02/05/2001February 5, 2001
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Forrest in the Council'Chamber of the Village Hall on
Monday, February 5, 2001, at 8:00 P.M. The Clerk called the roll and announced
that the following were:
Present: Bernard Forrest, Mayor
Steve Harris
Johri Heuberger
Derek Ragona
Harriet Rosenthal
William Seiden
Vernon Swanson
and that a quorum was present and in attendance. Also present were Attorney
Peter Coblentz and Village Manager Robert Franz.
APPROVAL OF MINUTES Trustee Ragona made a motion.to approve the
minutes of the previous meeting. Trustee
Heuberger seconded the motion. The motion passed unanimously.
Trustee Ragona made a motion to approve the
minutes of the January 30th Committee of the Whole Meeting. Trustee Heuberger
seconded the motion. The motion passed unanimously.
SWEARING IN OF POLICE CHIEF Trustee Rosenthal moved to confirm the
appointment of Deputy Chief John Sliozis to
Chief of Police. .Trustee Ragona seconded the motion. The motion passed
unanimously.
In the presence of_the Board, Police
Commissioners, many Village employees, friends, Mr. Sliozis' brother (who is
Police Chief of Hawthorne Woods) and three of Mr. Sliozis' children, Mr. Franz
administered the Oath of Office. Chief Sliozis, who was selected from a field of
58 applicants, is a graduate of Western Illinois University, has completed the
Police Management Training Program at Northwestern University Traffic Institute,
and has been with the Deerfield Police Department since 1976. Chief Sliozis
expressed his thanks to everyone who has helped and supported him throughout his
career.
PROCLAMATION, BOY SCOUTS 91ST Mayor Forrest read a proclamation designating
ANNIVERSARY February 8th as the 91't anniversary of the
Boy Scouts of America in Deerfield.. Trustee
Heuberger made a motion to accept the proclamation. Trustee Ragona seconded the
motion. The motion passed unanimously.
VILLAGE CENTER REDEVELOPMENT UPDATE Mayor Forrest presented a progress report on
the redevelopment of the Southeast quadrant.,
the southwest quadrant and South Commons.
PUBLIC COMMENT Mayor Forrest asked that the Human Relations
Commission begin working earlier this year on
the Senior Citizens Housing Subsidy Program. He feels that, with the large
increase in heating costs.this year, there may be more people who need to make
use of the program.
CONSENT AGENDA
Trustee Ragona asked that the items in the
Consent Agenda be considered separately.
ORDINANCE 0 -01 -03 AMENDING SPECIAL An ordinance permitting a special use to
USE TO ALLOW FOR AN ADDITION TO allow an addition.to Zippy's Restaurant. The
ZIPPY'S RESTAURANT petitioners plan to enclose the existing
outdoor patio. Second Reading.
Trustee Ragona made a motion to adopt the
ordinance. Trustee Swanson seconded the'motion. The motion passed by the
following vote:
AYES: Harris, Ragona, Rosenthal, Seiden, Swanson (5)
NAYS: None ( 0 )
RECUSED: Heuberger (1)
ORDINANCE 0- 01- 04,GRANTING REAR An ordinance permitting a variation to Mr.
YARD SETBACK VARIATION, BLAU, 1635 and Mrs. Joel Blau for their property at
TALL TREE LANE 1635 Tall Tree Lane. The variation would
permit construction of an addition
encroaching approximately 4.583' into the 50' required rear yard. First Reading.
In a letter dated January 18, 2001, Mr. Blau
requested a waiver of the rules so that work on the project could begin without
further delays. Trustee Rosenthal moved for a waiver of the rules. Trustee
Heuberger seconded the motion. The motion passed unanimously.
Trustee Rosenthal moved for adoption of the
ordinance. Trustee Swanson seconded the motion. The motion passed by the
following.vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
ORDINANCE APPROVING SPECIAL USE, An ordinance approving a special use to
CHIPOTLE MEXICAN GRILL, DEERFIELD permit a Chipotle Mexican Grill at Deerfield
CENTRE Centre. First Reading.
There was discussion that, due to the limited
parking at Deerfield Centre, a new restaurant which might some day replace
Chipotle Mexican Grill should be required to be of the same carry out /sit down
mix or else go through the special use process. It was decided that this
stipulation will be added to the ordinance before Second Reading.
Trustee Ragona reported that the promised
light shields have not yet gone up. Michael Tobin reported that they should have
gone up by now. He will take the matter up with the electrical contractor. He
will also take action on the remaining fence issues.
