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03/19/2001F� March 19, 2001 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Monday, March 19, 2001, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor Steve Harris Derek Ragona Harriet Rosenthal William Seiden Vernon Swanson Absent: John Heuberger and that a quorum was present and in attendance. Also present were Attorney Peter Coblentz and Village Manager Robert Franz. APPROVAL OF MINUTES Rosenthal seconded the motion. the motion passed unanimously. BILLS AND PAYROLL seconded the motion. Trustee Ragona made a motion to approve the Minutes of the previous meeting. Trustee After a brief discussion regarding Coromandel, Trustee Ragona made a motion to approve the Bills and Payroll. Trustee Rosenthal The motion passed by the following vote: AYES: Harris, Ragona, Rosenthal, Seiden, Swanson (5) NAYS: None (0) TREASURERS REPORT George Valentine presented highlights from the February Treasurer's Report. Sales tax for February (November 2000 sales) is 16% above last year (November 1999.sales). The twelve months total is 11% above :last year. As of February 28, 2001, 101.6% of cash was invested at an average interest rate of 6.23 %, which compares with an average rate of 4.99% for the 90 -day Treasury Bill. PRESENTATION OF 25 YEAR EMPLOYEE In recognition of 25 years of employment with SERVICE AWARD the Village of Deerfield, Mayor Forrest presented Building and Code Enforcement Supervisor Clint Case with a gold watch. PRESENTATION OF POLICE DEPARTMENT Mayor Forrest presented a Police Department COMMENDATION Commendation to Telecommunicator Desiree Bernabei. On February 7, 2001, Ms. Bernabei took a 9 -1 -1 call from a citizen who advised that his wife, who was 5'1 months pregnant with twins, was in active labor. Ms. Bernabei calmly and efficiently provided emergency medical instructions, remaining on the phone until paramedics arrived. Police Chief Sliozis also commended Ms. Bernabei fora job well done. Ms. Bernabei's mother was in attendance, as.were the parents of the twins. REPORT ON DEPARTMENTAL OBJECTIVES, Barbara Houpt reported that in the last COMMUNITY DEVELOPMENT twelve months the Community Development Department has issued 1225 permits, the most ever in a one year period. Eighty percent of the permits were for residential work. She commended Clint Case and Jeff Hanson for being able to keep up with the high volume of work. Mrs. Houpt reported that since 1995 there have been 43 tear downs in the Village and 51 rebuilds. 11 of the 43 tear downs were in the past twelve months. The overwhelming majority of the properties conform to lot size requirements.. Most of the rebuilds, regardless of lot size, are two story homes of 4,000 -5,000 square feet. Trustee Seiden asked what the Village can do about two story homes being built in areas of ranch style homes. Mrs. Houpt responded that as long as the new homes do not exceed the 35' height requirement., there is nothing the Village can do. Trustee Rosenthal asked Mrs. Houpt to provide sample tree ordinances from other communities. Deerfield might want to consider having a tree ordinance. VILLAGE CENTER REDEVELOPMENT UPDATE Mayor Forrest presented a progress report on the redevelopment of the Southeast Quadrant, the Southwest Quadrant, and South Commons. PUBLIC COMMENT Two Deerfield residents, Paul Green and Robert Schur,'expressed their concern that the Village Party candidates for mayor and trustee are using the Village of Deerfield logo on their political signs. Trademarked or not, the logo improperly conveys the impression that the Village endorses the Village Party candidates. They asked that the logo be removed from the signs. Mayor Forrest.responded that the logo is not trademarked and can be used by any candidate. The only'intent was to have an attractive sign. Mr. Coblentz commented that he did not hear about this issue until today and needs to research the matter before advising the Village on what its proper course of action should be. Mr. Schur responded that this should be done expediently so that any action taken will have a meaningful impact on the election process. REPORT AND RECOMMENDATION OF PLAN COMMISSION RE REQUEST FOR TEXT AMENDMENT TO THE ZONING ORDINANCE RELATIVE TO EXEMPTION OF VILLAGE OWNED P -1 PUBLIC LANDS PROPERTY FROM TELECOMMUNICATIONS ORDINANCE RF.PnRTS The Plan Commission held a public hearing on January 225th. It is their recommendation that the following text amendments be made to the Telecommunications Ordinance: (1).Delete Article 2.08 -C Applicability in its entirety. Insert the following: TCFS located on property owned, leased, licensed, or otherwise controlled by the Village which are used in the furtherance of its governmental operations shall be exempt from the requirements of Article 2.08. 