03/19/2001F�
March 19, 2001
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Forrest in the Council Chamber of the Village Hall on
Monday, March 19, 2001, at 8:00 P.M. The Clerk called the roll and announced
that the following were:
Present: Bernard Forrest, Mayor
Steve Harris
Derek Ragona
Harriet Rosenthal
William Seiden
Vernon Swanson
Absent: John Heuberger
and that a quorum was present and in attendance. Also present were Attorney
Peter Coblentz and Village Manager Robert Franz.
APPROVAL OF MINUTES
Rosenthal seconded the motion.
the motion passed unanimously.
BILLS AND PAYROLL
seconded the motion.
Trustee Ragona made a motion to approve the
Minutes of the previous meeting. Trustee
After a brief discussion regarding Coromandel,
Trustee Ragona made a motion to approve the
Bills and Payroll. Trustee Rosenthal
The motion passed by the following vote:
AYES: Harris, Ragona, Rosenthal, Seiden, Swanson (5)
NAYS: None (0)
TREASURERS REPORT
George Valentine presented highlights from
the February Treasurer's Report. Sales tax
for February (November 2000 sales) is 16% above last year (November 1999.sales).
The twelve months total is 11% above :last year. As of February 28, 2001, 101.6%
of cash was invested at an average interest rate of 6.23 %, which compares with an
average rate of 4.99% for the 90 -day Treasury Bill.
PRESENTATION OF 25 YEAR EMPLOYEE In recognition of 25 years of employment with
SERVICE AWARD the Village of Deerfield, Mayor Forrest
presented Building and Code Enforcement
Supervisor Clint Case with a gold watch.
PRESENTATION OF POLICE DEPARTMENT Mayor Forrest presented a Police Department
COMMENDATION Commendation to Telecommunicator Desiree
Bernabei. On February 7, 2001, Ms. Bernabei
took a 9 -1 -1 call from a citizen who advised that his wife, who was 5'1 months
pregnant with twins, was in active labor. Ms. Bernabei calmly and efficiently
provided emergency medical instructions, remaining on the phone until paramedics
arrived.
Police Chief Sliozis also commended Ms.
Bernabei fora job well done. Ms. Bernabei's mother was in attendance, as.were
the parents of the twins.
REPORT ON DEPARTMENTAL OBJECTIVES, Barbara Houpt reported that in the last
COMMUNITY DEVELOPMENT twelve months the Community Development
Department has issued 1225 permits, the most
ever in a one year period. Eighty percent of the permits were for residential
work. She commended Clint Case and Jeff Hanson for being able to keep up with
the high volume of work.
Mrs. Houpt reported that since 1995 there
have been 43 tear downs in the Village and 51 rebuilds. 11 of the 43 tear downs
were in the past twelve months. The overwhelming majority of the properties
conform to lot size requirements.. Most of the rebuilds, regardless of lot size,
are two story homes of 4,000 -5,000 square feet.
Trustee Seiden asked what the Village can do
about two story homes being built in areas of ranch style homes. Mrs. Houpt
responded that as long as the new homes do not exceed the 35' height requirement.,
there is nothing the Village can do.
Trustee Rosenthal asked Mrs. Houpt to provide
sample tree ordinances from other communities. Deerfield might want to consider
having a tree ordinance.
VILLAGE CENTER REDEVELOPMENT UPDATE Mayor Forrest presented a progress report on
the redevelopment of the Southeast Quadrant,
the Southwest Quadrant, and South Commons.
PUBLIC COMMENT Two Deerfield residents, Paul Green and
Robert Schur,'expressed their concern that
the Village Party candidates for mayor and trustee are using the Village of
Deerfield logo on their political signs. Trademarked or not, the logo improperly
conveys the impression that the Village endorses the Village Party candidates.
They asked that the logo be removed from the signs.
Mayor Forrest.responded that the logo is not
trademarked and can be used by any candidate. The only'intent was to have an
attractive sign.
Mr. Coblentz commented that he did not hear
about this issue until today and needs to research the matter before advising the
Village on what its proper course of action should be. Mr. Schur responded that
this should be done expediently so that any action taken will have a meaningful
impact on the election process.
REPORT AND RECOMMENDATION OF PLAN
COMMISSION RE REQUEST FOR TEXT
AMENDMENT TO THE ZONING ORDINANCE
RELATIVE TO EXEMPTION OF VILLAGE
OWNED P -1 PUBLIC LANDS PROPERTY
FROM TELECOMMUNICATIONS ORDINANCE
RF.PnRTS
The Plan Commission held a public hearing on
January 225th. It is their recommendation that
the following text amendments be made to the
Telecommunications Ordinance:
(1).Delete Article 2.08 -C Applicability in
its entirety. Insert the following: TCFS
located on property owned, leased, licensed, or otherwise controlled by the
Village which are used in the furtherance of its governmental operations shall be
exempt from the requirements of Article 2.08.