OLD BUSINESS
ORDINANCE RE SPECIAL USE FOR Winstar.has written to the Village asking
ANTENNAS WHICH EXTEND MORE THAN that this item be tabled. Trustee Swanson
20' ABOVE THE ROOF DECK, WINSTAR so moved. Trustee Heuber,ger seconded the
COMMUNICATIONS, SECOND READING motion. The motion passed unanimously.
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AUTHORIZATION FOR MAYOR TO SIGN The Village is constructing a new water
EASEMENT AGREEMENT WITH HIGHLAND main to connect to the City of Highland Park.
PARK RE WATER TRANSMISSION LINE Highland Park has drawn up a license
agreement so that Deerfield's contractors can
construct the water main within the limits of that utility easement. The work is
expected to be performed this winter. Mrs. Little requests authorization to
enter into the agreement.
Trustee Heuberger asked that Exhibit B be
clarified to better show what area will be transferred to the ownership of
Highland Park. Trustee Heuberger also suggested several areas in the agreement
which need survival clauses or a reverse indemnity clause.
Trustee Ragona made a motion to authorize
Mayor Forrest to sign the easement agreement subject to the necessary corrections
being made. Trustee Heuberger seconded the motion. The motion passed by the
following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0) '
AUTHORIZATION FOR MAYOR TO SIGN The.easement agreement between the Village
AGREEMENT RE METRA EASEMENT FOR and METRA has undergone a number of changes
WATER TRANSMISSION LINE as a result of suggestions made at the last
Board meeting. If now acceptable, Mrs.
Little requests that Mayor Forrest be authorized to sign the agreement.
Trustee Heuberger expressed his concern that
if METRA were to terminate the easement 120 days after giving notice, as stated
in the agreement, the Village would not have enough time to_find an alternate
arrangement. He also noted that their offer of making "reasonable" efforts to
relocate the pipeline is not the same.nor is it as good as offering their "best"
efforts. Attorney Coblentz responded that METRA seems unwilling to yield further
in this matter. Trustee Harris.suggested contacting their counsel directly and
Mayor Forrest suggested contacting the METRA Board. Lastly, Trustee Heuberger
commented that regarding Item 5, he agrees that while the Village should be
required to subordinate to any existing easements, that should not be the case
with future easements, and he would like the wording changed to clarify that this
is the case. After further discussion, the Village Attorney and Mrs. Little
agreed to meet with METRA again regarding these proposed changes and will return
to the next meeting with the results of their discussions.
NEW BUSINESS
CRM PROPERTIES APPEAL OF ARC'S For Building #3 at Deerfield Centre, the
DECISION ON EXTERIOR BUILDING Appearance Review Commission recommended that
REVISIONS AT DEERFIELD SQUARE the faux second floor windows be made of
clear glass, with a drywall box behind each
window, and the windows were to be illuminated at night to give the appearance of
a real second floor. The developer and his architect instead installed black
spandrel glass. In a letter to Mr. Malk dated December 15, 2000, Planner Jean
Spagnoli informed the developer that, if he does not intend to correct this
violation, he must make an appeal to the Mayor and Board.
Chuck Malk, architect Mark Knauer, Jean
Spagnoli, and ARC Chairman Dick Coen were in attendance to discuss the matter.
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Mr. Knauer stated that, in his opinion, the
spandrel glass looks better than translucent glass in the windows in question. It
looks less fake next to the real windows, and at night does not have the "Disney"
effect of false lighted windows. Mr. Knauer added that he and Mr. Malk do not
remember agreeing to light any windows above the roof line. Board members
referred Mr. Knauer to minutes of ARC meetings in which the lighted translucent
windows were discussed and agreed to by Mr. Malk.
Mr. Coen provided a brief history of the
issue, citing a previous project of Mr. Malk's which contained back lit faux
windows, Mr. Malk's preliminary drawings for Deerfield Square which also show
backlit glass windows, and minutes of meetings in which Mr. Malk and his
architect agreed to this recommendation without contest. Mr. Coen commented that
at their November meeting, the.ARC reluctantly agreed to go along with four of
five changes requested by Mr. Malk, but they did not agree to this one and they
would like to see it implemented as previously agreed upon.
Trustee Heuberger made a motion to accept the
ARC recommendation that the four round windows (two in Section B and two in
Section D of Building #3) be made of frosted glass and be backlit. trustee
Swanson seconded the motion.
Mr. Malk commented that his use of spandrel
glass was not for economic reasons. Spandrel glass is actually more costly. In
his opinion the backlit translucent "doghouses" do not look good, and they are
difficult to maintain, as changing a light bulb requires entrance from the roof.