2 (2) Delete Article 2.08 -H,1 (the last sentence thereof) (3) Delete Article 2.08 -K,1 (the last sentence thereof) (4) Delete Article 2.08 -K,4,a (the last sentence thereof) (5) Delete Article 2.08 -M,3 (the second to last sentence thereof). The motion passed 4 -0. At the present time all telecommunications facilities located on Village owned public lands are exempt from the.provisions of the Telecommunications Ordinance. Because the Village is encouraging telecommunications providers to locate on Village owned property, text amendments are being proposed which will allow an exemption for facilities that provide for the health, safety and general welfare of the community, but will require private commercial facilities to obtain a Special Use. Trustee Rosenthal moved for acceptance of the Plan Commission report and preparation of the ordinance. Trustee Ragona seconded the motion. The motion passed unanimously. REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on COMMISSION RE REQUEST FOR APPROVAL February 22 °d. It is their recommendation OF A SPECIAL USE FOR A PLANNED UNIT that Duke -Weeks Realty and State Farm's DEVELOPMENT TO PERMIT CONSTRUCTION request for approval of a Preliminary OF A THREE STORY OFFICE BUILDING AT Development Plan to permit the development of 1095 LAKE COOK ROAD, DUKE -WEEKS a 122,877 square foot, three story office REALTY AND STATE FARM INSURANCE building at 1095 Lake Cook Road, including COMPANY variations to allow: parking located in the required east side yard; parking stall size to be 8'i' in lieu of 91; a ground sign located in the required front and side yards, and wall signs to be located above the roof deck of the building be approved. The motion passed 5 -0. After introducing other members of the development team for the project, Wil Freve of Duke -Weeks Realty Corporation showed a map of the parcel to be developed and a rendering of the proposed office building, and he summarized the variations being requested. In response to a question from Trustee Seiden, Mr. Freve reported that the drive currently being used by State Farm Insurance belongs to Duke - Weeks. When the project is completed, both companies will use it. In response to questions from Trustee Swanson, Mr. Freve.and traffic consultant Dan Brukman discussed the proposed turn lanes into and out of the development and the impact they will have on Lake Cook Road traffic during morning and evening peak traffic times. The traffic consultant stated his opinion that Cook County would not be opposed to these improvements to Lake Cook Road. In response to a question from Trustee Rosenthal, Mr. Freve indicated that they have begun the process of having their development become a stop for the PACE bus. 3 After further discussion regarding land- scaping, parking spaces and other-matters, Trustee Rosenthal made a motion to accept the report and recommendation of the Plan Commission and to direct the Village Attorney to'prepare an ordinance. Trustee Ragona seconded the motion. The motion passed unanimously. REPORT AND RECOMMENDATION OF THE Mayor Forrest reported that the Manpower MANPOWER COMMISSION Commission is recommending the following appointments: • Dave Bennett - Youth Council_ • Lawrence Brown - Youth Council • Patrick Carroll - Appearance Review Commission • Ernst Kaufmann - Energy Advisory and Resource Commission Trustee Ragona made a motion to approve the appointments. Trustee Rosenthal seconded the motion. The motion passed unanimously. CONSENT AGENDA ORDINANCE 0 -01 -07 RE TRAFFIC An ordinance authorizing a traffic enforce - ENFORCEMENT AGREEMENT WITH ment agreement with Deerfield Crossings DEERFIELD CROSSINGS CONDOMINIUM Condominium Association. Second Reading. ASSOCIATION ORDINANCE 0 -01 -08 RE PARKING AND An ordinance authorizing parking and TRAFFIC ENFORCEMENT AGREEMENTS traffic enforcement agreements with WITH DEERFIELD VILLAGE CENTRE Deerfield Village Centre. Second Reading. ORDINANCE RE PARKING RESTRICTIONS An ordinance