mrs. Little recommends that the bid be awarded to low bidder Lake County Truck Sales at a net cost not to exceed .$36,254. A plow for the truck will be bid separately and is estimated at $6,000. Trustee Ragona made a motion to award the bid to Lake County Truck sales atra net cost not to exceed $36,254. Trustee Swanson seconded the motion. The motion passed,by the following vote: 0 AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson (5) NAYS: None (0) nTRrTiSSTnN HAZARDOUS WASTE PICK UP Trustee Ragona announced that there will be a household chemical waste pick up on Saturday June 23rd at Deerfield High School. FARMERS MARKET Trustee Seiden announced that the first Farmer's Market for the year will also be held on June 23rd. Trustee In The Town will be held at the Farmer's Market. The Board will be represented by Trustees Rosenthal and Kayne. LIBRARY BOARD INTERMEDIARY Mayor Harris announced that Trustee Seiden will serve as the Village Board's.liaison to the Library Board. SIGNAGE DISCUSSION Trustee Kayne reported that he was notified by Paul Greenberg, owner of My Son the Jeweler, that Mr. Greenberg needs to remove the store's outdoor signage or risk getting a ticket. Mr. Greenberg sent Trustee Kayne photos of signs on other. stores that he felt are worse than his. Mr. Franz responded that there has been a crack down on signs that block the pedestrian pathway. He doesn't know the particulars of this incident, but he will look into the matter. 4 SIDEWALK WIDENING Trustee Kayne asked Mrs. Little if there will be an opportunity to widen any sidewalks in conjunction with the viaduct improvements. Mrs. Little responded that the sidewalks under the viaduct cannot be widened without narrowing the driving lanes, which would be an unacceptable solution. To the east there is probably no opportunity for widening until the sidewalk runs into the new•Streetscape, and to the west there are constraints due to the changes in grade. DONATION TO AMERICAN LEGION Trustee Kayne announced that he will be delivering a check for $89 to the American Legion. The money was collected at the Memorial Day picnic and is to be used to provide health care to needy veterans. RECEPTION FOR BERNARD FORREST Mr. Franz reported that their will be a presentation to ex Mayor Forrest this Saturday at 11:30 A.M. at Village Hall, followed by a reception. The entire. community is welcome to attend. EXECUTIVE SESSION Mayor Harris asked for a motion to go into Executive Session to discuss land acquisition. Trustee Ragona so moved. Trustee Kayne seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson (5) NAYS: None (0) ADJOURNMENT T ere be ng Trustee agon meeting. Trustee Kayne seco rded the mo tiI,-- The meeting was adjourned at 9 : 0 . ATTEST: COO Village Clerk 1 5 er business to discuss, a motion to adjourn the passed.Vnanimously. The