05/07/2001May 7, 2001
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Harris in the Council Chamber of the Village Hall on
Monday, May 7, 2001, at 8:00 P.M. The Clerk called the roll and announced that
the following were:
Present: Steven Harris, Mayor
Jerry Kayne
Derek Ragona
Harriet Rosenthal
William Seiden
Vernon Swanson
and that a quorum was present and in attendance. Also present were Attorney
Peter Coblentz and Village Manager Robert Franz.
APPROVAL OF MINUTES Trustee Rosenthal made a motion to approve
the minutes of the April 16th Board meeting.
Trustee Ragona seconded the motion. The motion passed unanimously.
Trustee Ragona made a motion to approve the
minutes of the April 25th continued Board meeting. Trustee Kayne seconded the
motion. The motion passed unanimously.
Trustee Ragona: made a motion to approve the
minutes of the April 30th Committee of the Whole meeting. Trustee Swanson
commented that Trustee Seiden was not in attendance at that meeting, although the
minutes state that he was there. Trustee.Ragona made a motion to approve the
minutes as amended. Trustee Kayne seconded the motion. The motion.passed
unanimously.
PROCLAMATIONS
Mayor Harris acknowledged the following four
proclamations:
• Youth Appreciation Day on May 8th. Trustee Rosenthal made a motion to accept
the proclamation. Trustee Ragona seconded the motion. The motion passed
unanimously. Trustee Seiden accepted the proclamation on behalf of the
Optimists Club.
• National Senior Center Week, May 13 -19. Trustee Rosenthal made a motion to
accept the proclamation. Trustee Ragona seconded the motion. The motion_
passed unanimously.
• Crop Walk Day on May 20th. Trustee Rosenthal made a motion to accept the
proclamation. Trustee Ragona seconded the motion. The motion passed
unanimously.
• Peace Week, May 13 -19, and Peace Officers' Memorial Day on May 15. Trustee
Rosenthal made a motion to accept the proclamation. Trustee Ragona seconded
the motion. The motion passed unanimously.
REPORT ON DEPARTMENTAL OBJECTIVES, George Valentine presented the Report on
FINANCE DEPARTMENT Departmental Objectives for the Finance
Department. Highlights included:
• The Village received the GFOA Certificate of Achievement for Excellence in
Financial Reporting and the GFOA Distinguished Budget Presentation Award.
• The Tax Levy Ordinance was passed on December 18, 2000 and the Annual Budget
was adopted April 16, 2001.
• The Finance Department exceeded its objective of investing 97.5% of available
funds at a rate equal to the 90 -day Treasury Bill.
• REACT is in the process of installing Microsoft Outlook Express to Village
computers, which will allow intranet access between departments.
• Upcoming projects include the annual audit and the mailing of vehicle
stickers.
PUBLIC COMMENT Chip Pew, 829 Hazel Avenue, who is employed
by the Illinois Commerce Commission Rail
Division, was in attendance to discuss proposed legislation 49CFR, parts 222 and
229, regarding use of locomotive horns at grade crossings and to offer his
assistance in taking steps to ensure that Deerfield will be able to maintain its
"quiet zone" status. Mr. Pew and trustees discussed the issue for several
minutes. Mayor Harris commented that he would like for the Safety Council to
become involved in this matter.
Susan Ragona reported that on May 24th at
7:00 p.m. the School District 109.middle school bands will present a combined
performance at the Deerfield Square plaza. Future evening entertainment events
are also being planned.
REPORTS
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on
COMMISSION AND REPORT AND RECOM- April 26, 2001 to consider the request of
MENDATION OF VCDC RE REQUEST TO Deerfield Centre and Orvis for a second floor
AMEND SIGN PLAN AND SIGN CRITERIA wall sign. It is their recommendation that
TO ALLOW A SECOND FLOOR SIGN FOR the petitioners' request for approval of an
ORVIS AT 775 WAUKEGAN ROAD, amendment to the Deerfield Centre sign
DEERIELD CENTRE criteria and a sign modification for an off
premises wall sign for Orvis be denied. On a
motion to approve, there was one "yes" vote and three "no" votes. The Village
Center Development Commission also considered the request. It is their
recommendation that the petitioners' request be approved, with the condition that
the sign be approved for Orvis only. If Orvis leaves the tenant space, any new
tenant would have to obtain Village approval for a second story sign in this
location. The motion passed 4 -1 with one abstention.