authorizing the installation of ON PINE STREET NORTH OF LAKE COOK -No Parking" signs on the east and west sides ROAD of Pine Street from Lake Cook Road to 162' north of Lake Cook Road. First Reading. Trustee Rosenthal made a motion for passage of the Consent Agenda and adoption of the ordinances. Trustee Swanson seconded the motion. The motion passed by the following vote: AYES: Harris, Ragona, Rosenthal, Seiden,.Swanson (5) NAYS: None (0) OLD BUSINESS ORDINANCE RE SPECIAL USE FOR This agenda item has been tabled since the ANTENNAS WHICH EXTEND MORE THAN meeting of January 2, 2001. As Winstar is 20' ABOVE THE ROOF DECK, WINSTAR still not ready with a proposal, Mayor COMMUNICATIONS, SECOND READING Forrest asked that it be removed from the agenda. ORDINANCE AMENDING ZONING ORDINANCE This agenda item has also been tabled since RE TELECOMMUNICATIONS FACILITIES ON January 2, 2001. As the Cable and Telecom - PUBLIC PROPERTY, SECOND READING munications Commission needs additional time to study the matter, it will remain tabled. n NEW BUSINESS ANALYSIS AND AWARD OF BID FOR TWO Bids were read on March 9th for one 20 cubic TRAILER MOUNTED LEAF VACUUM LOADERS yard trailer mounted leaf vacuum loader and one 14 cubic yard trailer mounted leaf vacuum loader, both with curb nozzle attachments. Ms. Little recommends that the low bid of Standard Equipment Company in the net amount of $53,627.00 be accepted. After discussion, Trustee Ragona made a motion to award the bid to Standard Equipment Company in an amount not to exceed $53,627.00. Trustee Swanson seconded the motion. The motion passed by the following vote: AYES: Harris, Ragona, Rosenthal, Seiden, Swanson (5) NAYS: None (0) ORDINANCE 0 -01 -09 AUTHORIZING This year the Village has,a.bond volume cap REALLOCATION OF 2001 VOLUME CAP of $1,180,812 which it does not plan to use. OF PRIVATE ACTIVITY BOND The Village has had three offers to purchase its bond volume cap. Mr. Valentine recommends that the offer of Stern Brothers & Co., which is accumulating bond volume cap for the Village of Mount Prospect, be accepted. They are offering 2.5 %, or approximately $29,500. After discussion Trustee Ragona made a motion to approve the sale to Mount Prospect for 2.5% or approximately $29,500. Trustee Swanson seconded the motion. The motion passed by the following vote: AYES: Harris; Ragona, Seiden, Swanson (4) NAYS: None (0) RECUSED: Rosenthal (1) nrcrrlccrnu PUBLIC COMMENT Trustee Ragona reported that at the Committee of the Whole Meeting held on June 14, 1999, he had suggested that the Public Comment portion of the Board of Trustees meetings be-at the beginning rather.than at the end of the meetings. Trustee Ragona noted that at the League of Women Voters forum held last week, Trustee Harris stated that he had initiated that idea. FORUM REPLAYS Mr. Franz reported that replays of the League Of Women Voters Forum will be shown on Tuesday, March 20th at 6:30 P.M., Wednesday the 21st at 4:00 P.M., Thursday the 22nd at 6:30 P.M..and Friday the 23rd at 7:00 P.M. BUDGET MEETING /EXECUTIVE SESSION Mr. Franz reported that following the Board Meeting there will be a Budget Meeting. At the conclusion of the Budget Meeting, an Executive Session, begun earlier in the evening and recessed, will be continued to discuss personnel /wage issues. ADJOURNMENT There being no further business to discuss, Trustee Rosenthal made a motion to adjourn the meeting. Trustee Ragona seconded the motion. The motion passed unanimously. The meeting was adjourned at 9:20 P.M. 5 ATTEST: Village Cler APPROVED: uua gayor 1 1 1 1 1 VILLAGE CENTER REDEVELOPMENT Progress Report March 19, 2001 Southwest Quadrant (Deerfield Square): ➢ Barnes & Noble will open its new 27,000 sq. ft. store this Wednesday. ➢ Interior build -out is underway on Ann Taylor Loft, Biaggio's Restaurant and Stoney River Legendary Steakhouse. ➢ Streetscape work is scheduled to resume on the west side of Waukegan Road as soon as weather conditions permit. Southeast Quadrant (Deerfield Centre): ➢ House of Style is now open for business. ➢ Tenant build -out plans are being reviewed for Orvis and Chipotle Grill. South Commons: ➢ Construction work remains on schedule for all three phases of the project. ➢ The target date for activating the new traffic signals and interconnects is April 5h. It will occur earlier if the Village can expedite the final approval process with IDOT.