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(2) Delete Article 2.08 -H,1 (the last sentence thereof)
(3) Delete Article 2.08 -K,1 (the last sentence thereof)
(4) Delete Article 2.08 -K,4,a (the last sentence thereof)
(5) Delete Article 2.08 -M,3 (the second to last sentence thereof).
The motion passed 4 -0.
At the present time all telecommunications
facilities located on Village owned public lands are exempt from the.provisions
of the Telecommunications Ordinance. Because the Village is encouraging
telecommunications providers to locate on Village owned property, text amendments
are being proposed which will allow an exemption for facilities that provide for
the health, safety and general welfare of the community, but will require private
commercial facilities to obtain a Special Use.
Trustee Rosenthal moved for acceptance of the
Plan Commission report and preparation of the ordinance. Trustee Ragona seconded
the motion. The motion passed unanimously.
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on
COMMISSION RE REQUEST FOR APPROVAL February 22 °d. It is their recommendation
OF A SPECIAL USE FOR A PLANNED UNIT that Duke -Weeks Realty and State Farm's
DEVELOPMENT TO PERMIT CONSTRUCTION request for approval of a Preliminary
OF A THREE STORY OFFICE BUILDING AT Development Plan to permit the development of
1095 LAKE COOK ROAD, DUKE -WEEKS a 122,877 square foot, three story office
REALTY AND STATE FARM INSURANCE building at 1095 Lake Cook Road, including
COMPANY variations to allow: parking located in the
required east side yard; parking stall size
to be 8'i' in lieu of 91; a ground sign located in the required front and side
yards, and wall signs to be located above the roof deck of the building be
approved. The motion passed 5 -0.
After introducing other members of the
development team for the project, Wil Freve of Duke -Weeks Realty Corporation
showed a map of the parcel to be developed and a rendering of the proposed office
building, and he summarized the variations being requested.
In response to a question from Trustee
Seiden, Mr. Freve reported that the drive currently being used by State Farm
Insurance belongs to Duke - Weeks. When the project is completed, both companies
will use it.
In response to questions from Trustee
Swanson, Mr. Freve.and traffic consultant Dan Brukman discussed the proposed turn
lanes into and out of the development and the impact they will have on Lake Cook
Road traffic during morning and evening peak traffic times. The traffic
consultant stated his opinion that Cook County would not be opposed to these
improvements to Lake Cook Road.
In response to a question from Trustee
Rosenthal, Mr. Freve indicated that they have begun the process of having their
development become a stop for the PACE bus.
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After further discussion regarding land-
scaping, parking spaces and other-matters, Trustee Rosenthal made a motion to
accept the report and recommendation of the Plan Commission and to direct the
Village Attorney to'prepare an ordinance. Trustee Ragona seconded the motion.
The motion passed unanimously.
REPORT AND RECOMMENDATION OF THE Mayor Forrest reported that the Manpower
MANPOWER COMMISSION Commission is recommending the following
appointments:
• Dave Bennett - Youth Council_
• Lawrence Brown - Youth Council
• Patrick Carroll - Appearance Review Commission
• Ernst Kaufmann - Energy Advisory and Resource Commission
Trustee Ragona made a motion to approve the
appointments. Trustee Rosenthal seconded the motion. The motion passed
unanimously.
CONSENT AGENDA
ORDINANCE 0 -01 -07 RE TRAFFIC
An ordinance authorizing
a traffic enforce -
ENFORCEMENT AGREEMENT WITH
ment agreement with Deerfield
Crossings
DEERFIELD CROSSINGS CONDOMINIUM
Condominium Association.
Second Reading.
ASSOCIATION
ORDINANCE 0 -01 -08 RE PARKING AND
An ordinance authorizing
parking and
TRAFFIC ENFORCEMENT AGREEMENTS
traffic enforcement agreements with
WITH DEERFIELD VILLAGE CENTRE
Deerfield Village Centre.
Second Reading.
ORDINANCE RE PARKING RESTRICTIONS
An ordinance authorizing
the installation of
ON PINE STREET NORTH OF LAKE COOK
-No Parking" signs on the
east and west sides
ROAD
of Pine Street from Lake
Cook Road to 162'
north of Lake Cook Road.
First Reading.