There is no electrical wiring to them at this time.
Trustee Heuberger suggested referring the
matter back to the ARC for further review. Mr. Coen responded that their vote
for the backlit windows had been unanimous, and that is still their preference,
but they will look at the matter again if the Board requests it.
After further discussion, Mr. Malk withdrew
his appeal -and will take up the matter again with the-ARC.
AUTHORIZATION TO DISPOSE OF SURPLUS Authorization is sought to dispose of ten
PROPERTY - 10 SQUAD CARS squad .cars that are being replaced. The
cars were advertised as three packages. The
first two packages each contained four 1998 Ford Crown Victoria police pursuit
vehicles, and the third package contained one 1994 and one 1995 Chevrolet Caprice
police pursuit vehicle. It is the recommendation of Chief Sliozis that Package
#1 be awarded to high bidder Asia Motors in the amount of.$35,600, that Package
#2 be awarded to high bidder Asia Motors in the amount of $34,000, and.that
Package #3 be awarded to high bidder Chicago Motors in the amount of $6,000.
Trustee Seiden so moved. Trustee Heuberger
seconded the motion. The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, .Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
AUTHORIZATION TO PURCHASE NEW Included in the current budget is replacement
COPY MACHINE of a copy machine which is more than five
years old. Four copiers were tested in.the
Finance Department for several days each. Staff's preference was the MITA KM6230
copier at a cost of $14,495, delivered and installed. The maintenance cost is
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AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0).
DISCUSSION
PARKING FOR MEDICAL OFFICE BLDG. Trustee Ragona reported that he has discussed
with Mr. Malk the issue of parking in the
medical building garage. Mr. Malk told him that the spaces are all leased by
tenants of the building, but there are three handicapped spaces right outside.the'
front (Osterman Avenue) entrance to the building. Below ground parking can be
used on weekends.
INTERNATIONAL HOCKEY TOURNAMENT Trustee Ragona reported that he recently had
the privilege of dropping a ceremonial puck
at an international hockey tournament in which Deerfield High School.played.
DISCUSSION RE COROMANDEL ROAD Trustee Ragona reported that he recently had
CLOSING a lengthy discussion with Nort Wasserman,
former head of the Coromandel umbrella
association, regarding the desire of Coromandel residents to permanently close
the road through Coromandel. As a result of that discussion,.Trustee Ragona made
a motion to close the road permanently. He feels the matter has been on the
political horizon for too long, that there is precedent for closing the road, and
that Coromandel residents can petition to have the road reopened at some future
time if they ever change their minds. He feels this is an issue that is not
going to go away and that it would be in everyone's interest to settle it now
rather than later..
Reading from a prepared statement that he
commented he had planned to use at some future meeting, Trustee Seiden seconded
the motion. Although he feels that it was the Village-'s intent from the start to
have the road open and that this was part of the plan agreed to by the developer,
it is clearly the wish of Coromandel residents to not have the road open.
Trustee Seiden feels that the unrest and mean spiritedness this issue has caused
will not go away until the road is.closed.
Trustee Rosenthal pointed out that the
Village recently successfully negotiated a three year moratorium on this matter.
The purpose of the moratorium was that during the three year period (during which
the.road will remain closed) the downtown will be completed and Coromandel
residents and the Village will be able to see first hand what traffic patterns
have developed. At the end of the *moratorium, they may still want the road to be
permanently closed, but they may also change their minds and want to have it
opened for easier access to the downtown.
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$.0085 /copy.
If desired,
the copier can be linked with the computer system for
an additional
$2,888, but
a decision on this has matter has not yet been made.
Mr. Valentine
recommends
purchase of the MITA KM6230.
Trustee Ragona commented that he is not in
favor of linking the copier
with the computer system. He feels a networked laser
printer would
be a better
value. After further discussion, Trustee Rosenthal
made a motion
to approve
the purchase of the MITA KM6230 at a cost not to exceed
$14,495. Trustee Ragona
seconded the motion. The motion passed by the following
vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0).
DISCUSSION
PARKING FOR MEDICAL OFFICE BLDG. Trustee Ragona reported that he has discussed
with Mr. Malk the issue of parking in the
medical building garage. Mr. Malk told him that the spaces are all leased by
tenants of the building, but there are three handicapped spaces right outside.the'
front (Osterman Avenue) entrance to the building. Below ground parking can be
used on weekends.
INTERNATIONAL HOCKEY TOURNAMENT Trustee Ragona reported that he recently had
the privilege of dropping a ceremonial puck
at an international hockey tournament in which Deerfield High School.played.
