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10/16/2000October 16, 2000 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Monday, October 16, 2000, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor Steve Harris John Heuberger Derek Ragona Harriet Rosenthal William Seiden Vernon Swanson and that a quorum was present and in attendance. Also present were Attorney James Stucko and Village Manager Robert Franz. Mayor Forrest called for a moment of silence in memory of Deerfield resident Patty Turner who passed away recently. .Mrs. Turner was active in a number of Village organizations, including Hummers and Strummers. Mayor Forrest urged the park district to move forward as quickly as possible with plans for the Patty Turner Senior Center. APPROVAL OF MINUTES Trustee Ragona made a motion to approve the minutes of the previous meeting. Trustee Heuberger seconded the motion. Trustee Swanson commented that on page 2, paragraph 2, the next to last sentence should say, ". . . and adding a gate `and fencing' for the bridge." A motion to approve the minutes as amended passed unanimously. BILLS AND PAYROLL. Trustee Ragona made a motion to approve the Bills and Payroll. Trustee_Heuberger seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS:' None (0) TREASURER'S REPORT Mr. Franz presented,highlights from the September Treasurer's Report. Sales tax receipts for September (June sales) are 5% above last year (June 1999 sales). The twelve month total is 12% above last year. As of September 30, 2000, 101.5% of cash was invested at an average interest rate of 6.3 %, which compares with an average rate of 6.16% for the 90 -day Treasury Bill. PROCLAMATION -RED RIBBON WEEK Mayor Forrest read a proclamation proclaiming October 21 -29 as Red Ribbon Week in Deerfield and urging all residents to participate in community drug and violence prevention activities. The theme this year is "Drug Free, the Way to Be." Trustee Rosenthal moved for acceptance of the proclamation. Trustee Swanson seconded the motion. The motion passed unanimously. VILLAGE CENTER REDEVELOPMENT UPDATE Mayor Forrest presented a progress report on the redevelopment of the southeast quadrant, the southwest quadrant and South Commons. He thanked residents for their II 1 1 patience in dealing with the inconvenience of utility and road work in the downtown. As last week was the final Farmers Market for the season, Mayor Forrest thanked the Farmers Market Committee for all their hard work. The committee consists of Joan and Brian Reed, Pat and Tom Jester, and Julie Sherman. Mayor Forrest acknowledged the work done last Saturday by the Deerfield Rotary Club. As part of the Adopt -A- Highway Program, they cleaned along Waukegan Road from the high school to Greenwood Avenue. He also commended Home Depot, whose employees have adopted a section of Kates Road. PUBLIC COMMENT Deerfield resident Paul Greenberger offered a suggestion for providing pedestrian access between the Schwinn store parking lot and retail establishments to the south. Trustees felt his idea had merit and agreed to look into it. REPORTS REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on COMMISSION RE AMENDMENTS TO SPECIAL September 28th. It is their recommendation USE TO ALLOW ADDITIONS TO WALDEN, that School District 109's request for an SHEPARD AND CARUSO SCHOOLS, SCHOOL amendment to a special use to permit the DISTRICT 109 construction of.additions to Walden Elementary School, Caruso Junior High School and Shepard Junior High School be approved. The motion passed 6 -0. Jeffrey Rabin of the District 109 School Board and Superintendent Larry Pekoe explained that the changes at Walden Elementary School are being made to improve security at the.school. The school entrance is currently via a side door that goes past classrooms. The new entrance, which will beat the center of the building, will lead visitors directly into the administrative offices. Other entrance doors at the school will be locked during school hours. Dr. Pekoe noted that Caruso and Shepard are now to be called middle schools rather than junior high schools. The district anticipates that enrollment at each of these middle schools will increase to 600 in the next few years. To accommodate -this number of students Caruso Middle School will need two additional science labs, and the multipurpose room will need. to be enlarged. The science labs will be in an area that is currently a small courtyard. Shepard Middle School is slated to receive two additional science labs and a new multipurpose room. These rooms will be added at the rear of the building along with a new hallway, so that traffic flow through the building can be in a circular pattern. An elevator will also be added at Shepard so that handicapped students will have access to the second floor.of the building. Trustee Swanson inquired if the District has considered widening Hackberry Road to provide additional parking at Shepard Middle School. Dr. Pekoe responded that while this has been discussed, it is not a part of this proposal. He added that it is arguable whether this change would. improve congestion around the building. The proposed improvements will be paid