Trustee Rosenthal made a motion for passage
of the Consent Agenda and adoption of the ordinances. Trustee Swanson seconded
the motion. The motion passed by the following vote:
AYES: Harris, Ragona, Rosenthal, Seiden,.Swanson (5)
NAYS: None (0)
OLD BUSINESS
ORDINANCE RE SPECIAL USE FOR This agenda item has been tabled since the
ANTENNAS WHICH EXTEND MORE THAN meeting of January 2, 2001. As Winstar is
20' ABOVE THE ROOF DECK, WINSTAR still not ready with a proposal, Mayor
COMMUNICATIONS, SECOND READING Forrest asked that it be removed from the
agenda.
ORDINANCE AMENDING ZONING ORDINANCE This agenda item has also been tabled since
RE TELECOMMUNICATIONS FACILITIES ON January 2, 2001. As the Cable and Telecom -
PUBLIC PROPERTY, SECOND READING munications Commission needs additional time
to study the matter, it will remain tabled.
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NEW BUSINESS
ANALYSIS AND AWARD OF BID FOR TWO Bids were read on March 9th for one 20 cubic
TRAILER MOUNTED LEAF VACUUM LOADERS yard trailer mounted leaf vacuum loader and
one 14 cubic yard trailer mounted leaf vacuum
loader, both with curb nozzle attachments. Ms. Little recommends that the low
bid of Standard Equipment Company in the net amount of $53,627.00 be accepted.
After discussion, Trustee Ragona made a
motion to award the bid to Standard Equipment Company in an amount not to exceed
$53,627.00. Trustee Swanson seconded the motion. The motion passed by the
following vote:
AYES: Harris, Ragona, Rosenthal, Seiden, Swanson (5)
NAYS: None (0)
ORDINANCE 0 -01 -09 AUTHORIZING This year the Village has,a.bond volume cap
REALLOCATION OF 2001 VOLUME CAP of $1,180,812 which it does not plan to use.
OF PRIVATE ACTIVITY BOND The Village has had three offers to purchase
its bond volume cap. Mr. Valentine
recommends that the offer of Stern Brothers & Co., which is accumulating bond
volume cap for the Village of Mount Prospect, be accepted. They are offering
2.5 %, or approximately $29,500.
After discussion Trustee Ragona made a motion
to approve the sale to Mount Prospect for 2.5% or approximately $29,500. Trustee
Swanson seconded the motion. The motion passed by the following vote:
AYES: Harris; Ragona, Seiden, Swanson (4)
NAYS: None (0)
RECUSED: Rosenthal (1)
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PUBLIC COMMENT Trustee Ragona reported that at the Committee
of the Whole Meeting held on June 14, 1999,
he had suggested that the Public Comment portion of the Board of Trustees
meetings be-at the beginning rather.than at the end of the meetings. Trustee
Ragona noted that at the League of Women Voters forum held last week, Trustee
Harris stated that he had initiated that idea.
FORUM REPLAYS Mr. Franz reported that replays of the League
Of Women Voters Forum will be shown on
Tuesday, March 20th at 6:30 P.M., Wednesday the 21st at 4:00 P.M., Thursday the
22nd at 6:30 P.M..and Friday the 23rd at 7:00 P.M.
BUDGET MEETING /EXECUTIVE SESSION Mr. Franz reported that following the Board
Meeting there will be a Budget Meeting. At
the conclusion of the Budget Meeting, an Executive Session, begun earlier in the
evening and recessed, will be continued to discuss personnel /wage issues.
ADJOURNMENT There being no further business to discuss,
Trustee Rosenthal made a motion to adjourn
the meeting. Trustee Ragona seconded the motion. The motion passed unanimously.
The meeting was adjourned at 9:20 P.M.
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ATTEST:
Village Cler
APPROVED:
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VILLAGE CENTER REDEVELOPMENT
Progress Report March 19, 2001
Southwest Quadrant (Deerfield Square):
➢ Barnes & Noble will open its new 27,000 sq. ft. store this Wednesday.
➢ Interior build -out is underway on Ann Taylor Loft, Biaggio's Restaurant and Stoney
River Legendary Steakhouse.
➢ Streetscape work is scheduled to resume on the west side of Waukegan Road as soon as
weather conditions permit.
Southeast Quadrant (Deerfield Centre):
➢ House of Style is now open for business.
➢ Tenant build -out plans are being reviewed for Orvis and Chipotle Grill.
South Commons:
➢ Construction work remains on schedule for all three phases of the project.
➢ The target date for activating the new traffic signals and interconnects is April 5h. It will
occur earlier if the Village can expedite the final approval process with IDOT.