04/16/2001April 16, 2001
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Forrest in the Council Chamber of the Village Hall on
Monday, April 16, 2001, at 8:00 P.M. The Clerk called the roll and announced
that the following were:
Present: Bernard Forrest, Mayor
Steve Harris
John Heuberger
Derek Ragona
Harriet Rosenthal
William Seiden
Vernon Swanson
and that a quorum was present and in attendance. Also present were Attorney
Peter Coblentz and Village Manager Robert Franz.
APPROVAL OF MINUTES Trustee Ragona made a motion to approve the
minutes of the previous meeting. Trustee
Rosenthal seconded the motion. The motion passed unanimously.
BILLS AND PAYROLL Trustee Ragona made a motion to approve the
Bills and Payroll. Trustee Heuberger
seconded the motion. The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
TREASURER'S REPORT George Valentine presented highlights from
the March Treasurer's Report. Sales tax for
March (December 2000 sales) is 11% below last year (December 1999 sales). The
twelve months,total, however, is 7% above last year. As of March 31, 2001,
100.4% of sales tax was invested at an average interest rate of 6.13 %, which
compares with an average rate of 4.53% for the 90 -day Treasury Bill.
VILLAGE CENTER REDEVELOPMENT UPDATE Mayor Forrest presented a. progress report on
the redevelopment of the Southeast Quadrant,
the Southwest Quadrant and South Commons.
PUBLIC HEARING ON 2001 -2002 Mayor Forrest read his Budget Message, which
ANNUAL BUDGET is attached and made a part of these minutes.
This year's total combined budget is
$24,400,000, an 8.2% increase over last year.
Using a'pie chart, Mr. Franz showed that the
Village of Deerfield received less than 6% of the dollars from the 1999 property
tax levy collected in 2000. Using another pie chart, Mr. Valentine showed the
sources of the Village's budget dollars, the largest being sales tax. A third
pie chart was used to show how the budget dollars are spent. The largest amount,
about 38 %, is used by the Public Works Department.
Mayor Forrest invited questions and comments
from the audience and from Board members, but there were none.
ORDINANCE 0 -01 -13 APPROVING ANNUAL Trustee Rosenthal moved for a waiver of the
BUDGET FOR 2001 -2002, FIRST READING rules to permit the ordinance approving the
2001 -2002 Annual Budget to be voted on at
First Reading. Trustee Swanson seconded the motion. The motion passed
unanimously.
Trustee Rosenthal made a motion to adopt the
ordinance approving the 2001 -2002 Annual Budget. Trustee Heuberger seconded the
motion. The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
ORDINANCE 0 -01 -14 AMENDING WAGE For 2001 -2002 the negotiated salary increase
AND SALARY PLAN, FIRST READING will be 3.75 %. Trustee Rosenthal moved for a
waiver of the rules to permit the ordinance
amending the wage and salary plan to be voted on at First Reading. Trustee
Ragona seconded the motion. The motion passed unanimously.
Trustee Rosenthal made a motion to adopt the
ordinance amending the wage and salary plan. Trustee.Ragona seconded the motion.
The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
ORDINANCE 0 -01 -15 AUTHORIZING Due largely to a water rate increase that
INCREASE IN WATER RATES, FIRST the Village received from Highland Park, Mr.
READING Valentine recommends increasing the rate
charged to residents from $2.65/100 cubic
feet to $2.85/100 cubic feet. This increase will cost the typical dwelling unit
an additional $40 per year.
Trustee Ragona made a motion to waive the
rules to permit the ordinance to be voted on at First Reading. Trustee Rosenthal
seconded the motion. The motion passed unanimously.
Trustee Ragona made a motion to adopt the
ordinance increasing the water rate to $2.85/100 cubic feet. Trustee Rosenthal
seconded the motion. The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
ORDINANCE 0 -01 -16 AUTHORIZING The recent contract for scavenger service
INCREASE IN RESIDENTIAL SCAVENGER from Onyx Waste Services has a significant
SERVICE RATES, FIRST READING increase in cost over the previous contract
with Alliance. Mr. Valentine is therefore
recommending an increase in the amount paid by residents for refuse service. His
recommendation is that once a week service be increased to $6.50 /month from the
current $2.68 and that twice a week service be increased to $10.75 /month from the
current $6.09.