Northern Realty's Michael-Tobin-and Tim
Peters, Manager of Store Development for Orvis, were in attendance. Mr. Peters
explained that the second story sign would face northbound traffic on Waukegan
Road, providing greater visibility to motorists than the store's other signs. In
his opinion the store's other signs are not very visible to motorists, and the
additional sign would increase Orvis' business.
In response to a question from Trustee
Rosenthal, Mr. Peters pointed out on a drawing the location of the store's four
permitted signs. Trustee Rosenthal commented that she agrees with the Plan
Commission's recommendation, as off site signs and second story signs are both
prohibited for retail by the Zoning Ordinance. She feels the reasons in favor of
the signage are not compelling enough to justify amending the Zoning Ordinance,
and that motorists will find the store even without the sign. Other trustees
agreed. Trustee Seiden expressed concern about setting a precedent.
K
After discussion, Trustee Rosenthal made a
motion to accept the Report and Recommendation of the Plan Commission. Trustee
Swanson seconded the motion. The motion passed unanimously.
Trustee Rosenthal made a motion to accept the
Report and Recommendation of the VCDC. Trustee Swanson seconded the motion. The
motion failed unanimously.
The sign is therefore denied.
REPORT AND RECOMMENDATION OF CABLE The Cable and Telecommunications Commission,
AND TELECOMMUNICATIONS COMMISSION. along with the Village Attorney and staff,
RE AMENDING ZONING ORDINANCE RE are proposing revised language to the
TELECOMMUNICATIONS FACILITIES ON Telecommunications Ordinance to inform
PUBLIC PROPERTY vendors of their obligation to review and
consider public lands within any site ring
they investigate for prospective new telecommunications facilities in the
Village. Jesse Rotman read the following proposed changes:
• 2.08 -D.1 Public property and property owned or controlled by the Village
where TCSF siting is a permitted use or a special use ( "Public Sites ") are
preferred as TCFS sites.
• 2.08 -E.13 Public Sites. Public Sites within the Applicant's site search
ring shall be considered by the Applicant for the proposed TCFS. Any
application to locate proposed TCFS on a non - Public Site shall be accompanied
by a written report identifying the Public Site(s) considered by the Applicant
and detailing the reasons that the Public Site(s) were found to be not
feasible.
Mayor Harris commented that he feels the
language is fair, and he is comfortable with it. It was noted that language will
be added to the final draft by the attorney for definition purposes.
After discussion, it was decided that this
Will stand as a First Reading of the Ordinance Amending the Zoning Ordinance re
Telecommunications Facilities of Public Property (tabled under "Old Business"
since January 2, 2001). The amended ordinance will be on the agenda for Second
Reading at the next Board meeting.
CONSENT AGENDA
ORDINANCE 0 -01 -21 INCREASING An ordinance increasing the number of Class E
NUMBER OF CLASS E LIQUOR LICENSES liquor licenses from 15 to 16 for Chipotle
FROM 15 TO 16, CHIPOTLE MEXICAN Mexican Grill. Second Reading.
GRILL -
Trustee Rosenthal made a motion to adopt the
ordinance. Trustee Swanson seconded the motion.
9
Resident Larry Dondanville expressed his
opinion that it
would
be helpful to have the sign so that motorists can more
easily find the
store
and not have to drive around looking for it. Resident Amy
Parker commented
that
the lack of signage would cause more traffic problems than
the sign itself.
She
noted that the sign would probably be at least partially
blocked when the
trees
are leafed out.
After discussion, Trustee Rosenthal made a
motion to accept the Report and Recommendation of the Plan Commission. Trustee
Swanson seconded the motion. The motion passed unanimously.
Trustee Rosenthal made a motion to accept the
Report and Recommendation of the VCDC. Trustee Swanson seconded the motion. The
motion failed unanimously.
The sign is therefore denied.
REPORT AND RECOMMENDATION OF CABLE The Cable and Telecommunications Commission,
AND TELECOMMUNICATIONS COMMISSION. along with the Village Attorney and staff,
RE AMENDING ZONING ORDINANCE RE are proposing revised language to the
TELECOMMUNICATIONS FACILITIES ON Telecommunications Ordinance to inform
PUBLIC PROPERTY vendors of their obligation to review and
consider public lands within any site ring
they investigate for prospective new telecommunications facilities in the
Village. Jesse Rotman read the following proposed changes:
• 2.08 -D.1 Public property and property owned or controlled by the Village
where TCSF siting is a permitted use or a special use ( "Public Sites ") are
preferred as TCFS sites.
