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01/02/2001Absent: Steve Harris and that a quorum was present and in attendance. Also present was Village Manager Robert Franz.. APPROVAL OF MINUTES Trustee Ragona made a motion to approve the minutes of the previous meeting. Trustee Rosenthal seconded the motion. The motion passed unanimously. CHECK FROM CAIS Trustee Ragona reported that due to his recommendation of CAIS as an internet provider to several of his clients and to the Village, they have sent him a check for $400. Mr. Ragona plans to donate the money to various clubs and charities around Deerfield. VILLAGE CENTER REDEVELOPMENT UPDATE Mayor Forrest presented a progress report on the redevelopment of the Southwest Quadrant, the Southeast Quadrant and South Commons. VILLAGE ATTORNEY SELECTED Mayor Forrest reported that the selection committee, consisting of Trustees Harris and Heuberger, the Village manager and himself, has completed interviews for the position of Village Attorney. The committee recommends the firm of Rosenthal, Murphey, Coblentz & Janega as the new attorneys for the Village: Their firm - represents eight municipal clients and several townships and school districts in the. Chicago area. Peter Coblentz will serve as principal counsel. Trustee Heuberger made a motion to retain Rosenthal, Murphey, Coblentz & Janega as the new corporate law firm for the Village of Deerfield at a monthly retainer fee of $1,000 and a per hour rate of $150 for partners and $125 for associates. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Heuberger, Ragona, Rosenthal, Seiden, Swanson (5) NAYS: None ( 0 ) Mr. Coblentz took a seat with the Board. CHIEF ANDERSON RETIRES Police Chief Anderson is retiring at the end of this week after having served with the Village's Police Department for 27 years, the final seven of them as Chief. After citing several specific accomplishments that took place during Chief January 2, 2001 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Tuesday, January 2, 2001, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor John Heuberger Derek Ragona Harriet Rosenthal William Seiden Vernon Swanson Absent: Steve Harris and that a quorum was present and in attendance. Also present was Village Manager Robert Franz.. APPROVAL OF MINUTES Trustee Ragona made a motion to approve the minutes of the previous meeting. Trustee Rosenthal seconded the motion. The motion passed unanimously. CHECK FROM CAIS Trustee Ragona reported that due to his recommendation of CAIS as an internet provider to several of his clients and to the Village, they have sent him a check for $400. Mr. Ragona plans to donate the money to various clubs and charities around Deerfield. VILLAGE CENTER REDEVELOPMENT UPDATE Mayor Forrest presented a progress report on the redevelopment of the Southwest Quadrant, the Southeast Quadrant and South Commons. VILLAGE ATTORNEY SELECTED Mayor Forrest reported that the selection committee, consisting of Trustees Harris and Heuberger, the Village manager and himself, has completed interviews for the position of Village Attorney. The committee recommends the firm of Rosenthal, Murphey, Coblentz & Janega as the new attorneys for the Village: Their firm - represents eight municipal clients and several townships and school districts in the. Chicago area. Peter Coblentz will serve as principal counsel. Trustee Heuberger made a motion to retain Rosenthal, Murphey, Coblentz & Janega as the new corporate law firm for the Village of Deerfield at a monthly retainer fee of $1,000 and a per hour rate of $150 for partners and $125 for associates. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Heuberger, Ragona, Rosenthal, Seiden, Swanson (5) NAYS: None ( 0 ) Mr. Coblentz took a seat with the Board. CHIEF ANDERSON RETIRES Police Chief Anderson is retiring at the end of this week after having served with the Village's Police Department for 27 years, the final seven of them as Chief. After citing several specific accomplishments that took place during Chief Anderson's tenure as chief, Mayor Forrest thanked him for his outstanding service to the Village and presented him with a commemorative clock. Chief Anderson received a standing ovation. Chief Anderson then individually thanked each Board member, Mayor Forrest, and Mr. Franz. Mayor Forrest noted that the recruitment process is taking longer than anticipated and a new police chief will therefore not be named until at least the end of January. He suggested Deputy Chief John Sliozis be appointed Acting Chief until the position is filled. Trustee Rosenthal so moved. Trustee Heuberger seconded the motion. The motion passed unanimously. THANKS TO PUBLIC WORKS Mayor Forrest commended the employees of the Public Works