for with funds from the District's Building and Site Construction Fund and with 2 proceeds from bonds sold in 1999 for this purpose. There will be no additional impact on the .taxpayers. Trustee Rosenthal made a motion to accept the Report and Recommendation of the Plan Commission and to direct preparation of the ordinances. Trustee Seiden seconded the motion. The motion passed unanimously. CONSENT AGENDA ORDINANCE 0 -00 -35 AMENDING An ordinance amending the Deerfield Storm - STORMWATER MANAGEMENT CODE water Management Code. The changes are necessary in order to meet the requirements of the National Flood Insurance Program. Second Reading. ORDINANCE APPROVING AMENDMENT TO An ordinance approving an amendment to a SPECIAL USE PUD TO PERMIT A ONE Special Use PUD to permit a one -story office STORY BUILDING AT 702 OSTERMAN, and retail building at 702 Osterman Avenue. CAM PROPERTIES /DEERFIELD SQUARE The building will be part of the Deerfield Square Development. First Reading. ORDINANCE RE FIRE LANE AGREEMENTS An ordinance allowing the Village to enter into a fire lane agreement with the Parkway North Development and into upgraded agreements with Arbor Lake Centre Commons Facilities, Lake Cook Office Development Company, and Lake Cook Office Centre. First Reading. ORDINANCE RE TRAFFIC CONTROL An ordinance allowing the Village to enter AGREEMENTS into a traffic control agreement with the Parkway North Development and into upgraded agreements with Arbor Lake Centre Commons Facilities, Lake Cook Office Development Company, and Lake Cook Office Centre. First Reading. Trustee Rosenthal moved for acceptance of the Consent Agenda and adoption of the ordinance. Trustee Swanson seconded the motion. The motion passed by the following vote: AYES:. Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) OLD BUSINESS ORDINANCE APPROVING AMENDED Architect Michael Lundeen reported that the SPECIAL USE TO PERMIT ADDITION MD requested changes to the plan have been made. SITE IMPROVEMENTS, DEERFIELD HIGH These include the addition of a gate and an SCHOOL extension of the fencing to discourage access to the storm water detention area, as well as elimination of the alternate construction route previously shown on the site plan. Trustee Heuberger inquired about efforts to control traffic flow into the North Trails subdivision during construction. Assistant Principal Jim Swanson indicated that the school will work with the Police Department and the homeowners to ensure that students and their families are respectful of the neighborhood. 3 Mayor Forrest indicated that this will stand as a First Reading, but the petitioners may commence work at their own risk. AUTHORIZATION FOR MAYOR TO SIGN Chief Anderson reported that Deerfield will INTERGOVERNMENTAL AGREEMENT FOR be the first community in Illinois to be 9 -1 -1 CELLULAR CALLS permitted to use wireless switch technology. Currently, all of the 9 -1 -1 calls that originate within the boundaries of the East Shore Radio Network are answered by Deerfield telecommunicators, but with the new technology, calls originating outside of Deerfield will automatically route though Deerfield's switch to the appropriate emergency service provider. In addition to simplifying the job of Deerfield's telecommunicators, this will save each of the other communities comprising the East Shore Radio Network the cost of installing their own wireless 9 -1 -1 switch. Chief Anderson requested that the Board authorize Mayor Forrest to sign a one year intergovernmental agreement. The agreement outlines the Network's use of the Deerfield switch and allows Deerfield and other Network members to share the cost of replacing the switch when needed and to help pay for other services required to keep the technology current. After discussion Trustee Rosenthal made a motion to authorize Mayor Forrest to sign the intergovernmental agreement. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) NEW BUSINESS ANALYSIS AND AWARD OF BID FOR Three bids were received for construction CONSTRUCTION CONTRACT FOR WAUKEGAN of the traffic signal and intersection ROAD /NORTH AVENUE TRAFFIC SIGNAL improvements at Waukegan Road and North AND INTERSECTION IMPROVEMENTS Avenue. It is the recommendation of the Director of Public Works and Engineering and the Village's consultants, McClure Engineering Associates, that the contract be awarded to low bidder Alliance Contractors at a cost not to exceed $228,784.16. The project will be started this fall and is scheduled for completion by July 2001. After discussion Trustee Ragona made a motion to award the contract to Alliance Contractors at a cost not to exceed $228,784.16. Trustee Heuberger seconded the.motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: -None ( 0 ) ORDINANCE INCREASING NUMBER OF Boston Blackies, a restaurant which has CLASS E LIQUOR LICENSES FROM 13 operated in Chicago for several years, has TO 14, BOSTON BLACKIES RESTAURANT, announced its plans to open a restaurant in LAKE COOK PLAZA, FIRST READING the space vacated by Ada's Deli in Lake Cook Plaza. They hope to open by mid - November. They have applied for a full service liquor license. The bar will have approximately 16 