DISCUSSION RE COROMANDEL ROAD Trustee Ragona reported that he recently had
CLOSING a lengthy discussion with Nort Wasserman,
former head of the Coromandel umbrella
association, regarding the desire of Coromandel residents to permanently close
the road through Coromandel. As a result of that discussion,.Trustee Ragona made
a motion to close the road permanently. He feels the matter has been on the
political horizon for too long, that there is precedent for closing the road, and
that Coromandel residents can petition to have the road reopened at some future
time if they ever change their minds. He feels this is an issue that is not
going to go away and that it would be in everyone's interest to settle it now
rather than later..
Reading from a prepared statement that he
commented he had planned to use at some future meeting, Trustee Seiden seconded
the motion. Although he feels that it was the Village-'s intent from the start to
have the road open and that this was part of the plan agreed to by the developer,
it is clearly the wish of Coromandel residents to not have the road open.
Trustee Seiden feels that the unrest and mean spiritedness this issue has caused
will not go away until the road is.closed.
Trustee Rosenthal pointed out that the
Village recently successfully negotiated a three year moratorium on this matter.
The purpose of the moratorium was that during the three year period (during which
the.road will remain closed) the downtown will be completed and Coromandel
residents and the Village will be able to see first hand what traffic patterns
have developed. At the end of the *moratorium, they may still want the road to be
permanently closed, but they may also change their minds and want to have it
opened for easier access to the downtown.
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Trustee Harris expressed his surprise at
Trustee Ragona's motion, noting that several months ago Trustee Ragona was in
favor of litigating to keep the road open. It frightens him that Trustee Ragona
would change his opinion and call for a road closing, apparently "out of the
blue ". He commented that the moratorium was agreed to by all sides after many
hours of negotiation. That negotiation now being complete, he feels it is
important for Village residents to know that the Board will follow though on its
decisions, not shift with the political winds. Trustee Harris commented that if
this issue is voted on tonight, he will vote to close the road, as he feels it is
unsafe, but he does not feel this is the way to go about it.
Trustee Heuberger commented that permanently
closing the road now would take the discussion and decision making authority away
from the Board and give it to residents of Coromandel. He noted that the
decision on the road through Coromandel will affect not just Coromandel
residents, but all Village residents, as having the road open would take cars off
Waukegan Road. Options other than closing the road are possible. These include
a gate, one way traffic, stop signs, and others. Trustee Heuberger observed that
basing decisions on political turmoil is not the best solution in the long run.
After a discussion lasting approximately 35
minutes, Trustee Heuberger made a motion to table the matter. Trustee Rosenthal
seconded the motion. The vote was as follows:
AYES: Heuberger, Rosenthal, Swanson (3)
NAYS: Harris, Ragona, Seiden (3)
As the Mayor is recused due to his ownership
of condominiums in Coromandel and could not therefore break the tie, the motion
to table failed.
The vote on the motion to close the road was
as follows:
AYES:'.Harris, Ragona, Seiden (3)
NAYS: Heuberger, Rosenthal, Swanson (3)
RECUSED: Forrest (1)
The motion to close the road therefore fails.
EXECUTIVE SESSION Mayor Forrest made a motion to go into
Executive Session to discuss litigation. The
Executive Session will be followed by a workshop meeting. Trustee Ragona so
moved. Trustee Heuberger seconded the motion. The motion passed by the
following vote:
AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6)
NAYS: None (0)
ADJOURNMENT There being no further business to discuss,
Trustee Rosenthal made a motion to adjourn
the meeting. Trustee Ragona seconded the motion. The motion passed unanimously.
The meeting was adjourned at 9:55 P.M.
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ATTEST:
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. eA� A�6 Ck"ftl
Village Clerk
APPROVED:
Mayor
VILLAGE CENTER REDEVELOPMENT '
Progress ss Report FebrujjU 5, 2001 1
Southwest Quadrant (Deerfield Square):
Bath & body Works will be opening within a week.
➢ Runway is working on the interior of their store and is scheduled to open in March.
➢ Pot Belly, a sandwich and ice cream parlor, has signed a lease for 4,000 sq. ft. on the
first floor of the office building.
➢ Ann Taylor Loft has signed a lease to occupy 5,500 sq. ft. in building #3.
Southeast Quadrant (Deerfield Centre):
➢ Pearle Vision is now open for business.
➢ House of Style has secured a permit for interior build out.
➢ Northern Realty reports that all of the residential units have been leased.
➢ It is expected that all of the remaining business and office leases will be signed by the
end of March.
South Commons:
➢ Work continues on all three phases of the multi - family development.
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