• 2.08 -E.13 Public Sites. Public Sites within the Applicant's site search
ring shall be considered by the Applicant for the proposed TCFS. Any
application to locate proposed TCFS on a non - Public Site shall be accompanied
by a written report identifying the Public Site(s) considered by the Applicant
and detailing the reasons that the Public Site(s) were found to be not
feasible.
Mayor Harris commented that he feels the
language is fair, and he is comfortable with it. It was noted that language will
be added to the final draft by the attorney for definition purposes.
After discussion, it was decided that this
Will stand as a First Reading of the Ordinance Amending the Zoning Ordinance re
Telecommunications Facilities of Public Property (tabled under "Old Business"
since January 2, 2001). The amended ordinance will be on the agenda for Second
Reading at the next Board meeting.
CONSENT AGENDA
ORDINANCE 0 -01 -21 INCREASING An ordinance increasing the number of Class E
NUMBER OF CLASS E LIQUOR LICENSES liquor licenses from 15 to 16 for Chipotle
FROM 15 TO 16, CHIPOTLE MEXICAN Mexican Grill. Second Reading.
GRILL -
Trustee Rosenthal made a motion to adopt the
ordinance. Trustee Swanson seconded the motion.
9
Trustee Kayne questioned the wisdom of
serving.alcohol at a fast food restaurant.
After discussion, the motion passed by the
following vote:
AYES: Ragona, Rosenthal, Seiden, Swanson (4)
NAYS: Kayne (1)
RESOLUTION R -01 -05 RE MFT A resolution appropriating $486,000 of Motor
MAINTENANCE OF STREETS AND Fuel Tax funds for the purpose of maintaining
HIGHWAYS streets and highways under the applicable
January 1, 2001 to
work done by Public
work.
provisions of the Illinois Highway Code from
December 31, 2001. $270,000 of the total would be used for
Works employees, and the remainder would be used for contract
Trustee Swanson moved for approval of the
resolution. Trustee Seiden seconded the motion. The motion passed unanimously.
OLD BUSINESS
ORDINANCE AMENDING ZONING ORDINANCE This agenda item was discussed earlier in the
RE TELECOMMUNICATIONS FACILITIES ON meeting. Second Reading will be at the next
PUBLIC PROPERTY Board meeting.
NEW BUSINESS
ANALYSIS AND AWARD OF BID FOR Fifteen nurseries were invited to submit bids
50/50 PARKWAY TREES FOR 2001 for the 50/50 Parkway Tree contract. Only
one bid was received, which was from Arthur
Weiler, Inc. Although prices have increased substantially from last year's
contract, due primarily to last year's wind storm, Ms. Little recommends awarding
the contract to Arthur Weiler, Inc. She noted that there was no bid for two
species of tree on the bid sheet. Ms. Little will solicit unit prices elsewhere
for those two species.
Trustee Seiden raised the possibility of
rejecting all bids and rebidding, but it was decided that, due to notification
requirements, this would be too lengthy a process.
After further discussion Trustee Rosenthal
made a motion to award the contract to Arthur Weiler, Inc. at the unit prices
proposed. Trustee Ragona seconded the motion. The motion passed by the
following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson (5)
NAYS: None (0)
AUTHORIZATION FOR MAYOR TO SIGN Four engineering firms submitted proposals
ENGINEERING SERVICES AGREEMENT FOR for the Deerfield Road pedestrian bridge
DEERFIELD ROAD PEDESTRIAN BRIDGE project. Staff recommended to IDOT the firm
. of McDonough Associates. IDOT concurred with
that recommendation and with the cost proposal and draft agreement submitted by
the Village's consultant. Mrs. Little is therefore requesting authorization for
4
1
the Mayor to execute the Preliminary Engineering Services Agreement for the
Deerfield Road Pedestrian Bridge with McDonough Associates, Inc. in the amount of
$97,737.17. This project will be funded 100% by the Operation Greenlight Fund,
administered by the State of Illinois.