seats. Because it will be a food driven restaurant, the owners expect that the bar will be used mostly by people waiting for a table. The background investigation by the police department indicates no reason to deny a license. Mr. Franz noted that, although no special use is required because the 21 restaurant is replacing another restaurant, the plan was reviewed and.meets the requirements of the Municipal Code. This will stand as a First Reading. AUTHORIZATION.FOR MAYOR TO SIGN In January 1999 the Coromandel Homeowners SETTLEMENT AGREEMENT RE COROMANDEL Association filed a lawsuit against the LAWSUIT Village seeking a declaratory judgment regarding.the northern access to the Coromandel development. The Settlement Agreement stipulates that the road from Central Avenue south to Kelburn Road will remain closed through August 31, 2003, after which there will be a 90 day period for the Village to evaluate whether or not to open the road. When the Settlement Agreement has been agreed to by both Coromandel and the Village, the lawsuits will be dismissed without prejudice to either party. Trustee Ragona commented that once the downtown redevelopment has been completed, it will be easier to gauge the need for the northern access. Coromandel residents may decide that having the road open is more convenient than using Waukegan Road. Trustee Heuberger expressed his belief that this is really not a settlement but rather a standstill arrangement. His hope is that both parties will continue to discuss the matter and will come to an agreement that is best for the entire community. Trustee Seiden commented that he would have preferred to settle the matter now by allowing the road to be closed or gated. He hopes the matter can be resolved sooner than the three years the settlement agreement allows. Trustee Ragona made a motion to authorize Mayor Forrest to sign the settlement agreement. Trustee Swanson seconded the motion. The motion passed by the following vote: AYES: Harris, Ragona, Rosenthal, Seiden,.Swanson (5) NAYS: Heuberger (1) nTgrTTSGTOM TRUSTEE IN THE TOWN Trustee Seiden reported that the next Trustee in the Town will take place on October 28th from 9:00 A.M. until noon at First Midwest Bank. Trustees Rosenthal and Swanson will be in attendance. ROAD CONSTRUCTION NOTIFICATION Trustee Harris commented that he has been asked by a Wilmot Elementary School administrator if, for safety reasons, the Village could notify them as precisely as possible about the days and times of construction work that may affect students who are coming to or leaving school. DISCUSSION RE TRANSPORTATION, Trustee Ragona commented that residents - complain to him more about transportation and the inability to get through town than about any other issue. Since the new downtown will probably bring in even more traffic, he wondered if it is time to update the Comprehensive Plan with the goal of solving some of the transportation problems. Other trustees responded that the new traffic signals, turn lanes and the elimination of curb cuts should help the situation. Staff will study the issues, decide whether consulting help is needed, and come back to the Board with a recommendation. 5 LEAF PICK UP Mr. Franz reported that the leaf pick up program begins next week. Residents should refer to the new issue of D -Tales for the schedule and other specifics of the program. BIKE PATH TASK FORCE Mr. Franz reported that the Bike Path Task Force will meet next Monday at 7:30 P.M. It is an organizational meeting, and anyone interested may attend. ADJOURNMENT There being no further business to discuss, Trustee Ragona made a motion to adjourn the meeting. Trustee Rosenthal seconded the motion. The motion passed unanimously. The meeting was adjourned at 9 :03 P.M. ATTEST: 1 1 Village Cle APPROVED:, Mayor A VILLAGE CENTER REDEVELOPMENT PfogEess Report October 16, 2000 Southwest Quadrant (Deerfield Square): ➢ Although there was strong support for the concept of a live theater as part of building #9 in the Deerfield Square development, economic factors indicate a substantial public subsidy would be necessary. Given the time needed to further analyze alternatives, the developer has decided not to pursue a theater as part of his development. ➢ Phase II construction remains on schedule. Although tenants will occupy space as individual stores are completed, the entire project should be finished by April 2001. ➢ The Village is working with the Illinois Capital Development Board regarding issues raised on handicapped parking within the development. That agency is ultimately responsible for the enforcement of the Illinois Accessibility Act and the Americans with Disabilities Act. Southeast Quadrant (Deerfield Centre): ➢ Construction work continues with an estimated completion date of mid- November. ➢ Starbucks is scheduled to open this Friday and Mail Boxes, Etc., Pearle Vision and Alley Cleaners by the end of the month. ➢ The right -turn lane on Waukegan Road at Deerfield Road has been completed and now, this week, Waukegan Road will be resurfaced. . South Commons: ➢ The James Company reports that they are on schedule to occupy some of the rowhomes and villas by late fall. Ell 1 1