Department for their outstanding efforts during the past few weeks. Sometimes working 15 to 20 hour shifts, these individuals dealt with 38" of snow, 19 water main breaks, and responded to calls from residents regarding frozen water pipes. Barbara Little provided additional information on the Public Works Department's efforts. She noted that 2300 tons of the 3000 tons of salt ordered from the State contract have already been used, but she added that she will be able to order an additional amount if needed. Finally, Mrs. Little encouraged residents to "adopt" a fire hydrant. PUBLIC COMMENT There was no public comment. APPOINTMENT TO YOUTH COUNCIL Mayor Forrest recommended that Gil Antokol be appointed to the Youth Council. Trustee Heuberger so moved. Trustee Ragona seconded the motion. The motion passed unanimously. REPORTS REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on COMMISSION RE REQUEST FOR AMENDMENT December 14th. It is their recommendation TO SPECIAL USE TO ALLOW FOR AN that the request of Zippy's Restaurant for an ADDITION - ZIPPY'S RESTAURANT amendment to a Special Use to permit an (METRA /HOME DEPOT SITE) addition to the restaurant be approved. The motion passed 5 -0. . Spiro Dubers, owner and operator of Zippy's Restaurant, and architect Pat Marzullo, were in attendance. Their proposal is to enclose the existing outdoor patio so that the area can be used year round. The area is about 700 square feet with 42 seats. This will increase the dining capacity from 132 seats to 174. Parking requirements were accounted for in the original plan for Zippy's. Trustee Heuberger asked if consideration was given to making the area seasonally adjustable. Mr. Marzullo said this was considered, but it would be difficult for several reasons, including lack of storage space for the windows. After further discussion Trustee Rosenthal made a motion to accept the Report and Recommendation of the Plan Commission and to direct preparation of an ordinance. Trustee Ragona seconded the motion. The 2 motion passed, with all trustees voting for it except Trustee Heuberger, who recused himself because his son works at Zippy's. CONSENT AGENDA ORDINANCE 0 -01 -01 RE CAR WASH An ordinance approving four signs as SIGNAGE, - DEERFIELD SQUARE, CRM requested by Grand Prix Car Wash. Second PROPERTIES Reading. ORDINANCE 0 -01 -02 DECREASING An ordinance approving a change in liquor NUMBER OF CLASS B LIQUOR LICENSES license for Whole Foods from B to BB. FROM TWO TO ONE AND INCREASING Second Reading. NUMBER OF CLASS BB LIQUOR LICENSES FROM NONE TO ONE, WHOLE FOODS Trustee Rosenthal made a motion to adopt the two ordinances. Trustee Ragona'seconded the motion. The motion passed by the following vote: AYES: Heuberger, Ragona, Rosenthal, Seiden, Swanson ('5) NAYS: None ( 0 ) OLD BUSINESS ORDINANCE RE SPECIAL USE FOR An ordinance which would grant a special ANTENNAS WHICH EXTEND MORE THAN use to Winstar Communications to permit 20' ABOVE THE ROOF DECK - WINSTAR installation of a rooftop telecommunications COMMUNICATIONS facility more than twenty feet above the roof deck on the building at 1419 Lake Cook Road. Second Reading. There was a lengthy discussion among Board members, Mayor Forrest, Ms. Kurson, Mrs. Houpt, and Jesse Rotman regarding the proposed Winstar facility. Mayor Forrest expressed his concern about putting the facility.on top of a building. He feels allowing the installation would be counter to the height requirements set for buildings by the Zoning Ordinance and would encourage many other such requests. He urged Board members to vote against it. Trustee Rosenthal agreed with Mayor Forrest's concerns about the height of the requested facility. Trustee Heuberger expressed his concern that, while Deerfield would receive no revenue and would be setting a bad precedent, half of those benefiting from the facility would be across the tollway in Northbrook. Trustee Ragona commented that turning down the request might hurt the business potential of that area. He inquired whether there might.be another type of telecommunications technology that would be more suitable for this location. Mr. Rotman responded that he doubts that another technology is available,.adding that, while he has concerns, he finds this installation acceptable. Ms. Kurson discussed the reasons Winstar .selected the 1419 Lake Cook Road location and the upgrades Winstar has agreed to 3 make to the appearance of the proposed facility. In response to a suggestion from Mayor Forrest that Embassy Suites might be a suitable site, she commented that Embassy Suites was rejected due to being a residential facility. Trustee Rosenthal suggested tabling the matter until the next meeting, during which time the petitioner can study alternate locations