Trustee Ragona made a motion to waive the
rules to permit the ordinance to be voted on at First Reading. Trustee Heuberger
seconded the motion. The motion passed unanimously.
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CONSENT AGENDA
ORDINANCE 0 -01 -17 RE TEXT AMENDMENT A text amendment to the Zoning Ordinance
TO THE ZONING ORDINANCE RELATIVE TO allowing an exemption from the Telecom -
EXEMPTION OF VILLAGE OWNED P -1 munications Ordinance to facilities locating
PUBLIC LANDS PROPERTY FROM THE on P -1 Public Lands if their purpose is to
TELECOMMUNICATIONS ORDINANCE provide for the health, safety and general
welfare of the community. Other facilities
will be required to obtain a Special Use. Second Reading.
ORDINANCE 0 -01 -18 INCREASING
NUMBER OF CLASS E LIQUOR LICENSES
FROM 14 TO 15 - STONEY RIVER
LEGENDARY STEAK HOUSE
An ordinance increasing the number of Class E
liquor licenses from fourteen to fifteen at
the request of Stoney River Legendary Steak
House. Second Reading.
Trustee Rosenthal moved for passage of the
Consent Agenda and adoption of the ordinances. Trustee Heuberger seconded the
motion. The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
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Trustee Ragona made a motion to adopt the
ordinance. Trustee Rosenthal seconded
the motion. The ordinance passed by the
following vote:
AYES: Harris, Heuberger, Ragona,
Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
SCOUT TROUP RECOGNIZED
Mayor Forrest recognized Boy Scout Troop 50
from St. Gregory's Church who were in
attendance.
REPORTS
REPORT AND RECOMMENDATION OF PLAN
The 2001 Zoning Map will be amended to
COMMISSION RE APPROVAL OF THE 2001
reflect changes that have taken place during
ZONING MAP
the past year. These include:
• Harold Subdivision
• Annexation: Berkeley Court
• South Commons Resubdivision
• Vacation: Parts of Central Avenue,
Waverly Avenue and Public Avenue (South
Commons area)
• Friedland -Slack Resubdivision
• Annexation: Walgreens
Trustee Rosenthal made a motion to accept the
Plan Commission report. Trustee
Heuberger seconded the motion. The motion
passed by the following vote:
AYES: Harris, Heuberger, Ragona,
Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
CONSENT AGENDA
ORDINANCE 0 -01 -17 RE TEXT AMENDMENT A text amendment to the Zoning Ordinance
TO THE ZONING ORDINANCE RELATIVE TO allowing an exemption from the Telecom -
EXEMPTION OF VILLAGE OWNED P -1 munications Ordinance to facilities locating
PUBLIC LANDS PROPERTY FROM THE on P -1 Public Lands if their purpose is to
TELECOMMUNICATIONS ORDINANCE provide for the health, safety and general
welfare of the community. Other facilities
will be required to obtain a Special Use. Second Reading.
ORDINANCE 0 -01 -18 INCREASING
NUMBER OF CLASS E LIQUOR LICENSES
FROM 14 TO 15 - STONEY RIVER
LEGENDARY STEAK HOUSE
An ordinance increasing the number of Class E
liquor licenses from fourteen to fifteen at
the request of Stoney River Legendary Steak
House. Second Reading.
Trustee Rosenthal moved for passage of the
Consent Agenda and adoption of the ordinances. Trustee Heuberger seconded the
motion. The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
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OLD BUSINESS
ORDINANCE AMENDING ZONING ORDINANCE
RE TELECOMMUNICATIONS FACILITIES ON
PUBLIC PROPERTY, SECOND READING,
TABLED 1/2/01
This agenda item will remain tabled.