Trustee Ragona made a motion to authorize
Mayor Harris to execute the Preliminary Engineering Services Agreement for the
Deerfield Road Pedestrian Bridge with McDonough Associates, Inc. in an amount not
to exceed $97,737.17. Trustee Swanson seconded the motion. The motion passed by
the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson (5)
NAYS: None (0)
AUTHORIZATION TO AWARD CONTRACT The Public Works Department has identified
TO INSITUFORM FOR SANITARY SEWER the need to rehabilitate the sanitary sewer
LINING on Deerfield Road between Park Avenue and
Waukegan Road. Due to its location, size and
depth, the preferred method of rehabilitation is in -situ pipe lining. Proposals
were requested from two firms. Insituform Technologies, Inc. submitted the only
proposal, which was in the amount of $57,836. Staff recommends acceptance of the
Insituform proposal to line 865' of 21" and 24" diameter sewer on Deerfield Road
west of Waukegan in an amount not to exceed $57,836.
After discussion, Trustee Rosenthal made a
motion to award the contract to Insituform Technologies, Inc. in an amount not to
exceed $57,836. Trustee Ragona seconded the motion. The motion passed by the
following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson (5)
NAYS: None (0)
AUTHORIZATION TO PURCHASE ONE 2001 In March 2001 sealed bids were received for
TRAILER MOUNTED LEAF VACUUM LOADER two 2001 trailer mounted leaf vacuum loaders
with curb nozzle attachments. Standard
Equipment offered to hold their unit prices until May 29, 2001 if the Village
wished to purchase additional units. The Village has budgeted $35,000 for an
additional 20 cubic yard trailer mounted leaf vacuum loader to be placed into
service before this fall's leaf pick up. Mrs. Little recommends acceptance of
the Standard Equipment proposal for the purchase of a 20 cubic yard trailer
mounted leaf vacuum loader with curb nozzle in an amount not to exceed $29,299.
Trustee Ragona made a motion to purchase one
20 cubic yard trailer mounted leaf vacuum loader with curb nozzle from Standard
Equipment in an amount not to exceed $29,299. Trustee Swanson seconded the
motion. The motion passed by the following vote:
ATES: Kayne, Ragona, Rosenthal, Seiden, Swanson (5)
NAYS: None (0)
AUTHORIZATION TO AWARD CONTRACT Three contractors were asked to submit quotes
FOR SLAB- JACKING (RAISING CONCRETE for slab jacking uneven sidewalk within the
SIDEWALKS) Village right -of way. Staff recommends that
Concrete Raising at the unit
budgeted for the project.
the contract be awarded to Advantage 2
price of $1.40 /square foot. $50,000 has been
5
Trustee Kayne made a motion to award the
contract to Advantage 2 Concrete Raising at the unit.price of $1.40 /square foot.
Trustee Ragona seconded the motion. The motion passed by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson (5)
NAYS: None (0)
nrcrrTCQTnM
OPEN TRUSTEE POSITION Mayor Harris reminded residents that
applications for the open trustee position
are being accepted until May 18th. Anyone interested in applying for the position
should contact Mr. Franz.
SWALCO Trustee Ragona reported that SWALCO will be
selling compost bins on May 19th at the METRA
lot in Highland Park (Central and St. Johns). The cost of the bins is $20.
DEERFIELD LOGO In response to information the trustees
received in their packets regarding the
possibility of seeking trademark status for the Deerfield logo, Trustee Ragona
gave his reasons for feeling that this step in unnecessary. Trustee Kayne felt
that the logo is "intellectual property" and that trademarking should be
considered. Mayor Harris responded that discussion of this matter will continue.
WINSTAR PETITION WITHDRAWN Mr..Franz reported that the petition from
Winstar Communications to erect an antenna at
1419 Lake Cook Road, which had been tabled, has now been withdrawn by Winstar.
COMMITTEE OF THE WHOLE Mr. Franz reported that the Committee of the
Whole meeting which was scheduled for
Thursday, May 10th has been rescheduled for Monday, May 14th at 8:00 P.M.
POSSIBLE CHANGE OF TIME FOR Mr. Franz reported that consideration is
BOARD MEETINGS being given to changing the starting time of
Board meetings to 7:30 P.M. Anyone having an
opinion regarding this possible change shoul ontact Mr. Franz.
ADJOURNMENT There eing.:no_fu ther business to discuss,
ustee Rag - na made motion, to adjourn the
meeting. Trustee Kayne se.� -ori' "" ed d the moti n. Tr _ mtiti n passed unanimously. The
meeting was adjourned pf 9:30 P.M. �f
APPROVED:
Mavdr
ATTEST:
Village Cler
C�
I.