and ways of accomplishing their goal. Trustee Heuberger added that he would like to see statistics substantiating that, as claimed by Winstar, only 25% of the businesses using the system would be in Northbrook. Trustee Seiden moved to table the matter until the next meeting. Trustee Heuberger seconded the motion. The motion passed unanimously. ORDINANCE AMENDING ZONING An ordinance amending the Zoning Ordinance to ORDINANCE RE TELECOMMUNICATIONS require that telecommunications providers FACILITIES ON PUBLIC PROPERTY conduct a study on the feasibility of locating their proposed facility on public property. Second Reading. Marvin Ehlers of the Cable and Telecommun- ications Commission reported that, after reading the proposed ordinance, he feels the wording is ambiguous and has the potential to cause a "bureaucratic nightmare ". After giving examples of the complexities of the technological, economic and legal issues involved. with telecommunications, Mr. Ehlers urged the Board to vote the ordinance down or to at least table it until it can be rewritten. His preference would be that the requirement for a telecommunications vendor to look for a suitable site on public land be handled as an administrative process, rather than a law. Trustee Heuberger suggested that the matter be tabled to give the new Village Attorney time to review the matter with members of the Telecommunications and Cable Commission and offer a suggestion on how best to proceed. After further discussion, Trustee Ragona made a.motion to table the matter to no date certain. Trustee Heuberger seconded the motion. The motion passed unanimously. NEW BUSINESS AUTHORIZATION TO RELEASE EXECUTIVE The Illinois Open Meetings Act requires that SESSION MINUTES PURSUANT TO elected boards review all minutes from closed ILLINOIS OPEN MEETINGS ACT sessions and make available.for public inspection those which no longer require confidentiality. The Board has reviewed minutes from Executive Sessions in.2000 and has agreed to release for public inspection the minutes from: January 3, February 7, April 3, September 5 and November 6. Trustee Rosenthal made a motion to authorize release of the five sets of minutes. Trustee Ragona seconded the motion. The motion passed unanimously. 1 4 DISCUSSION NEXT MEETING ON JANUARY 16 Mr. Franz reminded viewers that due to the Martin Luther King, Jr. holiday on January 15th, the next Board of Trustees meeting will be held on Tuesday, January 16tH. PRESS RELEASE Mr. Franz read the following press release: "The period for filing nomination papers for municipal offices to be voted on in the April 3, 2001 Consolidated Election is Monday, January 15th beginning at 8:00 A.M. until 5:00 P.M. on Tuesday,' January 23rd. Petitions must be filed at the Village Hall located at 850 Waukegan Road in Deerfield. They may be filed in person by the candidate or a representative, or by mail. Papers received by mail before the first day of the filing period will be returned as not filed. Nomination papers are available in the Village Clerk's office." TRASH COLLECTION CHANGES Mr. Franz reminded residents that the new trash collection contract begins on January 8th. Most residents will have a change in the days their trash will be collected. Mr. Franz briefly outlined the new system, adding that the most recent issue of the D -Tales newsletter provides further details. In addition, informational tags will be placed on residents' doorknobs by Onyx, and they are sending out flyers as well. ATTEST: I__J ..- C 1 - APPROVED: Mayor 5 TOWN MEETING Mayor Forrest reminded residents to attend the Town Meeting on Thursday, January 11th at 7:00 P.M. at Deerfield High School. ADJOURNMENT_ There being no further business to discuss, Trustee Rosenthal made a motion to adjourn the meeting. Trustee Seiden seconded the motion. The motion passed unanimously. The meeting was adjourned at 9:10 P.M. ATTEST: I__J ..- C 1 - APPROVED: Mayor 5 VILLAGE CENTER REDEVELOPMENT Progress Report Januaa 2, 2001 Southwest Quadrant (Deerfield Square): ➢ Despite the snow and cold weather, construction work continues on Phase H of the project. ➢ Elizabeth Arden and White House Black Market are the latest businesses to open in the Square. ➢ The Grand Prix Car Wash on Robert York Avenue is scheduled to open on January 12`x. Southeast Quadrant (Deerfield Centre): ➢ Mail Boxes, Etc. is scheduled to open this week in the interior of the Centre. Pearle Vision should open by mid - January. ➢ The storefront of Vogue Jewelers is being rebuilt following a car accident on December 25th which damaged their building. South Commons: ➢ The James Company reports that 31 of 51 villas, 18 of 22 rowhomes and 15 of 40 units in the first condominium building have been sold. 1 1 1