ORDINANCE 0 -01 -19 AMENDING AND In May 2000 a major wind storm in Deerfield
REVISING THE ANNUAL BUDGET FOR caused significant damage, the cleanup of
FISCAL YEAR 2000 =01 RE STREET which cost approximately $800,000. During
FUND, FIRST READING the following severe winter, it was necessary
to spend approximately $70,000 more than
budgeted for snow and ice control. The budget for the Street Department had been
$1,305.,460; however, the Finance Director anticipates that the year end budget
could be as much as $2,093,730, a shortfall of $788,270. He recommends a budget
amendment in this amount for the Street Fund. The funds will come from transfers
from the General Fund.
Trustee Ragona moved for a waiver of the
rules to permit the ordinance to be voted on at First Reading. Trustee Heuberger
seconded the motion. The motion passed unanimously.
Trustee Ragona moved for adoption of the
ordinance. Trustee Heuberger seconded the motion. The motion passed by the
following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
ANALYSIS AND AWARD OF BID FOR W,
SYSTEM IMPROVEMENTS, NORTH FEED
BOOSTER PUMPING STATION
that the contract be awarded to
in the amount of $477,146. The
pumping station, meter pit, 500
,TER Five bids were received for the North Feed
Booster Pumping Station to be located on
Deerfield High School property. Mrs. Little
and consultant Baxter & Woodman recommend
low bidder, Infrastructure Construction Services,
proposed construction includes the booster
feet of water main, site piping and landscaping.
Trustee Swanson commented that he doesn't
approve of Baxter & Woodman's phrase, "pre -bid opinion of probable cost" and
would prefer that it not be used in the future.
After discussion of.possible reasons for the
lowest estimate being $37,000 over the Engineering Estimate, Trustee Ragona made
a motion to award the contract to Infrastructure Construction Services of ' .
Addison, Illinois, at a cost not to exceed $477,146. Trustee Heuberger seconded
the motion. The motion passed by the following vote:
AYES: Harris; Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
AUTHORIZATION TO AMEND CONTRACT Baxter & Woodman has planned and developed
WITH BAXTER & WOODMAN FOR DESIGN the water system improvements from the onset
AND ENGINEERING SERVICES, WATER of the project. The work has evolved into
SYSTEM IMPROVEMENTS several interrelated projects, including the
Mitchell Park Reservoir and Pumping Station,
water transmission main, North Feed Booster Station, distribution water main,
roadway improvements and Richfield Reservoir pumping modifications. Additional
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final design and construction.engineering services are now required. Mrs. Little
recommends approval of an extension of the Water System Improvements Engineering
Services Agreement to increase the not -to- exceed fee for final design services by
$54,000 for a revised total fee of $442,000. She also recommends including in
the contract Baxter & Woodman's fee for construction related services for the
North Feed Booster Pumping Station in an amount not to exceed $22,000.
After discussion Trustee Heuberger made a
motion to extend the Baxter.& Woodman Water System Improvements Engineering
Services Agreement to increase the fee by an amount not to exceed $54,000 and to
include in that contract fees for construction related services for the North
Feed Booster Pumping Station in an amount not to exceed $22,000. Trustee
Rosenthal seconded the motion. The motion passed by the following vote:
AYES:' Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
ORDINANCE 0 -01 -20 ESTABLISHING An ordinance designating Wednesday, April 25,
DATE FOR SWEARING IN OF NEWLY 2001 as the date for the swearing in of
ELECTED OFFICIALS, FIRST READING village officers elected at the April 3, 2001
.consolidated election. The.designated time
is 8:00 P.M.
Trustee Ragona moved for a waiver of the
rules to permit the ordinance to be voted on at First Reading. Trustee Heuberger
seconded the motion. The motion passed unanimously.
Trustee Ragona moved for adoption of the
ordinance. Trustee Heuberger seconded the motion.. The motion passed by the
following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
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NEW BUSINESS
ORDINANCE INCREASING NUMBER OF
An ordinance increasing the number of Class E
CLASS E LIQUOR LINCESES FROM 15
Liquor Licenses from fifteen to sixteen for
TO 16, CHIPOTLE MEXICAN GRILL
Chipotle Mexican Grill. First Reading.
AUTHORIZATION TO AWARD CONTRACT
Insituform Technologies, Inc. proposes to
TO INSITUFORM FOR STORM AND
install 475' of 12" sanitary sewer lining
SANITARY SEWER LINING
between homes from Elm Street to Shepard
School, 750' of 8" sanitary sewer lining on
Oakwood Place from North Avenue
to Woodland Drive, and 538' of 15" storm sewer
lining on a section of Woodland
Drive at a total cost of $57,000.
Mrs. Little recommends awarding the contract
to Insituform Technologies for
an amount not to exceed $57,000. Trustee
Rosenthal so moved. Trustee Ragona seconded the motion. The motion passed by
the.following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
ORDINANCE 0 -01 -20 ESTABLISHING An ordinance designating Wednesday, April 25,
DATE FOR SWEARING IN OF NEWLY 2001 as the date for the swearing in of
ELECTED OFFICIALS, FIRST READING village officers elected at the April 3, 2001
.consolidated election. The.designated time
is 8:00 P.M.
Trustee Ragona moved for a waiver of the
rules to permit the ordinance to be voted on at First Reading. Trustee Heuberger
seconded the motion. The motion passed unanimously.
Trustee Ragona moved for adoption of the
ordinance. Trustee Heuberger seconded the motion.. The motion passed by the
following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
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PUBLIC COMMENT Many well wishers attended the meeting to bid
farewell to Mayor Forrest at his final Board
meeting, and a number of them signed in to express their best wishes and thanks .
for thirty six years in elected office. Many of them also thanked outgoing
Trustee John Heuberger for a job well done during the past eight years. Among
those paying tribute were developer Sven Flodstrom, former Police Chief L.
Patrick Anderson, former Trustee Michael Swartz, State Representative Karen May,
District 109 Superintendent Larry Pekoe, American Legion Representative Al Paja,
Ann Meyer representing the National Family partnership, Julie Sherman
representing Senator Terry Link, and other friends and supporters.
When all audience members who wished to speak
had done so, current and newly re- elected Trustee Harriet Rosenthal took a few
minutes to thank Trustee Heuberger and Mayor Forrest for their good works and
their friendship.
Trustee Heuberger read a prepared statement
in which he expressed his satisfaction with the accomplishments that came to pass
during his tenure as a Board member. He expressed his hope that the new
administration, like the present one, will have the good of all of Deerfield as
its primary goal. He thanked Mayor Forrest for his professionalism, leadership,
and friendship.
Mr. Franz acknowledged letters from numerous
individuals who could not be in attendance. Among those sending letters were the
mayors of Northbrook and Highland Park, Mayor Daley of Chicago, and Congressman
Mark Kirk. Mr. Franz spoke for all of staff in thanking Mayor Forrest for his
leadership and for helping to make Deerfield an exemplary place to work.
Mayor Forrest recognized John Heuberger for
his fine work as a Board member and expressed his pleasure at the re- election of
Trustees Rosenthal and Swanson. He acknowledged many of the staff members he
worked with over the years. After naming some of many accomplishments that have
taken shape during his tenure, Mayor Forrest remarked that as he turns over the
leadership of Deerfield to Steve Harris, the Village is in the best condition
ever. Though there was even more he would have liked to accomplish for
Deerfield, he is content that he has done his best, always putting the interests
of Deerfield above any personal interests. In closing, Mayor Forrest thanked his
wife Joan, his three sons, their wives, and his grandchildren for their love and
for their support of his thirty -two year hobby of public service. At the end of
his remarks, the audience gave Mayor Forrest a standing ovation.
'ADJOURNMENT Mayor Forrest asked for a motion to adjourn
the meeting to April 25th. Trustee Rosenthal
so moved. Trustee Ragona seconded the motion. The motion passed unanimously.
The meeting was adjourned at 9:25. It was followed by a reception for Mayor.
Forrest.
APPRO
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ATTEST:
illage Clerk